Detailed Project Progress Report: Healthcare System Project

This project progress report details the development of an information system for the healthcare industry. It covers the period from March 14, 2019, to July 23, 2019. The report highlights a 6-day delay due to the implementation of a fingerprint scanner for enhanced data security and the decision to include data migration from the existing system. The project's budget has increased to $24,240 from the initial $20,000. Work packages completed include project initiation, software design, and planning activities. The report outlines tasks for the next reporting period, including fingerprint scanner implementation, system development, software coding, testing, data migration, and staff training. The time status section indicates a delay, with the original completion date of July 15, 2019, now forecast for July 23, 2019. The report provides a detailed breakdown of task progress, actual start and finish dates, and percentage completion, offering a comprehensive overview of the project's status.

Detailed Project Progress Report <Insert Project Name>
<Name of Sponsoring Organisation>
<PROJECT TITLE>
DETAILED PROJECT PROGRESS REPORT
DETAILS
Project Title
Project ID
Document ID
Date Produced
Project Manager
Sponsor
REPORTING PERIOD
From
To
DISTRIBUTION
This document has been distributed to:
Name Title
page 1 of 20

Project Progress Report <Insert Project Name>
1.0 Project Manager’s Report
1.1. Summary of Performance - Overall
 Schedule – The project will be delayed by 6 days due to implementation of fingerprint
scanner in the system before system design a data migration. However, the 6 days delay
cannot be mitigated by starting any other activity early or re-scheduling other activities.
 Budget – The project has shifted to $24,240 from approved baseline project of $20,000.
The increase can be covered under the contingency plan approved by the project sponsor.
 Quality – All work has been managed as per the standards and metrics of quality
management plan.
1.2. Summary of Performance – This Reporting Period
 The planning activities have been done as per the schedule.
 No delay was reported in planning activities.
 No team conflict was reported during the period.
 Project plan was completed 100% with the approval of project sponsor.
1.3. Corrective Actions Undertaken – This Reporting Period
 Security cover was identified during this period which is required to be implemented to avoid
any illegal access to the patient’s data. In order to do this, fingerprint scanner needs to be
implemented which results in delay in project’s completion.
 Data migration – Hospital management decided to handover the data migration to the
development team.
2.0. Benefits Status since last report
All benefits remain unchanged as per the table given below:
Status Comments
Unchanged
Reduced
Enhance
No delay in the initiation phase where in all planning related to the proposed system had
been done.
-
A positive attitude towards the new IS has been observed among the staff of the hospital.
Increase in number of registrations as the patients are early waiting for the new IS to store
their data and they want to know how can they access data from any location.
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Project Progress Report <Insert Project Name>
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Project Progress Report <Insert Project Name>
3.0.Scope Status
3.1.Work packages progress to date – Completed & Approved in this Reporting Period
Work Packages completed in the reporting period (14/03/2019 to 29/04/2019)
WBS Task Name
1 Project initiation phase
1.1 Assemble the project team
1.2 Create a business case
1.3 Feasibility study
1.4 Prepare a project charter
1.5 Assign the resources to project tasks
1.6 Schedule the plan
1.7 Estimate the project cost
1.8 Kick off the project meetings
1.9 Development and approval of project
plan
2 Software designing phase
2.1 Analyze the performance of software
2.2 Making notes on additional system
requirements
2.3 Building architecture of the project plan
2.4 Identify design and workflows for
information system
3.2.Scope Changes since last report
3.2.1. Data migration of existing system into new system
Initially it was not deicide to include the migration of current data into new system. The hospital
management was reluctant in providing access to the old and manual system. They decided to
transfer it manually to the new system. But the estimated cost of manually doing it turned out to
be very high and time-consuming. So they have proposed to get it done along with the new
system development at the fixed cost of $20,000. This increase in the project budget was
approved in change request mentioned in section 1.
3.2.2. Fingerprint installation
During the development of the project and data migration, this data may get be assessed by
illegal or unauthorized staff. This risk was analysed by the project management team and it was
then decided that a fingerprint security is required to be installed whenever an access to the data
is required. Also, it has been decided that the data cannot be modified by any staff unless
approved by the hospital management. The scope of the work includes installation of additional
page 4 of 20

Project Progress Report <Insert Project Name>
hardware and software for fingerprint checking technique. This additional change request has
been approved in the change request section 2. This additional work has resulted in halting the
software designing phase and delaying the entire project by 6 days.
3.3.Work packages/Tasks to be completed in next reporting period (dd/mm/yyyy- dd/mm/yyyy)
WBS Task Name
2.5 Create a data model
2.6 Identify tools used to create the software
3 Fingerprint scanner implementation
3.1 Market research
3.1.1 Study available fingerprint scanners
3.1.2 Consult the brands
3.1.3 Arrange for demo
3.1.4 Prepare POC
3.2 Vendor selection
3.2.1 Discuss requirements with the vendors
3.2.2 Discuss budget with vendors
3.2.3 Finalize vendor
3.2.4 Purchase from selected vendor
3.3 Integrate fingerprint scanner
3.4 System development
3.4.1 Detailed identification of project
requirements
3.4.2 Identify the project resources
3.4.3 Documentation of project requirements and
designs
3.5 Completion of software designing
4 Software coding phase
4.1 Produce the code for software development
4.2 Convert design into code using programming
language
4.3 Developing error free executable programs
4.4 Completion of software coding
5 Software testing
5.1 Identify the issues in the system
5.2 Perform testing
5.2.1 Program testing
5.2.2 Product testing
5.2.3 User acceptance testing
5.3 Finding the test results
5.4 Fixing the issues
5.5 Approve for release
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Project Progress Report <Insert Project Name>
5.6 Document the internal design of software
5.7 Maintenance of the software and deployment
5.8 Completion of software testing
6 Data migration
6.1 Finalize data to migrate
6.2 Run migration scripts
6.3 Test migrated data
7 Training and support to the staffs
7.1 Planning a development team
7.2 Training classes for software users
7.3 Incorporate the organization to adopt new
software
7.4 Implementation of training program
7.4.1 E-learning modules
7.4.2 Seminars
7.5 Completion of training to the staffs
8 Project closure phase
8.1 Making project documents and deliverables
8.2 Formal acceptance of project deliverables
8.3 Closing the project accounts
8.4 Update and achieve the documents
8.5 Release of the resources
8.6 Review the final project plan
8.7 Finalize the lessons learned
8.8 Development of the project closure report
4.0. Time Status
4.1. Overall Time Performance
Original Baseline Completion date (as PM Plan) 15th July 2019
Forecast Completion date – last Report 15th July 2019
Forecast Completion date – this Report 23rd July 2019
Variance: Baseline v Forecast Completion date 6 days
Comments The project has incurred a 6-day delay which
cannot be mitigated by re-scheduling any other
activity.
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Project Progress Report <Insert Project Name>
4.2. Detailed Time Performance
Task Name Start Finish Baseline
Start
Baseline
Finish
%
Comple
te
Finish Var. Actual Start Actual Finish
Development of
Information
System in
Healthcare
Industry
Thu
14/03/19
Tue
23/07/19
Thu
14/03/1
9
Tue
23/07/1
9
35% 0 days Thu 14/03/19 NA
Project initiation
phase
Thu 14/03/19 Fri 29/03/19 Thu
14/03/19
Fri
29/03/19
100% 0 days Thu 14/03/19 Fri 29/03/19
Assemble the
project team
Thu 14/03/19 Fri 15/03/19 Thu
14/03/19
Fri
15/03/19
100% 0 days Thu 14/03/19 Fri 15/03/19
Create a
business case
Mon 18/03/19 Thu 21/03/19 Mon
18/03/19
Thu
21/03/19
100% 0 days Mon 18/03/19 Thu
21/03/19
Feasibility study Fri 22/03/19 Thu 28/03/19 Fri
22/03/19
Thu
28/03/19
100% 0 days Fri 22/03/19 Thu
28/03/19
Prepare a
project charter
Fri 22/03/19 Mon 25/03/19 Fri
22/03/19
Mon
25/03/19
100% 0 days Fri 22/03/19 Mon
25/03/19
Assign the
resources to
project tasks
Mon 18/03/19 Wed 20/03/19 Mon
18/03/19
Wed
20/03/19
100% 0 days Mon 18/03/19 Wed
20/03/19
Schedule the
plan
Mon 25/03/19 Wed 27/03/19 Mon
25/03/19
Wed
27/03/19
100% 0 days Mon 25/03/19 Wed
27/03/19
Estimate the
project cost
Thu 28/03/19 Fri 29/03/19 Thu
28/03/19
Fri
29/03/19
100% 0 days Thu 28/03/19 Fri 29/03/19
Kick off the
project meetings
Thu 21/03/19 Tue 26/03/19 Thu
21/03/19
Tue
26/03/19
100% 0 days Thu 21/03/19 Tue
26/03/19
Development
and approval of
project plan
Tue 26/03/19 Tue 26/03/19 Tue
26/03/19
Tue
26/03/19
100% 0 days Tue 26/03/19 Tue
26/03/19
Software
designing phase
Wed 27/03/19 Tue 21/05/19 Wed
27/03/19
Tue
21/05/19
61% 0 days Wed 27/03/19 NA
Analyze the
performance of
software
Wed 27/03/19 Fri 29/03/19 Wed
27/03/19
Fri
29/03/19
100% 0 days Wed 27/03/19 Fri 29/03/19
Making notes
on additional
system
requirements
Mon 01/04/19 Tue 21/05/19 Mon
01/04/19
Tue
21/05/19
50% 0 days Mon 01/04/19 NA
Building
architecture of the
project plan
Thu 28/03/19 Wed 17/04/19 Thu
28/03/19
Wed
17/04/19
100% 0 days Thu 28/03/19 Wed
17/04/19
Identify design
and workflows for
information system
Thu 18/04/19 Mon 22/04/19 Thu
18/04/19
Mon
22/04/19
100% 0 days Thu 18/04/19 Mon
22/04/19
Create a data
model
Tue 23/04/19 Mon 13/05/19 Tue
23/04/19
Mon
13/05/19
33% 0 days Tue 23/04/19 NA
Identify tools Tue 14/05/19 Tue 21/05/19 Tue Tue 0% 0 days NA NA
page 7 of 20

Project Progress Report <Insert Project Name>
used to create the
software
14/05/19 21/05/19
Fingerprint
scanner
implementation
Thu 21/03/19 Mon 17/06/19 Thu
21/03/19
Mon
17/06/19
17% 0 days Thu 21/03/19 NA
Market
research
Wed 22/05/19 Thu 30/05/19 Wed
22/05/19
Thu
30/05/19
0% 0 days NA NA
Study
available
fingerprint
scanners
Wed 22/05/19 Fri 24/05/19 Wed
22/05/19
Fri
24/05/19
0% 0 days NA NA
Consult the
brands
Wed 22/05/19 Fri 24/05/19 Wed
22/05/19
Fri
24/05/19
0% 0 days NA NA
Arrange for
demo
Mon 27/05/19 Mon 27/05/19 Mon
27/05/19
Mon
27/05/19
0% 0 days NA NA
Prepare POC Tue 28/05/19 Thu 30/05/19 Tue
28/05/19
Thu
30/05/19
0% 0 days NA NA
Vendor
selection
Fri 31/05/19 Fri 07/06/19 Fri
31/05/19
Fri
07/06/19
0% 0 days NA NA
Discuss
requirements with
the vendors
Fri 31/05/19 Tue 04/06/19 Fri
31/05/19
Tue
04/06/19
0% 0 days NA NA
Discuss budget
with vendors
Fri 31/05/19 Tue 04/06/19 Fri
31/05/19
Tue
04/06/19
0% 0 days NA NA
Finalize
vendor
Wed 05/06/19 Wed 05/06/19 Wed
05/06/19
Wed
05/06/19
0% 0 days NA NA
Purchase from
selected vendor
Thu 06/06/19 Fri 07/06/19 Thu
06/06/19
Fri
07/06/19
0% 0 days NA NA
Integrate
fingerprint scanner
Mon 10/06/19 Fri 14/06/19 Mon
10/06/19
Fri
14/06/19
0% 0 days NA NA
System
development
Thu 21/03/19 Mon 17/06/19 Thu
21/03/19
Mon
17/06/19
83% 0 days Thu 21/03/19 NA
Detailed
identification of
project
requirements
Mon 17/06/19 Mon 17/06/19 Mon
17/06/19
Mon
17/06/19
0% 0 days NA NA
Identify the
project resources
Thu 21/03/19 Mon 25/03/19 Thu
21/03/19
Mon
25/03/19
100% 0 days Thu 21/03/19 Mon
25/03/19
Documentation of
project
requirements and
designs
Tue 26/03/19 Wed 27/03/19 Tue
26/03/19
Wed
27/03/19
100% 0 days Tue 26/03/19 Wed
27/03/19
Completion of
software designing
Wed 27/03/19 Wed 27/03/19 Wed
27/03/19
Wed
27/03/19
100% 0 days Wed 27/03/19 Wed
27/03/19
Software coding
phase
Tue 26/03/19 Fri 24/05/19 Tue
26/03/19
Fri
24/05/19
57% 0 days Tue 26/03/19 NA
Produce the
code for software
development
Mon 15/04/19 Wed 01/05/19 Mon
15/04/19
Wed
01/05/19
85% 0 days Mon 15/04/19 NA
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Project Progress Report <Insert Project Name>
Convert design
into code using
programming
language
Thu 02/05/19 Fri 24/05/19 Thu
02/05/19
Fri
24/05/19
0% 0 days NA NA
Developing
error free
executable
programs
Tue 26/03/19 Fri 12/04/19 Tue
26/03/19
Fri
12/04/19
100% 0 days Tue 26/03/19 Fri 12/04/19
Completion of
software coding
Fri 12/04/19 Fri 12/04/19 Fri
12/04/19
Fri
12/04/19
100% 0 days Fri 12/04/19 Fri 12/04/19
Software testing Mon 15/04/19 Mon 15/07/19 Mon
15/04/19
Mon
15/07/19
13% 0 days Mon 15/04/19 NA
Identify the
issues in the system
Mon 15/04/19 Thu 18/04/19 Mon
15/04/19
Thu
18/04/19
100% 0 days Mon 15/04/19 Thu
18/04/19
Perform testing Fri 17/05/19 Mon 15/07/19 Fri
17/05/19
Mon
15/07/19
0% 0 days NA NA
Program
testing
Fri 17/05/19 Thu 06/06/19 Fri
17/05/19
Thu
06/06/19
0% 0 days NA NA
Product
testing
Fri 07/06/19 Thu 04/07/19 Fri
07/06/19
Thu
04/07/19
0% 0 days NA NA
User
acceptance testing
Fri 05/07/19 Mon 15/07/19 Fri
05/07/19
Mon
15/07/19
0% 0 days NA NA
Finding the test
results
Fri 19/04/19 Thu 16/05/19 Fri
19/04/19
Thu
16/05/19
35% 0 days Fri 19/04/19 NA
Fixing the issues Fri 17/05/19 Wed 22/05/19 Fri
17/05/19
Wed
22/05/19
0% 0 days NA NA
Approve for
release
Thu 23/05/19 Tue 28/05/19 Thu
23/05/19
Tue
28/05/19
0% 0 days NA NA
Document the
internal design of
software
Wed 29/05/19 Fri 31/05/19 Wed
29/05/19
Fri
31/05/19
0% 0 days NA NA
Maintenance of
the software and
deployment
Mon 03/06/19 Wed 12/06/19 Mon
03/06/19
Wed
12/06/19
0% 0 days NA NA
Completion of
software testing
Wed 12/06/19 Wed 12/06/19 Wed
12/06/19
Wed
12/06/19
0% 0 days NA NA
Data migration Thu 13/06/19 Thu 20/06/19 Thu
13/06/19
Thu
20/06/19
0% 0 days NA NA
Finalize datato
migrate
Thu 13/06/19 Mon 17/06/19 Thu
13/06/19
Mon
17/06/19
0% 0 days NA NA
Run migration
scripts
Tue 18/06/19 Wed 19/06/19 Tue
18/06/19
Wed
19/06/19
0% 0 days NA NA
Test migrated
data
Thu 20/06/19 Thu 20/06/19 Thu
20/06/19
Thu
20/06/19
0% 0 days NA NA
Training and
suppot to the staffs
Fri 21/06/19 Mon 22/07/19 Fri
21/06/19
Mon
22/07/19
0% 0 days NA NA
Planning a
development team
Fri 21/06/19 Wed 26/06/19 Fri
21/06/19
Wed
26/06/19
0% 0 days NA NA
page 9 of 20

Project Progress Report <Insert Project Name>
Training classess
for software users
Thu 27/06/19 Mon 01/07/19 Thu
27/06/19
Mon
01/07/19
0% 0 days NA NA
Incorporate the
organization to
adopt new
software
Wed 10/07/19 Mon 15/07/19 Wed
10/07/19
Mon
15/07/19
0% 0 days NA NA
Implementation
of training
program
Tue 02/07/19 Mon 22/07/19 Tue
02/07/19
Mon
22/07/19
0% 0 days NA NA
E-learning
modules
Tue 16/07/19 Mon 22/07/19 Tue
16/07/19
Mon
22/07/19
0% 0 days NA NA
Seminars Tue 02/07/19 Mon 08/07/19 Tue
02/07/19
Mon
08/07/19
0% 0 days NA NA
Completion of
training to the
staffs
Mon 08/07/19 Mon 08/07/19 Mon
08/07/19
Mon
08/07/19
0% 0 days NA NA
Project closure
phase
Tue 09/07/19 Tue 23/07/19 Tue
09/07/19
Tue
23/07/19
0% 0 days NA NA
Making project
documents and
deliverables
Tue 09/07/19 Thu 11/07/19 Tue
09/07/19
Thu
11/07/19
0% 0 days NA NA
Formal
acceptance of
project deliverables
Fri 12/07/19 Fri 12/07/19 Fri
12/07/19
Fri
12/07/19
0% 0 days NA NA
Closing the
project accounts
Mon 15/07/19 Tue 16/07/19 Mon
15/07/19
Tue
16/07/19
0% 0 days NA NA
Update and
achieve the
documents
Wed 17/07/19 Wed 17/07/19 Wed
17/07/19
Wed
17/07/19
0% 0 days NA NA
Release of the
resources
Thu 18/07/19 Thu 18/07/19 Thu
18/07/19
Thu
18/07/19
0% 0 days NA NA
Review the final
project plan
Fri 19/07/19 Fri 19/07/19 Fri
19/07/19
Fri
19/07/19
0% 0 days NA NA
Finalize the
lessons learned
Mon 22/07/19 Tue 23/07/19 Mon
22/07/19
Tue
23/07/19
0% 0 days NA NA
Development of
the project closure
report
Tue 23/07/19 Tue 23/07/19 Tue
23/07/19
Tue
23/07/19
0% 0 days NA NA
page 10 of 20

Project Progress Report <Insert Project Name>
5.0. Cost Status
5.1. Overall Cost Performance
Original Baseline Budget (as in PM Plan) 20,000
Forecast Final Cost – Last Report 20,000
Forecast Final Cost – This Report 24,240
Variance: Baseline v Forecast Final Costs 4,240
Comments There has been an increase of $4,240 which can be
bear by the approved contingency and hence will
not have much impact on the forecasted overrun.
Change
Request No.
Title Estimated Cost
impact
1a Fingerprint cost 2000
1b Resources required for fingerprint scanner 2000
1c Data migration 240
5.2 Detailed Cost Performance
Task Name Total Cost Baseline Variance Actual Remaining
Development of
Information System in
Healthcare Industry
$24,240.00 $20,000.00 $4,240.00 $7,523.20 $16,716.80
Project initiation phase $3,200.00 $3,200.00 $0.00 $3,200.00 $0.00
Assemble the project
team
$240.00 $240.00 $0.00 $240.00 $0.00
Create a business case $640.00 $640.00 $0.00 $640.00 $0.00
Feasibility study $600.00 $600.00 $0.00 $600.00 $0.00
Prepare a project charter $240.00 $240.00 $0.00 $240.00 $0.00
Assign the resources to
project tasks
$600.00 $600.00 $0.00 $600.00 $0.00
Schedule the plan $240.00 $240.00 $0.00 $240.00 $0.00
Estimate the project cost $160.00 $160.00 $0.00 $160.00 $0.00
Kick off the project
meetings
$480.00 $480.00 $0.00 $480.00 $0.00
Development and
approval of project plan
$0.00 $0.00 $0.00 $0.00 $0.00
Software designing phase $2,600.00 $2,600.00 $0.00 $1,803.20 $796.80
page 11 of 20

Project Progress Report <Insert Project Name>
Analyze the performance
of software
$240.00 $240.00 $0.00 $240.00 $0.00
Making notes on
additional system
requirements
$320.00 $320.00 $0.00 $160.00 $160.00
Building architecture of
the project plan
$1,200.00 $1,200.00 $0.00 $1,200.00 $0.00
Identify design and
workflows for information
system
$120.00 $120.00 $0.00 $120.00 $0.00
Create a data model $240.00 $240.00 $0.00 $83.20 $156.80
Identify tools used to
create the software
$480.00 $480.00 $0.00 $0.00 $480.00
Fingerprint scanner
implementation
$4,520.00 $4,520.00 $0.00 $400.00 $4,120.00
Market research $920.00 $920.00 $0.00 $0.00 $920.00
Study available
fingerprint scanners
$240.00 $240.00 $0.00 $0.00 $240.00
Consult the brands $360.00 $360.00 $0.00 $0.00 $360.00
Arrange for demo $80.00 $80.00 $0.00 $0.00 $80.00
Prepare POC $240.00 $240.00 $0.00 $0.00 $240.00
Vendor selection $2,880.00 $2,880.00 $0.00 $0.00 $2,880.00
Discuss requirements
with the vendors
$360.00 $360.00 $0.00 $0.00 $360.00
Discuss budget with
vendors
$240.00 $240.00 $0.00 $0.00 $240.00
Finalize vendor $120.00 $120.00 $0.00 $0.00 $120.00
Purchase from selected
vendor
$2,160.00 $2,160.00 $0.00 $0.00 $2,160.00
Integrate fingerprint
scanner
$200.00 $200.00 $0.00 $0.00 $200.00
System development $520.00 $520.00 $0.00 $400.00 $120.00
Detailed identification
of project requirements
$120.00 $120.00 $0.00 $0.00 $120.00
Identify the project
resources
$240.00 $240.00 $0.00 $240.00 $0.00
Documentation of
project requirements and
designs
$160.00 $160.00 $0.00 $160.00 $0.00
Completion of software
designing
$0.00 $0.00 $0.00 $0.00 $0.00
Software coding phase $1,760.00 $1,760.00 $0.00 $1,000.00 $760.00
Produce the code for
software development
$520.00 $520.00 $0.00 $440.00 $80.00
page 12 of 20