PROJ 6002: Project Planning and Budgeting - Vehicle Maintenance Report

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Added on  2022/08/29

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This report provides a comprehensive analysis of project planning and budgeting for a hypothetical vehicle maintenance facility. It begins with scope management planning, detailing the project's background, goals (reducing and controlling vehicle operating costs), and deliverables. The report outlines assumptions, such as timely resource availability and skilled project team members, and constraints including cost estimation, material supply, and time limitations. Project scheduling is discussed, including a Gantt chart and the use of CPM and critical path methods, along with a WBS (Work Breakdown Structure). The project aims to reduce vehicle downtime, improve fuel efficiency, and manage maintenance budgets effectively. The report also addresses potential risks and the importance of effective project management to ensure timely completion within the allocated budget.
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Running head: PROJECT PLANNING AND BUDGETING
PROJECT PLANNING AND BUDGETING
Name of the Student:
Name of the University:
Author’s Note:-
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PROJECT PLANNING AND BUDGETING
Table of Contents
Scope management planning:-...................................................................................................2
Scope and Background:-........................................................................................................2
Project goals:-.........................................................................................................................2
Deliverables:-.........................................................................................................................3
Assumptions:-........................................................................................................................3
Constraint:-.............................................................................................................................5
Project scheduling:-....................................................................................................................6
Gantt chart:-...........................................................................................................................6
CPM and critical Path............................................................................................................6
WBS:-.....................................................................................................................................7
References:-................................................................................................................................8
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PROJECT PLANNING AND BUDGETING
Scope management planning:-
Scope and Background:-
The project of vehicle maintenance services is a theoretical commercial vehicle
preservation facility and is planned to comprise characteristics that are usual in small‐scale
profitmaking buildings. The agreement itself is expected to be a static‐price, stable‐scope
arrangement between the contractor and owner. Entire zoning approvals and code have been
achieved, and construction can initiate instantly upon delivery of the announcement to
proceed.
The vehicle repairing space is constructing for controlling pickup light vans and
trucks. The repairing area covers oil and lube, vehicle lifts, air conditioning, and coolant
service apparatus, as well as pneumatic and electrical power channels. Warming of this space
is completed with postponed gas‐fired boiler units. The dense wind is delivered by an air
compressor positioned in an adjacent room.
The cooling and heating of the office capacities are completed applying two systems,
every containing of external condenser unit and air controlling units in an entire room, and
ductwork fixed above the deferred ceiling. The standard lighting and power, the building, has
contemporary data and voice systems, as well as an online fire alarm structure.
Project goals:-
Determining the project goal is very much essential for any project. The vehicle
maintenance operators are critical associates of a vehicle management group accountable for
sustaining vehicles in protected, productive working conditions. By carrying out systematic
repairing and preservation in line with constructors’ references, the vehicle authority can
decrease vehicle interruption, raise driver fulfillment, and control maintenance budgets.
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PROJECT PLANNING AND BUDGETING
The fundamental goal of this project is to reduce and control vehicle functioning
costs. By decreasing the threat of interruption, the user can evade the charges of vehicle
repossession, emergency maintenances, or unnecessary parts replacements. Systematic
repairing and preservation also back to vehicles’ fuel effectiveness, assisting to decrease
vehicle fuel charges. The authority can use vehicle supervision software to investigate vehicle
performance information, like as fuel budget and strategy maintenance, to evade extreme fuel
depletion.
Many organizations use vehicles to supply goods to clients or deliver vital transport
for essential employees, like as sales agents or facility engineers. To certify that vehicles are
accessible to fulfill these necessities, the authority must be fixed an objective of reducing
vehicle interruption. By carrying out vital repairing, they can reduce the threat of a collapse
that would create the vehicle unreachable while the vehicle was being improved and
renovated.
Deliverables:-
Task Name Duration Start Finish
Project Management 10 days Thu 26-03-20 Wed 08-04-20
Initial Site Work 18 days Thu 09-04-20 Mon 04-05-20
Foundation 35 days Tue 21-04-20 Tue 09-06-20
Structure and Envelope 44 days Thu 11-06-20 Wed 12-08-20
Interiors – Office Area 66 days Tue 28-07-20 Wed 28-10-20
Service Bays 25 days Wed 12-08-20 Wed 16-09-20
Final Site Work 35 days Tue 04-08-20 Tue 22-09-20
Project Closeout 17 days Mon 26-10-20 Wed 18-11-20
Assumptions:-
Assumption plays an essential role in any project management plan. When
constructing the commercial case for a project, expectations must be involved. Expectations
play an essential role in serving project teams, and shareholders set outlooks and recognize
risk mitigation plans, thus growing the probabilities of fulfilling objectives (Lorenzen,
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PROJECT PLANNING AND BUDGETING
Allgöwer & Cannon, 2017). The procedure of defining correct assumptions can be
inefficient; this needs experience and an understanding of the commercial needs, powers, and
weaknesses. If commercial constraints are unidentified, it's terrible to successfully classify
and document assumptions. It's sensible to develop input from entire shareholders and
talented project team associates to confirm all bases are enclosed.
In this project, management also consists of some assumptions and constraints as
well. The project authority believes that they will get all the essential project sources from
time to time. The project management team also assumes that throughout the rainy season
(Foundation and structural Phase), the inexpensive worker will be available. The project
management team expected that every appropriate shareholder would present to every
meeting and provide some valuable advice for project improvement (Wang, Fang & Yuan,
2014). One of the most significant assumptions is that the project team associates have the
compulsory abilities which can be beneficial for this project. The project resources and
materials should be in proper condition. If the equipment is not up to the mark, then it should
be the biggest obstacle in project progress. Another expected assumption is that the dealer
will supply consumables at an estimated time. The project administration sends two tables to
the project manager. The two tables consist of working agenda and budget analysis. The
assumption is that this cost analysis is well justified and not objectionable.
If expectations are incorrect, the whole project is put in danger, resulting in misused
time and financial resources. If several assumptions are improper from the initial time, the
anticipated high-level tactical goals are doubtful to be reachable (Martey et al., 2014). This
can also affect other associated projects. If expectations are incorrect, these exposures need
to be acknowledged, predictable, modified, and connected. It's better to measured things
down and goes back to the start to figure out what the expectations were constructed on and
why these expectations were involved. Taking this additional time permits the project team to
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reexamine their thought progression and make sure things are realized in a suitable light. If
expectations have transformed, they must assess what altered, what the impression is to the
outcomes and project, and what regulations must be made. As with inexact expectations,
certification and communication are compulsory. Appropriate, accurate, helpful action is
essential.
Constraint:-
The project constraint is the limitation of the project. The limitation is occurring from
many different aspects such as scope, budget, quality, resources, and risk (Hazır, 2015). The
constraint is mainly divided into two parts, like technical constraint and business constraint.
Business constraints are high-level restraints and frequently described when the project
initiates: for instance, budget, time, resources. On the other side, technical constraint depends
on the limitations of calculative designs.
In this project, the cost estimation can be the biggest constraint. The deficiency of
material supply also another obstacle to this project. According to the project deliverables the
working period is 26th March to 18th November. The project team must be complete eight
critical stages within this time period. If the project management team is not efficient, then it
can be the most significant obstruction to complete this work within the estimated time. The
budget is a very significant project restriction (Pendergrass & Hartmann, 2014). At the
opening of the project, the sponsor will be declaring their anticipations from the project. In
this project, the estimated cost is $ 1,162,366, and if the project authority can fulfill all
desires of a shareholder, then the cost is not sufficient.
Threats can be either optimistic or undesirable in a project. Project executives must
increase the chances of definite threats and decrease the hazards of unacceptable risks in a
project. If there is a threat of dropping a project team associate, they must make a delivery
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document for the actions of that team associate is undertaking in the project. Suppose he
resigns the project or corporation, or in other arguments, if the risk happens, authority can
apply the delivery documents to allocate tasks to a different team associate and decrease the
impression of this risk. It is a very grave project restriction in project management. Time and
resources are also the one project constraint in the scenario (Esfahani et al., 2017). If the
suppliers are not able to supply the proper resources, then it must be dangerous for the
project. On the other hand, suppose the project is not finished within the proper time, then it
must be dangerous for project success.
Project scheduling:-
Project planning is a mechanism to interconnect what responsibilities essential to get
done and which logistic sources will be assigned to finish those tasks in what timeframe. A
project plan is a document accumulating all the effort wanted to distribute the plan on time.
Gantt chart:-
A Gantt chart, generally used in PM, is the most standard and beneficial way of
viewing actions (responsibilities or proceedings) presented against time. For this, it is
beneficial to be capable of showing supplementary evidence about the several tasks or stages
of the project.
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CPM and critical Path
The CP method, or critical path investigation, is a process for planning background of
project actions. It is usually applied in combination with the program estimation and review
method.
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PROJECT PLANNING AND BUDGETING
Project Management
Initial Sit e Work
Found ation
Structure and Envelope
Interiors – Of fice Area
Service Bays
Final Site Work
Project Closeout
26-03-20 26-03-20
Dur: 0 day s Sl ack : 0 days
26-03-20 26-03-20
26-03-20 08-04-20
Dur: 10 days Sl ack : 0 days
26-03-20 08-04-20
26-03-20 30-03-20
Dur: 3 day s Slack : 8 days
07-04-20 09-04-20
26-03-20 27-03-20
Dur: 2 day s Slack : 8 days
07-04-20 08-04-20
09-04-20 13-04-20
Dur: 3 day s Slack: 0 days
09-04-20 13-04-20
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Dur: 10 days Sl ack : 159 days
30-11-20 11-12-20
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21-04-20 23-04-20
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18-11-20 24-11-20
07-10-20 07-10-20
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Receive NTP Set up erosion control
Mobilize General
Conditions items
Bonds and Permits
Clear & grub site Rough grade site Install storm drains
Excavate for Service Pit FRPS Service Pit
footings
FRPS Service Pit Walls
Backfill around Service
Pit
Install steel columns in
Service Pit
Prep and place SO G in
Service Pit
Install work platform in
Service Pit
Install access st air in
Service Pit
Install WF support beam s
in Service Pit
Lay corrugated st eel
decking over
Prep and place concrete
topping over
Excavate for footings -
Service Bays
FRPS footings – Service
Bays
FRPS foundation walls –
Service Bays
Backfill around
foundat ion walls –
Prep and place SO G –
Service Bays 3 & 4
Excavate for footings –
Office Area
FRPS footings - Office
Area
FRPS foundation walls –
Office Area
Install U/G plumbing –
Office areas
Install U/G electrical
conduit – Office
Prep and place SO G –
Office Area
Backfill f oundation walls
– Off ice area
Complete Foundation
Erect roll-up door frames Erect HM door frames –
Service Bays
Erect 12” CMU walls –
Service Bays
Erect Brick Veneer –
Service Bays
Hang roll-up doors –
Service Bays
Hang
exteriorHMdoors–ServiceBays
Erect 8” CM U w alls –
Office Area
Erect brick V eneer –
Office Area
4 Install ext erior w indow s
- Office Area
Install storefront at m ain
entrance –
Erect structural steel and
joists –
Lay corrugated steel roof
decking
Lay rigid roof insulation –
All areas
Install cold
processroofing and
flashing –
Install precast concrete
coping at
Building Dry- in
Install rigid insulation
board – Service
Install rigid insulation
board – Office Area
Hangduct workandinstallAHUs–Office
Erect HM door frames –
Office Area
Erect steel studs – Office
Area
Rough in panels, conduit
and wiring
Rough in Plumbing –
Office Area
Rough
inHVACcontrolsystem –Off ice
Rough in f ire alarm
system – All Areas
Rough in voice/data
system - Office Area
Hang and tape GW B Rough paint Hang ceiling grid Install lighting fixtures in
ceiling grid -
Install registers and
grilles in ceiling
Install ceiling tiles in
grid
Lay ceramic tile in
restroom s
Install plumbing f ixtures
in restrooms –
Install toilet partitions in
restroom s
Install toilet accessories
in rest rooms
Install wash basin in
locker room
Install lockers and
benches in locker
Install casework in break
room
Install appliances in
break room –
Install V CT and base Install carpet and base Hang doors and hardware
Finish mechanical – Office
Area
Finish electrical – Office
Area
Install projectors in
meeting and training
Hang screens and
whiteboards in
Com plete
interiorbuildout–OfficeArea
Paintinteriorw alls–ServiceBayandPit Install main electrical
panels – Service Roughinelectrical–ServiceBayandPit Install lighting f ixt ures –
Service Bay
Install heating f ixt ures –
Service Bay
Install piping for heating
fixtures –
Seal concrete floors –
Service Bay
Install auto service tubing Install auto service tanks
Install auto service
equipm ent
Install auto service reels
and dispensers Install vehicles lift s
Install w orkbenches and
shelves
Com plete Service Bay
buildout
Lay concrete pads for
transformers and Set external transformer
Set external AC units Install foot ings - dumpster
enclosure
Erect masonry walls –
dumpst er
Install bollards –
dumpst er enclosure
Install concrete pad –
dumpst er
Install gate – dumpster
enclosure
Install bollards at roll-up
doors Fine grade for parking lot Place curb and gutter –
parking lot Spread and compact GAB Lay AC base course –
parking lot
Lay AC w earing course –
parking lot
Stripe parking lot and
install signage
Install sidewalks at
building entrance Landscaping
Erect main entrance sign Com plete Final Site Work
Test and balance AC
system –
Final cleanup Final inspection Punchlist work Substantial Completion Obtain Certificate of
Occupancy Project Complet ion
Document Page
9
PROJECT PLANNING AND BUDGETING
WBS:-
A WBS in systems engineering and project management is a deliverable-oriented
analysis of a project into lesser mechanisms. It is a key project deliverable that arranges the
team's work into controllable sections. All the effort included within the WBS is to be
recognized, assessed, planned, and accounted for.
0
Project1 - Copy - Copy
1
Project Management
1.1
Receive NTP
1.2
Set up erosion control
1.3
Mobilize General
Conditions items
1.4
Bonds and Permits
2
Initial Site Work
2.1
Clear & grub site
2.2
Rough grade site
2.3
Install storm drains
3
Foundation
3.1
Excavate for Service
Pit
3.2
FRPS Service Pit
footings
3.3
FRPS Service Pit
Walls
3.4
Backfill around
Service Pit
3.5
Install steel columns in
Service Pit
3.6
Prep and place SOG in
Service Pit
3.7
Install work platform in
Service Pit
3.8
Install access stair in
Service Pit
3.9
Install WF support
beams in Service Pit
3.10
Lay corrugated steel
decking over
3.11
Prep and place
concrete topping over
3.12
Excavate for footings -
Service Bays
3.13
FRPS footings –
Service Bays
3.14
FRPS foundation walls –
Service Bays
3.15
Backfill around
foundation walls –
3.16
Prep and place SOG –
Service Bays 3 & 4
3.17
Excavate for footings –
Office Area
3.18
FRPS footings - Office
Area
3.19
FRPS foundation walls –
Office Area
3.20
Install U/G plumbing –
Office areas
3.21
Install U/G electrical
conduit – Office
3.22
Prep and place SOG –
Office Area
3.23
Backfill foundation
walls – Office area
3.24
Complete Foundation
4
Structure and Envelope
4.1
Erect roll-up door
frames
4.2
Erect HM door frames –
Service Bays
4.3
Erect 12” CMU walls –
Service Bays
4.4
Erect Brick Veneer –
Service Bays
4.5
Hang roll-up doors –
Service Bays
4.6
Hang
exteriorHMdoors–ServiceBays
4.7
Erect 8” CMU walls –
Office Area
4.8
Erect brick Veneer –
Office Area
4.9
4 Install exterior
windows - Office Area
4.10
Install storefront at
main entrance –
4.11
Erect structural steel
and joists –
4.12
Lay corrugated steel
roof decking
4.13
Lay rigid roof
insulation – All areas
4.14
Install cold
processroofing and
flashing –
4.15
Install precast
concrete coping at
4.16
Building Dry-in
4.17
Install rigid insulation
board – Service
4.18
Install rigid insulation
board – Office Area
5
Interiors – Office Area
5.1
HangductworkandinstallAHUs–Office
5.2
Erect HM door frames –
Office Area
5.3
Erect steel studs –
Office Area
5.4
Rough in panels,
conduit and wiring
5.5
Rough in Plumbing –
Office Area
5.6
Rough
inHVACcontrolsystem–Office
5.7
Rough in fire alarm
system – All Areas
5.8
Rough in voice/data
system - Office Area
5.9
Hang and tape GWB
5.10
Rough paint
5.11
Hang ceiling grid
5.12
Install lighting fixtures in
ceiling grid -
5.13
Install registers and
grilles in ceiling
5.14
Install ceiling tiles in
grid
5.15
Lay ceramic tile in
restrooms
5.16
Install plumbing
fixtures in restrooms –
5.17
Install toilet partitions in
restrooms
5.18
Install toilet
accessories in
restrooms
5.19
Install wash basin in
locker room
5.20
Install lockers and
benches in locker
5.21
Install casework in
break room
5.22
Install appliances in
break room –
5.23
Install VCT and base
5.24
Install carpet and base
5.25
Hang doors and
hardware
5.26
Finish mechanical –
Office Area
5.27
Finish electrical –
Office Area
5.28
Install projectors in
meeting and training
5.29
Hang screens and
whiteboards in
5.30
Complete
interiorbuildout–OfficeArea
6
Service Bays
6.1
Paintinteriorwalls–ServiceBayandPit
6.2
Install main electrical
panels – Service
6.3
Roughinelectrical–ServiceBayandPit
6.4
Install lighting fixtures –
Service Bay
6.5
Install heating fixtures –
Service Bay
6.6
Install piping for
heating fixtures –
6.7
Seal concrete floors –
Service Bay
6.8
Install auto service
tubing
6.9
Install auto service
tanks
6.10
Install auto service
equipment
6.11
Install auto service
reels and dispensers
6.12
Install vehicles lifts
6.13
Install workbenches
and shelves
6.14
Complete Service Bay
buildout
7
Final Site Work
7.1
Lay concrete pads for
transformers and
7.2
Set external
transformer
7.3
Set external AC units
7.4
Install footings -
dumpster enclosure
7.5
Erect masonry walls –
dumpster
7.6
Install bollards –
dumpster enclosure
7.7
Install concrete pad –
dumpster
7.8
Install gate – dumpster
enclosure
7.9
Install bollards at
roll-up doors
7.10
Fine grade for parking
lot
7.11
Place curb and gutter –
parking lot
7.12
Spread and compact
GAB
7.13
Lay AC base course –
parking lot
7.14
Lay AC wearing course
– parking lot
7.15
Stripe parking lot and
install signage
7.16
Install sidewalks at
building entrance
7.17
Landscaping
7.18
Erect main entrance
sign
7.19
Complete Final Site
Work
8
Project Closeout
8.1
Test and balance AC
system –
8.2
Final cleanup
8.3
Final inspection
8.4
Punchlist work
8.5
Substantial Completion
8.6
Obtain Certificate of
Occupancy
8.7
Project Completion
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PROJECT PLANNING AND BUDGETING
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Martey, E., Wiredu, A. N., Etwire, P. M., Fosu, M., Buah, S. S. J., Bidzakin, J., ... & Kusi, F.
(2014). Fertilizer adoption and use intensity among smallholder farmers in Northern
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mean precipitation change. Journal of climate, 27(2), 757-768.
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