Project Progress Report: New Software Upgrade in Administrative System

This project progress report details the implementation of a new software upgrade in an administrative system, aiming for paperless operations, enhanced data management, and improved information privacy. The report includes a project summary, objectives, and overall status, indicated by a traffic light system highlighting deliverables and their completion status. Key issues such as poor communication, uncertain business environments, and competition are identified, along with corresponding risk ratings and mitigation strategies. The report also outlines future dates for tasks, budgeted and actual costs, and a breakdown of tasks, next steps, and decisions needed for the project's successful execution. The report is a comprehensive overview of the project's current state, challenges, and future direction.

Progress Report
Project Name: New software upgrade in
administrative system
Project Manager: Carl, M.
Date and reporting period: 25/05/2021
Project Summary: The summary of the project is to carry respective operational work of
the business firm in regards to paper less working. In addition to this data keeping and
information will be enhanced by the use of this project.
Project objectives:
To initiate effective operations.
To reduce paper work.
To ensure better privacy of data or information.
Overall Status:
The status of the project shows how much the project is important and urgency of the
project is being recognised. Red demonstrate high level of urgency to make changes in
regards to respective project.
Traffic light: Red
Deliverables stated Status Date accomplished
Less complexity Pending -
Paper less work Done 30-06-2021
Privacy of data Done 06-07-2021
Cost effective Pending -
Key Issues:
One of the key issue to be faced in the project will be of poor communication channel.
Uncertain business environment which caused hard to managers of the firm to define a
appropriate plan to govern respective strategy or plan being developed in the operational
business.

Competition is one of the toughest factor which affect effective working of the firm in the
given region of operations. Various strategic plan developed by the business firm could be
a failure if proper precautions in regards to competition is not taken by the business firm.
Identified Risks
Risk description Risk Rating Mitigation Strategy
Competition 9/10 Effective analysis of competitor’s strategies.
Uncertain business
environment
8/10 Regular market researches required.
Complex business
nature
7/10 Effective operational techniques are to be
implemented in order to deal with complex
nature of the business.
Poor communication
channel
9/10 Better communication channels are to
implemented in regards with regulating
operational tasks of the operational firm.
Poor management 8/10 Better management models and theories will
eliminate this issue or challenge before the
organisation firm.
Key Future Dates
Date Due Tasks
30-05-2021 Innovation in management techniques
30-06-2021 Innovation in product or service which is delivered by the firm.
30-07-2021 Appointment of professionals
30-08-2021 Appointment of effective manager heads
30-09-2021 Meetings regarding decision making
Costs
Budgeted to date Actuals to date Comments
$ 60000 $ 65000 Due to changes in business environment
The budget for the respective project is being decided on the basis of various researches
and observation taken by market of the firm. However, due to uncertain business
environment extra budget cost of to be paid off by the respective firm.

Tasks and Next Steps
Task/ Steps Description
Market research In this first step market research is being conducted to find out
effective approaches for project development.
Development of plan After the first stage plans are to be developed based on the
market research.
Implementing plan Implementation of theoretical plan developed in the previous
stage is initiated.
Monitoring Monitoring up of operational activities is initiated.
Findings deviations Deviations are extracted between desired objectives and actual
achievements.
Controlling Effective control is being established of activities.
Decisions Needed
Proper management systems should be implemented.
Innovative approaches to be used ink operational firm
Conduct market research
Use of technology
Use of management theories
Use of leadership theories