BN205 Project Proposal: Cloud Database System for ABC University

This project proposal outlines the development of a cloud-based database system for ABC University, aiming to replace manual data entry and physical storage with a more efficient and accessible system. The proposal details the project's SMART objectives, which include specific improvements in data management, measurable increases in efficiency, achievable goals within a realistic budget and timeline, and timely completion. The project's start date is November 20, 2017, with an expected completion date of May 18, 2018. Key stakeholders include the Project Manager, Finance Manager, Supervisor, Procurement Manager, Developers, and Testers. The project anticipates benefits such as reduced manual labor and improved system efficiency with quicker response times. Identified risks include budget constraints, time delays, and cybersecurity threats. The expected outcome is a fully functional cloud-based database, with initial cost estimates of $4000. The proposal also includes details about the project team's development and management skills.

BN205 Project Management
Trimester 2, 2017
MAJOR PROJECT PROPOSAL TEMPLATE
Please complete the template below and submit it to your
Lecturer/Tutor by 5.00pm on Monday in week 8 in hard copy. It is the
student’s responsibility to ensure that the proposal is submitted properly,
and you must keep a copy. Your Project Proposal should be
approximately 400 words and the project title is STRICTLY based on the
networking or telecommunication sectors/systems. Finally, your
proposal should be focussed, concise and written in clear English and
Project Management language and need prior approval from your
Lecturer/Tutor before commencing it.
PROJECT TITLE:
Development of Cloud Based Database for Database for a University
BACKGROUND AND CURRENT PRACTICE (1/2 page)
In ABC University, the current data management practice is done manually and
stored in the physical storage device i.e. the hard disks of the central systems.
The hard drives are used for storing various data including personal information
of the faculties, students, question papers, grades, course modules, syllabuses
and others. All these data and information are entered into the system manually
and as a result, numerous manual errors occur. Hence, the some of the data
stored in the system may be inaccurate or erroneous. The new cloud based
database system will be able to replace the manual process as it is much more
efficient for data management operations. Moreover, it will provide much more
storage space than physical hard drives and furthermore will save the need for
physical space as all the data will be stored in virtual storage interface. In
addition, it will also provide more accessibility options unlike the physical drives
that can only accessed by one particular system only.
PROJECT AIMS/OBJECTIVES:
The SMART objectives of the project are as follows.
Specific – The specific area to be improved through this project is the manual
data entry and physical storage in order to replace it with cloud based database
with much more efficient data management.
Measurable – The indicator of the progress of this project can be measured by
the increased efficiency and decreased response time from the system.
Achievable – It is expected that a new efficient data management system is to
be achieved through this project.
Realistic – The project should be conducted within realistic budget and
timeline.
Timely – The expected result is to be achieved within a month of completion of
the project.
START DATE & COMPLETION DATE:

BN205/MN601 Project Management
Start Date: 20/11/2017
Completion Date: 18/05/2018
STAKEHOLDERS
Project Manager, Finance Manager, Supervisor, Procurement Manager,
Developers, Testers
PROJECT BENEFITS:
Replacement of manual labour and increase in system efficiency with
decrease in response time.
PROJECT TEAM
Development Skills Development of the
Database
Development Skills
Member 1 Management Skills Team Leader
Member 2 Development Skills Development of the
Database
Member 3 Development Skills Development of the
Database
Member 4 Technical Knowledge Hardware and
Software Installation
and Upgrade
INITIAL RISK IDENTIFICATION:
Budget risk, time risk, cyber security risk
EXPECTED OUTCOMES:
Cloud Based Database
INITIAL ESTIMATES OF COSTS:
$ 4000
SIGNATURE OF PROJECT MANAGER: (You must sign on behalf of
your group)
DATE:
2