Project Proposal: Flat Renovation in Vertex Apartment, NSW, Australia

This project proposal outlines a flat renovation project in Vertex Apartment, NSW, Australia. It includes a letter to the sponsor, project charter components such as project scope (documentation and renovation works), business case (renovating the flat interior), and milestones (plan approval, project kick-off, and renovation completion). The proposal identifies risks (renovation work issues, tool faults, client disagreements, and delays), stakeholders (sponsors, customers, board members, and project team), and resources (human and material). Lessons learned highlight the importance of project management principles and understanding renovation project requirements. The project aims to renovate the flat with new furniture, decorations, and paint, starting on April 16, 2018, and concluding on May 22, 2018, with an estimated cost of AU$20,000.

Running head: PROJECT PROPOSAL
Student Name:
Student Number:
Title of the Project:
Flat renovation in Vertex Apartment, NSW, Australia
Date Submitted:
Word Count: 1297

1PROJECT PROPOSAL
1. Letter to Sponsor
To,
The Sponsor,
Sir/Madam,
The project of Flat Renovation in Vertex Apartment, NSW Australia is formed for doing
some renovation works at the flat. The completion of the project would result in forming the
final renovated flat that can be used for alignment of the operations and developing the
modification of the activities. This letter is formed for requesting for approval for the project
operations so that the project can be initiated.
The project involves the renovation of the building and development of the painting and
repairing works for the flat. The flat would be renovated with new furniture, decorative, and
paint colour. The project is scheduled for starting on 16th April, 2018 and it would run for over
months ending on 22nd May, 2018. The expected cost estimation of the project is Au$ 20,000
including the material and labour cost.
The project team comprises of renovator, planner, worker, plumber, electrician, painter,
and carpenter and we have explained them the details of the work required to be done. Hence, I
would request you to approve the request for approving the project so that we can work and
complete the work earliest.
Signed,
<<name of the student>> (Project Manager)

2PROJECT PROPOSAL
Table of Contents
1. Letter to Sponsor..........................................................................................................................1
2. Introduction..................................................................................................................................3
3. Project Charter.............................................................................................................................3
3.1 Project Scope.........................................................................................................................3
3.2 Business Case........................................................................................................................4
3.3 Milestones..............................................................................................................................4
3.4 Risks......................................................................................................................................5
3.5 Project Stakeholders..............................................................................................................6
3.6 Resources...............................................................................................................................7
3.7 Lessons Learnt.......................................................................................................................7
3.8 Sign off..................................................................................................................................8
4. Bibliography................................................................................................................................9

3PROJECT PROPOSAL
2. Introduction
The project is titled “Flat Renovation in Vertex Apartment, NSW Australia” and it is
developed for forming the completion of the project works for renovating and refurbishing the
flat. The following document is a project proposal document that would highlight the various
information points that would help in clearly understanding of the project for an outsider. The
documentation starts with a request for approval letter to the sponsor for getting the approval for
the commencement of the project works. The rest of the document is a project charter document
that includes project scope, business case, milestones, risks, stakeholders, resources, and lessons
learnt.
3. Project Charter
3.1 Project Scope
The main scope of the project work is the completion of the renovation works in the
estimated time and duration. The implication of the project activities had helped in forming the
completion of the flat renovation and refurbishment. However, the overall project scope can be
divided into three sections,
Documentation: The documentation required for the project of Flat Renovation in
Vertex Apartment, NSW Australia include the project initiation document, letter for approval to
sponsor, schedule plan, and cost estimation plan. These documents must be completed for the
successful completion of the project and hence they are the in scope items of the project.
Renovation works: The renovation works of clearing of the flat, spraying of
manifestation killer, washing the house, plumbing fixation, electrical works, painting the flat,

4PROJECT PROPOSAL
furniture fixation, change of drapes and curtains, and laying of new carpets. The renovation
works are also the in scope items of the project.
Out of scope: The project for Flat Renovation in Vertex Apartment, NSW Australia has
not included the various other documents like change management plan, scope management
plan, and others as they are not a required for this project.
3.2 Business Case
The Vertex Apartment is located in a posh area of NSW, Australia and the project of Flat
Renovation has been implemented for overcoming the possibility of the development of the flat
renovation. The renovation of the flat had been developed for making the interior of the flat
better and more attractive. The implication of the project management principles for construction
such as following traditional methodology, use of resource scheduling, and making proper
documentation would help in assisting the project operations (De los Ríos-Carmenado et al.
2016, pp-195). The project management principles would help in forming the management of the
operations for renovation for achievement of the final project deliverable.
3.3 Milestones
The milestones of the project of Flat Renovation in Vertex Apartment, NSW Australia
are dependent on the three phases of the project namely initiation phase, planning phase, and
execution phase. The milestones of the project are,
a) Approval of the Plan: The plan approval is the first deliverable for the project
and it marks the end of the planning phase. The approval of the plan would be

5PROJECT PROPOSAL
done by the client and would be completed by the sponsor on 26th April, 2018 and
it would be the first milestone of the project.
b) Project Kick off: It is the second milestone of the project and it marks the end of
the project initiation phase. The activities of the initiation phase ends with the
approval of the project commencement and since, the initiation and planning
phase runs simultaneously, the milestone would end on 27th April, 2018, one day
after the project plan approval.
c) Completion of the renovation: The completion of the renovation is the final
deliverable as the project is a smaller project and the completion of the renovation
works would mark the end of the project itself. The completion of the renovation
would be achieved on the last day of the project and that it 22nd May, 2018.
3.4 Risks
According to Lad et al. (2016, pp-287), the various risks of the project of Flat Renovation
in Vertex Apartment, NSW Australia are renovation work issues, faults in tools used, client
disagreement, and delay in completion. These risk factors have been explained in the table
below,
Risk Description Probability
(H/M/L)
Severity
(H/M/L)
Impact
(H/M/L)
Renovation
Work Issues
The issues in completion of the works are
the major factor that would tend to cause
the hindrance in the project completion.
For example: Plumbing not done
properly or electrical work issues.
L H M
Faults in tools
used
A number of tools have been used for the
project like carpentry tools, cleaning
tools, and painting tools. The fault in any
of the tools would result in causing the
problem for the completion of the
L M L

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project.
Client
Disagreement
If the work done is not agreed by the
client in terms of quality, it would also
result in failure of the project.
M H H
Delay in
completion
The most common issue that the
renovation project might face is the delay
in the completion of the activities
resulting in overall project delay.
H L M
H High 3
M Medium 2
L Low 1
3.5 Project Stakeholders
The stakeholders of the project of Flat Renovation in Vertex Apartment, NSW Australia
are the sponsors, customers, board members of vertex apartment, and project team (Naaranoja,
Kahkonen and Keinanen 2016, pp-611). The interest of the project stakeholders showing their
level of interest in the project is given below,
Stakeholders Interest Power
(High/
Low)
Interest
(High/Low)
Sponsors They are responsible for investing their sum of
money for the project activities in return for the
profit share as agreed before.
High High
Customers The customers have the final say in the success of
the project and the deployment of the final project
High High

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deliverable would benefit the customer only.
Board Members of
Vertex Apartment
The board members of the Vertex Apartment have
the major say in the project quality standards.
High Low
Project Manager The project manager would have to manage all the
activities of the project and ensure the completion
of the project.
Low High
Project Team The project team has to complete all the work
activities in the stipulated time and budget.
Low Low
3.6 Resources
The project requires a number of human and material resources for completion of the
project of Flat Renovation in Vertex Apartment, NSW Australia. The resources required for the
project are characterized below,
Human: The various human resources required for the project are renovator, project
manager, planner, worker, plumber, electrician, painters, and carpenter. They would form the
project team that would be responsible for carrying out the activities of renovation project.
Material: The material resources of the project are cleaning tools, killer spray, taps,
pipes, showers, basin, wires, tapes, boards, switches, regulators, paint, carpets, wood, bolts, door
handle, glasses, drapes, and curtains. These materials are being used for the various activities of
the renovation project.
3.7 Lessons Learnt

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The lessons learnt from the project of Flat Renovation in Vertex Apartment, NSW
Australia are pointed out below,
Implication of the Project Management Principles: The implication of the principles
of project management had been the primary thing that we learnt from the project. We were able
to understand the implication of the project management principles for construction such as
Following Traditional Methodology, Use of Resource Scheduling, and Making Proper
Documentation that helped in assisting in the renovation project operations.
Renovation of the Flat: Another major learning from the project was the various
activities, resources, risks, and stakeholders that are required for the renovation project. It would
help us in forming better projects in future with the help of documentation done and preserved
during the project.
3.8 Sign off
I, <<name of the student>>, would like to hereby claim that the above documentation had been
made on the project of Flat Renovation in Vertex Apartment, NSW Australia and all the
contents of the documents are appropriate.
<<name of the student>>
<<name of the student>>
Project Manager

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4. Bibliography
Butt, A., Naaranoja, M. and Savolainen, J., 2016. Project change stakeholder
communication. International Journal of Project Management, 34(8), pp.1579-1595.
Correa, A., 2016. Project management in architectural practices: project success factors in
building design processes(Doctoral dissertation, Dublin Business School).
De los Ríos-Carmenado, I.G.N.A.C.I.O., Lopez, F.R. and Garcia, C.P., 2015. Promoting
professional project management skills in engineering higher education: Project-based learning
(PBL) strategy. International journal of engineering education, 31(1), pp.184-198.
Jensen, P.A. and Maslesa, E., 2015. Value based building renovation–A tool for decision-making
and evaluation. Building and Environment, 92, pp.1-9.
Kalamees, T., Thalfeldt, M., Zelenski, M., Meos, H., Laas, M., Kurnitski, J., Kuusk, K. and
Estkonsult, O.Ü., 2016. A guide for renovation solution types of ventilation and building
envelopes of typical post WWII apartment buildings. Indoor air, pp.3-8.
Lad, V.H., Patel, H.R., Rathod, M.H.A., Lad, V.H., Patel, H.R. and Rathod, M.H.A., 2016.
Application of Building Information Modeling (BIm) for Renovation Project. International
Journal, 2, pp.282-287.
Naaranoja, M., Kähkönen, K. and Keinänen, M., 2016. Role of Power and Sense Making in the
Briefing of a Small Renovation Project. Creating built environments of new opportunities, 1,
p.611.

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Olsson, S., Malmqvist, T. and Glaumann, M., 2015. Managing sustainability aspects in
renovation processes: Interview study and outline of a process model. Sustainability, 7(6),
pp.6336-6352.
Van Os, A., Van Berkel, F., De Gilder, D., Van Dyck, C. and Groenewegen, P., 2015. Project
risk as identity threat: Explaining the development and consequences of risk discourse in an
infrastructure project. International journal of project management, 33(4), pp.877-888.
Vanhoucke, M., 2014. Integrated Project Management and Control. Springer.