ACCIT BSB50815 Diploma of International Business - Assessment 2

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Added on 2022/11/13

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This assignment is a comprehensive case study and report focusing on managing project procurement within the context of upgrading an information database system for a retail store. The student is required to prepare a detailed report (250-350 words) addressing key aspects of procurement, including work breakdown structures, stakeholder influence, organizational charts, supplier selection processes, contract types, negotiation strategies, relevant legislation, and ethical considerations. The report also involves completing an approval application and a request for proposal. Additionally, the student must develop an 8-12 slide PowerPoint presentation summarizing the report's key findings and recommendations. The assignment assesses the student's ability to apply procurement principles, analyze case study information, and effectively communicate findings in both written and presentation formats. The assessment covers topics like identifying procurement requirements, establishing procurement processes, conducting procurement activities, implementing and monitoring procurement, and managing procurement finalization procedures.

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ALL QUESTIONS MUST BE ANSWERED. TO ANSWER THE QUESTIONS, USE THIS
DOCUMENT.
Assessment 2 – BSBPMG518: Manage Project Procurement
Please complete this assessment and submit for marking. This forms part of your assessment
for BSBPMG518 Manage Project Procurement.
The following documents are related to this unit.
 BSBPMG518 Unit of Competency
 BSBPMG518 Learner Guide
Word count
In this assessment some of the questions include a word count. This is a guideline only, but your
answers should not vary substantially (i.e. +/- 10%) from the word count provided. Microsoft
Word includes a word count tool.
Reasonable Adjustment
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Assessment 2 of 2
To be administered by the Trainer/Assessor after the completion of all formal information
presentation
Course and Code: BSB50815 Diploma of International Business
Unit/s of Competency: BSBPMG518 Manage Project Procurement
*Student Name:
Assessment Type: Case Study, Report, Power Point Presentation
*Student No: Your Submission date will be what is shown in ACCIT
Moodle after it is submitted for grading. (Not the draft
submission date).
*Assessor Name:

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Whilst reasonable adjustments can be made in terms of the way in which evidence of
performance is gathered, the evidence criteria for making competent/not yet competent
decisions (and/or awarding grades) cannot be altered in any way. That is, the standards
expected are the same irrespective of the group and/or individual being assessed; otherwise
comparability of standards will be compromised. Please consult your trainer or the Director of
Studies if you have any questions or special needs.
Instructions to the Student
Please read all the information given to you before you start this assessment. If you do not
understand some or all the questions, please discuss them with your trainer/ assessor. Answer
all questions in your own words. The questions are designed to assess your understanding of the
unit as well as your underpinning knowledge. Please follow the below mentioned instructions
before starting the assessment.
 This is not a group assessment. Submit the assessment individually unless instructed
otherwise.
 Submitted documents must have the following criteria. Font must be Times New
Roman, Font Size needs to be 12, line spacing must be Single line.
Assessment Requirements
Students must answer all questions and demonstrate all required skills to a satisfactory
standard. If you do not answer some questions, and are therefore deemed to be Not Yet
Satisfactory, your trainer/ assessor may ask you supplementary questions to determine your
competence. Should you still be deemed Not Yet Satisfactory, you will have the opportunity to
undertake a supplementary assessment or appeal the result.
This assessment is intended to be equitable, fair and just. If you feel that the college should
change any aspect of this assessment to be fair, equitable or just, immediately contact your
assessor who will attempt to make alterative arrangements.
Submission details
 When you are ready to submit your assessments, upload the files in ACCIT Moodle,
either by dragging and dropping your assessment into the space provided or browsing
the files on your computer.
 Upload this assessment online in ACCIT Moodle once you have completed your
assessment with all required evidence attached.
 It is important that you keep a copy of all electronic assessments submitted to ACCIT
Moodle.
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Note: Please submit all assessment components in few attachments and separate documents
as possible; i.e. do not include templates or emails in separate documents – place them all in
the one document.
Performance objective
The students need to understand how to determine procurement requirements, establish
agreed procurement processes, conduct procurement activities, implement and monitor
procurement, and manage procurement finalisation procedures.
Assessment description
This assessment provides a short case study on how to Manage Project Procurement.
To complete this assessment successfully students are firstly to consider the case study
provided below, then create a Power Point Presentation following the assessment
instructions.
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Case Study
This assessment task will have the students implement the information collected and
structured in the previous two assessments. Decision making in the business environment
depends largely on good research and preparation. Once that has been achieved, the
information needs to be effectively presented in front of the senior management for a final
say. To successfully push your proposal a power point presentation will have to be
developed and relayed.
Follow the instructions below and complete the assessment.
Objectives  Identify procurement requirements with input from
stakeholders as basis for procurement planning
 Establish and maintain, within delegated authority, agreed
procurement-management plan
 Obtain information from suppliers capable of fulfilling
procurement requirements
 Determine or adopt established selection processes and
selection criteria, and communicate to vendors to ensure
transparency
 Obtain relevant approvals for procurement processes to be
used
 Identify and act according to probity and project-governance
constraints
 Communicate agreed proposals and/or specifications to
prospective vendors to ensure clarity of understanding of
project objectives
 Solicit vendor responses according to proposal requirements
 Evaluate responses and select preferred vendors according to
current legal requirements and agreed selection criteria
 Negotiate with preferred contractor or supplier, to agree on
terms and conditions of supply
 Implement established procurement-management plan and
make modifications in line with agreed delegations
 Review progress and manage agreed variations to ensure
timely completion of tasks and resolution of conflict within the
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legal framework of the supply agreement
 Identify and report procurement-management issues and
implement agreed remedial actions to ensure project objectives
are met
 Conduct finalisation activities to ensure vendor deliverables
meet contracted requirements
 Review project outcomes using available procurement records
and information to determine effectiveness of procurement
processes and procedures
 Document lessons learned and recommended improvements for
application to future projects
 Work with others to determine procurement requirements and
produce a procurement management plan for a project
 Carry out procurement and contracting activities according to
agreed processes
 Monitor activities across a project's life cycle and resolve issues
that could affect achievement of project objectives
 Create and maintain procurement records and documentation
according to requirements of project and organisation
 Document a review of procurement management processes and
procedures
 Organise, evaluate and critique ideas and information from a
range of complex texts
 Develop plans using vocabulary, structure and conventions
appropriate to text
 Create documents for external use using required format and
vocabulary suitable for audience
 Draft requests for approvals using organisational formats
 Participate in verbal exchanges using clear language to seek
and provide information, or request approvals
 Use active listening and questioning techniques to confirm
understanding
 Recognise cost parameters and interprets numerical
information accordingly
 Understand responsibilities and boundaries of own role
 Select and use appropriate conventions and protocols when
communicating with internal and external stakeholders to seek
or share information
 Sequence and schedule complex activities; monitor
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implementation and manages relevant communication
 Make decisions based on analysis of options against set criteria
 Describe the general features of a procurement management
plan
 Summarise procurement procedures and required
documentation
 Identify criteria that could be used to select vendors or
suppliers
 Explain the general conditions and legal obligations of
contracts as they relate to project procurement
 Explain probity and project governance constraints that relate
to project procurement in a project and industry context
PART – A
Prepare a report within 250-350 words. Answer the questions below and cover the
following topics. Use the templates from the Appendix.
1. Answer the questions below:
 Complete a work breakdown structure for your project identifying all the
procurement requirements for each area. Use the template from the Appendix
section.
 How much influence the input from stakeholders will have on determining
them, and how will they influence the procurement management plan?
Please refer to the Appendix below.
2. Complete an organisational chart with the roles and responsibilities of the
procurement team and other relevant personnel. Use the template from the
Appendix.
3. Include the following points in your report:
 The processes and procedures you undertook to select them
 What type of supply contract you used and why
 How you negotiated the terms and conditions of the supply contract with the
supplier
 The general conditions of the supply contract
 The legislation, codes and national standards relevant to the supply contract
 The software used to manage the contract, including logistics
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 The code of ethics and behavioural expectations set out in the supply contract.
From the information, you will receive from the potential suppliers during the selection
process, evaluate each potential suppliers’ suitability against your selection criteria.
Explain why you chose the suppliers.
4. Complete an approval application for one of your intended procurement processes,
following the organisational procedure for obtaining approvals. Include all
necessary information. Please use the template from the Appendix.
(Reference - https://www.oecd.org/governance/procurement/toolbox/search/code-of-conduct-procurement-
practitioners.pdf)
5. Explain how the procurement processes that you will implement related with the
organisation’s code of conduct in terms of procurement.
6. Prepare and write a request for proposal for one of the supplies you procured in
your project. Use the template from the Appendix.
PART – B
Generate a PowerPoint presentation as per the report and include the textual outlines of
presented information, supported by images, charts and templates. (within 8-12 slides)
No need to write anything. Please submit the PowerPoint Presentation
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APPENDIX
Question 1
Work Breakdown Structure for the project, identifying all the procurement requirements for each area
Project Title Upgrading of Information Database System
Project Manager To be filled by student
Project Phase Preparation Planning Development Final
Preparation
Release
Procurement
Requirement
Internal Stakeholders’ roles and level of engagement
Roles Characteristics Stakeholders
Responsible Responsible for listing items Retail Store Manager
Accountable Accountable of product listing and
managing procurement
Retail Store Manager
Supportive Should support the upgrading of the
new information system
Database Developers
Consulted The logistics team should be
consulted regarding the shipment
processes.
Logistics Departmental Manager
Informed The retail store manager should be
informed once a shipment dispatches
from the vendor side.
Retail Store Manager
External Stakeholders’ roles and level of engagement
Roles Characteristics Stakeholders
Responsible They should be responsible for
transportation of goods and services.
Logistics Labours
Accountable They would be accountable for
loading the goods, shifting them to
the location and placing them within
the retail store.
Logistics Labours
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Supportive They should support the
development and upgrading of the
software.
Computer Device suppliers
Consulted The logistic labours would be
consulted during the process of
transportation of goods.
Logistics Labours
Informed The customers would be informed
after a certain product would be
available again within the store.
Customers
Question 2
Organisational Chart with the roles and responsibilities of the procurement team
Project Title: Upgrading of Information Database
System
Project Working Title:
Project Manager: To be filled by student Project Sponsor: To be filled by student
Prepared by: Project Manager Date/Control No.: 1.4.2019
Element
Number
WBS Element
(Activity, Task, or
Sub-task)
Description Responsible Person/ Team Project Phase
1 Proposing of Project In this stage, the
project would be
proposed based on
the needs of the
retail store.
The Retail Store Manager Phase 1
2 Assigning the
stakeholders
The project
developers who
would work over the
project would be
explained about
each of the
necessary inclusions
for the project.
The Retail Store Manager Phase 2
3 Designing the
project
During this phase,
the implementation
of the coding would
be done.
Database Developers Phase 3
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Question 4
Approval of the Plan
Procurement Manager/
Procurement Team Leader:
To be filled by student
Process Type: Focus over product
Position: Phase 1
Date: 1.4.2019
Authority to proceed to tender
Project Sponsor: To be filled by student
Approval to: Vendors
Tender start: 1.4.2019
Name: To be filled by student
Position: Phase 1
Date: 1.4.2019
Approval of the budget
Total cost: AUD $17000
Financial Year: Amount:
2019 170000
2020 170000
2021 170000
Tender start: 1.4.2019
Name: To be filled by student
Position: Phase 1
Date: 1.4.2019
Approval of the evaluation criteria and methodology
Subject matter expert Name: To be filled by student
Position: Phase 2
Date: 2.4.2019
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Approval of the proposed Terms and Conditions of contract
Contract Type: Unit Pricing Contracts
Contract Name: Approval contract
Legal Advisor Name: To be filled by student
Position: Phase 2
Date: 2.4.2019
Question 6
Request for Proposal (RFP)
Project Name Upgrading of Information Database System
Description The information database system that would be situated at TruEco would be
updated. This project is based on upgrading of the database system so as to
track the live update over the stock of items. This facility would be highly
crucial in order to notify the customers about the stock of products and
providing notification in case the product would not be available within
stock.
Issued by:
Company Name
TruEco
Representative Retail Store Manager
Introduction and
Background
The project is based on upgrading of the information database system
capabilities. Monitoring of the activities at the repositories of the retail store
would be considered as highly crucial in nature.
In the present times, the retail store faces huge kind of problems in
understanding the level of stock of items. Poor form of reliability and
continuous lack of efficiency to note the total number of goods is considered
as the most weakening factor for the retail store. With the upgrading of the
database system, it would be a beneficial factor for the business of the retail
store.
Submission
Requirements
Documents of the procurement agreements, negotiation for the project,
contract papers.
Project Scope and
Criteria
The project is based on the development of a new information database
system that would have some kind of automation technologies to detect the
stock levels of various products.
REP and Project
Timelines
1.4.2019 to 5.4.2019
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Budget AUD $170000
Evaluation Factor The evaluation factor for the project would be based on certain important
criteria. These include:
1. Maintaining the correct stock levels
2. Providing real-time notification of out of stock products
3. Providing notification when products replenish within stocks.
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