PPMP20012 - Unit Portfolio: Relevance of Systems Thinking in PM

This portfolio assignment from the PPMP20012 unit explores the relevance of systems thinking to project management (PM). It highlights the importance of project, program, and portfolio (PPPM) applications in achieving project success, including timely completion, cost management, and risk identification. The document discusses the use of PPPM applications for collaboration, communication, task assignment, resource allocation, and performance tracking, emphasizing tools like Asana and SmartSheet. It also references supporting documentation from SEBoK, Kerzner, and AS/NZS 15288:2015, alongside optional readings and academic research articles. The assignment underscores the significance of systems thinking in aligning project activities and ensuring effective project execution, with mentions of other applications like Monday.com.

(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 1
Week 1 Topic: Explain the relevance of systems thinking to PM.
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
Mandatory Readings
 SEBoK:
'Introduction to
SEBoK'
 SEBoK:
'Introduction to
Systems
Engineering';
 SEBoK: Part 7:
Systems
Engineering
Implementation
Examples
 Kerzner (2013)
Chapters 2.1; 2.6 -
2.8; 2.21;
 AS/NZS
15288:2015
Introduction;
Optional Readings
 AS ISO
21504:2016
Project,
programme and
portfolio
management—
9. Propose
appropriate
project,
program and
portfolio
(PPPM)
application
systems to
support
successful
project,
program and
portfolio
execution in
different
industry
domains.
The project program and portfolios depends completely upon the enterprises
and what techniques they used for the completion of the project. The main
usage of the project program is to complete the project on correct time and
within correct schedule. It also helps them in management of the cost that is
involved in the project. With the help of the proper project management
process, program and portfolio, the project managers can identify the risks
associated to the project. With the implementation of the PPPM application the
time and cost of the project can be determine and the project closure can be
attained with the help of it.
The PPPM application has been in use in various areas especially for the purpose
of collaboration and communication the system. This application can be used for
the purpose of assigning task and allocating resources to different individuals.
Once the resources are allocated and the task are distributed the management
can now track the performance of the individual. Keeping track of the work is
one of the most important job of the project manager. With the implementation
of the PPPM collaboration tool this becomes much easy and effective for the
manager. This helps the project managers to ensure that all the project activities
are aligned properly and all of them are being worked upon correctly. All the
above mentioned activities are possible with the help of the application ASANA
which is a tool for the PPPM.
The next most effective tool in existence for the PPPM is Smart sheet, the
functionalities of the smart sheet is very similar to that of the ASANA. It helps in
tracking the progress of the project along with the allocation of the task and
management of the calendars, sharing of the documents, and many other jobs
related to the project portfolio management. This is the process which helps in
the process of collaboration of the project timelines, tasks, calendars and
documents. Some of the functionalities of the application is combined Microsoft
project, Excel, SharePoint and Access. This application makes use of the tabular
PPMP20012 Unit Profile
PPMP20012 Moodle
Web site
Glenn, J. and Rose, K.,
2019, October.
Establishing Governance
for Project and Service
Management.
In Proceedings of the
2019 ACM SIGUCCS
Annual Conference (pp.
145-147).
Daradkeh, M., 2019.
Understanding the
Factors Affecting the
Adoption of Project
Portfolio Management
Software Through Topic
Modeling of Online
Software
Reviews. International
Journal of Information
Technology Project
Management
(IJITPM), 10(3), pp.91-
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(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 1
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
Guidance on
portfolio
management;
interface which is comparatively simpler than the others. The tasks can be
sorted according to the priority such that the deadlines can be met and the
product or the project can be delivered on time. There are other applications in
use as well, which includes the Moday.com which can help in the process of
decision making in the project.
114.
References
Glenn, J. and Rose, K., 2019, October. Establishing Governance for Project and Service Management. In Proceedings of the 2019 ACM SIGUCCS Annual
Conference (pp. 145-147).
Daradkeh, M., 2019. Understanding the Factors Affecting the Adoption of Project Portfolio Management Software Through Topic Modeling of Online
Software Reviews. International Journal of Information Technology Project Management (IJITPM), 10(3), pp.91-114.
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