Project Planning Report: BBS013-1, Debouge Tech Ltd. and Trade Show

This project planning report details the strategic approach for Debouge Tech Ltd., an IT company specializing in warehouse automation and logistics solutions, to participate in the London Technology and AI Trade Show. The report begins with an introduction to project planning and the company's business case, highlighting its services and the industry it operates within. It outlines the rationale for exhibiting at the trade show, emphasizing the opportunity to showcase its latest innovation, 'Warehouse Robotics Technology,' network with suppliers, and generate new customer leads. The report further details the project plan milestones, potential return on investment, and a comprehensive budget and work breakdown structure. Key benefits of the technology are discussed, including lower error rates, automation of tedious tasks, and increased customer satisfaction. The conclusion summarizes the importance of project planning in achieving successful project outcomes. References to relevant books and journals are also included.

Project Planning Report

Table of Contents
INTRODUCTION...........................................................................................................................3
MAIN BODY...................................................................................................................................3
Business case company and the industry in which it operates...............................................3
Rationale for exhibiting..........................................................................................................4
Project plan milestones...........................................................................................................5
Potential return on investment (benefits for the company)....................................................5
Project plan and budget..........................................................................................................5
Work breakdown structure.....................................................................................................7
CONCLUSION................................................................................................................................7
REFERENCES................................................................................................................................8

INTRODUCTION
Project planning is defined as an initial step in project management in which necessary
documentations are to make sure that the project is completed in successful way. Documentation
consist of all the actions needed to define, develop, integrate and coordinate additive plans
(Davis and Comeau, 2020). This report is based on Debouge Tech Ltd. which is an information
technology company that offers technological solutions to customers. The firm is going to attend
London Technology and AI Trade Show which will held in six months, in August 2020 to
demonstrate its latest technological solutions. This report covers information about business
case company and the sector it operates within. Apart from this, Rationale for exhibiting,
milestones of project plan, potential return on investment, plan of project and budget, gantt chart
and work breakdown structure of plan are included. At last, a brief summary based on entire
report as conclusion is provided in the project.
MAIN BODY
Business case company and the industry in which it operates
Debouge Tech Ltd. is a firm that offers information technology Services, photography
and web design services to individual or businesses. The company was founded in year 1997
and is located in Old Stratford, Milton Keynes, United Kingdom. The company offers its
products and services in information technology sector and is highly committed to administer
excellent IT services to all the businesses operate in the industry. The company wants to bring
latest innovation for businesses to resolve their issues related to warehouse management and
logistics (Wang and Wang, 2019). For this, Debouge Tech Ltd. develops a new technological
solution named as 'Warehouse Robotics Technology' by creating smart robots and customized
software. This technology helps businesses in resolving the issues related to warehouse. This
Warehouse Robotics Technology helps businesses in managing their warehouse operations
effectively. The main reason behind bringing this technological solution is growing needs of
warehouse operations management. The smart robots and customized software assist in
managing the movement, storage of warehouse inventory and sorting of it. The company which
will invest in warehouse robotics technology will get various benefits in terms of reducing labour
and operational cost, high order accuracy, improved productivity, reduced safety incidents, faster
cycle times etc. In order to promote this latest solution, the company wants to participate in

London Technology and AI Trade Show which will held after six months in last week of August,
2020. This trade show will provide an opportunity to company to promote its latest innovation,
while developing network with suppliers and generate new customer base.
Key benefits of Warehouse Robotics Technology to businesses:
Lower error rates:
For businesses, the human errors can be expensive. The significant amount of profits can
potentially lose by company if work is required to done again and again in order to correct the
mistake. This costs much to firm, so introducing robotics technology significantly declines the
cost of company by doing work in correct way, each time (Pearlson, Saunders and Galletta,
2019).
Automate tedious, manual tasks:
By deploying the robotics technology, the operational efficiencies of warehouses can
increase along with low error rates and more accurate execution of order fulfilment operations.
With the help of warehouse robots, it automate tedious work so that employees can emphasize on
handling complex tasks.
High customer satisfaction:
Reduction in human errors and maximising delivery speed will increase the satisfaction
of customers. In attaining growth and success, customer satisfaction is very crucial. Robotics
technology helps in better order fulfilment and provide the employees with more time to
emphasize on customer experience.
Rationale for exhibiting
As various organisation in information technology industry are operating their business
successfully, the competition in market is very high. In order to gain competitive advantage over
rivals, it is very necessary for an organisation to bring innovation and promote it in market
effectively by using different promotional channels, tools or techniques (O'brien, 2019). In this,
exhibiting in trade shows provide huge opportunity to Debouge Tech Ltd. to present its latest
innovation 'Warehouse Robotics Technology', while networking with suppliers and developing
new customers base. In United Kingdom, London Technology and AI Trade Show is one among
the biggest event, so, exhibiting in this event provides huge opportunity to company to attract
large group of customers or businesses and strengthening its brand image.

For managing the event in trade show, the management of Debouge Tech Ltd. taken into
consideration below mentioned points:
 The management of company will meet with the trade show organisers in order to
purchase the best place in exhibition.
 For exhibiting in trade show, various materials are required including business Cards,
supplies box, product or service description booklet etc.
 Skilled and knowledgable individuals are require who have good knowledge about
technology and have effective communication skills so that the features and benefits of
technology can be communicate effectively (Rafika and et. al., 2020).
Project plan milestones
In project management plan, milestones are the small sequential steps that helps in
accomplishing the major objective of project. In relation to Warehouse Robotics Technology
launch event project, the milestones are mentioned below:
Step 1: Identification of the Project
Step 2: Setting up deadline of project and the dates for each step
Step 3: Development of proper communication plan for stakeholder approvals
Step 4: Assigning team members with roles and duties and track the progress for key deliveries
Step 5: Apply Leadership and Management to carry out tasks systematically
Step 6: Spotlight crucial dates
Step 7: Identification of potential project bottlenecks
Potential return on investment (benefits for the company)
By investing in launching event in London Technology and AI Trade Show, these are
some potential benefits which will gain by Debouge Tech Ltd. These benefits are mentioned
below: Sales lead opportunity: Exhibiting in trade shows provides an opportunity to company to
increase its sales and generate high revenues by attracting large number of customers
(Abd Ghani and et. al., 2019).
 Face to face marketing of product: Trade show provides company with the opportunity
to interact with customers directly and communicate the benefits and features of product
effectively.

Project plan and budget
Year 2017 Jan Feb Mar April May Jun
Opening cash balance 0 -30852 -22015 -14108 36042 66856
Sales amount 0 42563 43526 43568 44124 44325
Sales 0 12451 15000 13452 14528 15574
GROSS SALES (Total) 0 55014 58526 57020 58652 59899
Cost of Goods Sold
Raw material purchase 0 25000 28000 26000 25000 30000
Equipments purchase 0 3500 5000 3363 3632 5000
Total cost of goods sold 0 28500 33000 29363 28632 35000
Gross profit 0 26514 25526 27657 30020 24899
Cash Flow After Financing 10000 10000 10000 10000 10000 10000
Total cash inflow (A) 10000 5662 13511 23549 76062 101755
General and Administrative
Workers Salaries 15476 13754 13996 14255 14663 175
Management Salaries 3400 3400 3400 3400 3400 3200
Advertisement 800 800 800 800 800 300
Decorating 150 150 150 150 150 200
Lightening 250 250 250 250 250 150
Legal and Professional Fees 100 100 100 100 100 200
Misc. Other 250 250 250 250 250 1200
Total Gen. and Admin. (Fixed) 20426 18704 18946 19205 19613 5425
NET PROFIT OR LOSS -20426 7810 6580 8452 10407 19474
Drawings 2000 3000 1600 2500 3500 3000

Total cash out flow (B) 42852 13894 13966 13253 12706 -11049
Net Cash Flow (A-B) -32852 -5232 1145 12796 66856 115804
Work breakdown structure
CONCLUSION
As per the above mentioned report, it has been concluded that project plan is helpful in
clearly defining the way project is implemented, monitored, controlled and finished. This helps
in gaining best deliverables from the project. Trade shows are the best place to communicate
latest innovations in an effective way.

REFERENCES
Books and Journals
Davis, C. H. and Comeau, J., 2020. Enterprise integration in business education: Design and
outcomes of a capstone ERP-based undergraduate e-business management
course. Journal of Information Systems Education. 15(3). p.8.
Wang, S. and Wang, H., 2019. Design and Delivery of a New Course of Information
Technology for Small Busines. Journal of Information Systems Education. 26(1). p.4.
Pearlson, K. E., Saunders, C. S. and Galletta, D. F., 2019. Managing and using information
systems: A strategic approach. John Wiley & Sons.
O'brien, J., 2019. Category management in purchasing: a strategic approach to maximize
business profitability. Kogan Page Publishers.
Rafika, A. S. and et. al., 2020. Strategic Planning of Education Information Systems on Bonavita
Foundation as a Decision Support in Facing Industrial Revolution 4.0. International
Journal for Educational and Vocational Studies. 1(8).
Abd Ghani, A. and et. al., 2019. Proposing an Enhanced Youth Training Module for Fostering
Spiritual Foundation. Journal of Computational and Theoretical Nanoscience.16(12).
pp.5014-5019.