Project Management Plan for Quattro Foods New Soup Product Development

This project management assignment details the development and launch of new canned soup products by Quattro Foods. It begins with an introduction to project management principles and the context of the project, which involves the creation of new soup flavors like Broccoli and Cheddar, Mexican, and Radish Soup with Tofu Miso Cream. The main body includes a rationale for the project, a PESTLE analysis to identify external factors, a work breakdown structure (WBS) for task organization, a Gantt chart for scheduling, and a risk analysis to mitigate potential issues. The project also covers responsibility assignment matrix (RACI), stakeholder management strategies and project management techniques like Agile and PRINCE2. The report concludes with a discussion on the future of project management and its impact on sustainable business growth. The assignment emphasizes the application of project management tools and techniques to ensure the successful introduction of new products, increase market share, and improve profitability for Quattro Foods.

PROJECT
MANAGEMENT

Table of Contents
INTRODUCTION...........................................................................................................................1
MAIN BODY...................................................................................................................................1
Project context.............................................................................................................................1
Rationale ....................................................................................................................................2
Pestle analysis.............................................................................................................................3
Work breakdown structure..........................................................................................................4
Gantt chart ..................................................................................................................................5
.....................................................................................................................................................9
Risk analysis................................................................................................................................9
Responsibility, Accountability, Consulted and Informed (RACI) Matrix................................14
Stakeholder management strategy.............................................................................................15
CONCLUSION..............................................................................................................................17
REFERENCES..............................................................................................................................18

INTRODUCTION
Project management is an effective practice of initiating, formulating, planning, execute,
control and modify the plan to achieve goals and objectives of the company in an effective and
efficient manner. This is an effective measure to achieve goals on time and deliver information
with clear analysis of activities (Joslin and Müller, 2015). New product will be developed and it
involves proper research, manufacturing and marketing of new canned products by effectively
developing new range of premium soups. This will help in effective application of knowledge,
skills and techniques which aids to meet the project requirement effectively and efficiently on a
timely manner. This study will include strategy to launch new product into the market using
PESTLE analysis. It will also highlight, human resource management in the organization with
work breakdown structure (WBS). It also includes, stakeholders planning and effective tools for
risk management which leads to higher productivity. The project management will help in
accessing quality, standards, success and failure of the plan. Furthermore, present report will
cover stakeholder analysis, management activities and practices by applying AGILE and
PRINCE 2 activities. It will also highlight and analyse future of project management and how it
will lead to sustainable growth and development of the business.
Quattro foods is a bespoke manufacturing company who provide high quality food
products to the customers ranging from various products. It mainly deals in wholesale, catering,
retail and food services.
MAIN BODY
Project context
The main scope of this project is it helps in developing new product range which is
beneficial for the development of wide range of products. It helps in developing wide range of
canned soups which will attract large number of customers.
Broccoli and Cheddar soup is healthy and wholesome range of soup which is provided in
Quattro foods company. It is filled with lots of nutrients and key ingredients are broccoli and
cheddar cheese. It is delicious, healthy and mouthwatering. Other flavor planned to be
developed by Quattro foods company is Mexican Soup which is outrageously delicious and
includes kidney beans, chickpeas and vegetables for more healthy sop which rejuvenate the
individual experience and is loaded with lots pf proteins. Another range of soup developed by
Quattro foods company will be Radish Soup with Tofu Miso Cream which includes radishes,
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celery, spring onion, vegetable stock with packaged luscious cream made of honey, orange juice
and tofu.
The key scope of developing this project is that it new range of canned soups will help
Quattro foods company in developing the new range of soups which helps in attracting wide
range of products by effectively delivering high quality products to the customers at economical
price. Developing wide range of soups which are healthy and tasty helps in effectively attracting
large range of customers by delivering canned soup through retail store, wholesale, shops and
online delivery. This helps in higher market share and higher customer base. This product
development will lead to higher profitability for the company by delivering wide range of soup
to the end customers effectively and efficiently. The main scope of developing new products
helps in Quattro food company in effectively diversifying the range of soups by manufacturing
new flavours which are tasty and healthy (Gray And et.al., 2008).
Rationale
The main reason behind choosing this range of soup helps in effectively evaluating,
expanding and diversifying the current range of products by improving the quality and services
of the product for higher market share and profitability of the business. This study is conducted
because it helps in delivering new range of soups and it helps in identifying the behaviours and
preference of the customers. This research will help in identifying the market and also analyses
the competitors that are offering same range of products. This study will also help in effectively
diversifying the products which are already their in the market for higher market share and
maintaining a competitive advantage. This study will help in analysing the prices offered by the
competitors. This helps in analysing the major advantage and set prices accordingly. It will help
in analysing the market trends, taste and preference where they can attract large customers who
are willing to buy their products at an economical price.
Reason behind selecting this products is to gain insight of the current market where the
product is going to be launched and what ingredients will be required to manufacture particular
product. This study will effectively evaluate the cost and budget to manufacture particular range
of soup products. It also helps in evaluating the resources which are used to produce new range
of products in a cost efficient manner and achieve economies of scale (Kerzner and Kerzner,
2017). This study will effectively evaluate the tools, human resource, financial resource and
natural resource used to manufacture the products by using the best ingredients for highest
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quality of goods. The main reason behind choosing this product is that it helps in delivering
varied range of soups to the end customers which leads to higher operational standards and long
term sustainable growth and development of the business which eventually helps in achieving
organizational goals and objectives.
Project Management techniques
It helps in defining the work allocation, structure and proper distribution of resources
which helps in carrying out the project with utmost accuracy and efficiency. There are various
project management techniques which includes Agile, Waterfall, Hybrid, PRISM, Critical path
method, Critical chain project management, Prince 2, integrated project management, etc.
Pestle analysis
PESTLE analysis helps in effectively identifying various external factors which influence
the working of the Quattro food manufacturing company. Political: Political factors like change in government policies, rules and regulations
which are imposed by various regulatory bodies. Free trade agreement and low labour
standards helps Quattro food manufacturing company in smooth functioning of the
business. Proper labelling like use of ingredients, veg, non- veg, precautions and allergic
note must be mentioned on the canned soup. Change in health policies, import and export
cost affect the food manufacturing company. Change in various government laws affect
the functioning of the company. Economic: Economic factors like increase in inflation rate, currency exchange rate,
economic growth rate, unemployment rate, disposable income of consumers and
manufacturers, interest rate, taxation, financing capabilities, etc. High economic stability
an employment rate helps food manufacturing company to develop wide range of
products which leads to higher productivity and reach wide market share for more
competitive advantage. Rise in labour cost may lead to higher supply cost and selling
price (PEST Analysis Example for the Food Industry, 2017). Higher employment rate
and effective economic condition results in higher sustainable growth of business. Social: Social factors like population growth rate, age distribution, safety emphasis,
health consciousness, lifestyle attitude, cultural barriers, cultural trends, customer buying
trends and organizational image. Food manufacturing company put more emphasis on
healthy lifestyle, increase cultures and social trends, preference with varied cultural
3

diversity (Hillson, 2017). Increase in healthy lifestyle helps Quattro food manufacturing
company in attracting large number of customers of all demographics, culture and beliefs.
Customers preference towards clean and healthy food helps food manufacturing company
in introducing new product range in soup which are healthy and low in calorie. Company
should focus on adapting to various cultural trends which in turn results in reaching large
number of customers across the globe. Technological: Technological factors includes level of innovation, change in technology,
research and development activity, technological awareness, technology maturity,
distribution of goods and services, increased training and copyright infringements.
Technology is changing at a faster pace and are becoming obsolete very quickly.
Integration and adoption of new and advanced technology helps in higher operational
efficiency, performance and productivity of the business. This leads to lower operational
cost ad helps in achieving goals at lower cost. It helps in delivering high quality goods to
the customers by effectively adapting to newer and innovative technology. Online
delivery of goods helps food manufacturing company to cater large number of audience
which leads to higher profit margins. Environmental: Environmental factors like environmental legislations, decline in
availability of resources, increase in pollution and green house gas. Quattro food
manufacturing company must focus to protect the environment by optimally utilizing the
resources which leads to higher profit margins and higher sustainable growth of the
business (Meredith and Mantel Jr 2011).
 Legal: Legal factors like health and safety laws, food quality standards, nutrition
standards and various other food regulations. Adherence and compliance with packaging
laws, distribution laws, waste management laws, marketing regulations and sales
regulations helps in smooth functioning of food manufacturing company which leads to
higher profitable margins and growth. They must also maintain hygiene while
manufacturing such products and maintain quality for long term sustainable growth of the
business. Mentioning allergy notice and giving proper guidelines about the ingredients
helps in easy access to the information and maintaining customer rights (Haimes, 2015).
The company should focus on complying with infringement laws, environment laws,
copyright laws, etc. for smooth functioning of business.
4

Work breakdown structure
Work breakdown structure is an effective process or framework which helps in analysing
and organizing each factors effectively which are to be carried out while conducting the project
management. Work breakdown structure is a useful toll which helps in estimating the time and
defining the cost for a particular schedule and helps in achieving particular goals and objectives
(What Is a Work Breakdown Structure?, 2019). It helps in breaking down the project into small
components which helps in effectively managing and organizing the work into manageable
section in order to attain desired results and outcomes.
Gantt chart
Task Mode Task Name Duration Start Finish Predecessors Cost
Auto
Schedule
d
Initiation 25 days Wed
7/24/19
Tue
8/27/19 $45,000.00
Auto Idea generation 7 days Wed Thu 8/1/19 $10,000.00
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Schedule
d 7/24/19
Auto
Schedule
d
Micro and macro
environmental
analysis
8 days Fri 8/2/19 Tue
8/13/19 2 $15,000.00
Auto
Schedule
d
Evaluation of ideas 10 days Wed
8/14/19
Tue
8/27/19 2,3 $20,000.00
Auto
Schedule
d
Planning 36 days Wed
8/28/19
Wed
10/16/19 $204,000.00
Auto
Schedule
d
Designing of
product 15 days Wed
8/28/19
Tue
9/17/19 4 $30,000.00
Auto
Schedule
d
Fulfilment of legal
formalities 9 days Wed
9/18/19
Mon
9/30/19 3,6 $22,000.00
Auto
Schedule
d
Selection of
promotional tools 6 days Wed
9/18/19
Wed
9/25/19 4,6 $7,000.00
Auto
Schedule
d
Selection of target
group 5 days Wed
8/28/19 Tue 9/3/19 4 $5,000.00
Auto
Schedule
d
Assessing financial
feasibility 12 days Tue
10/1/19
Wed
10/16/19 6,7 $140,000.00
Auto
Schedule
d
Execution 20 days Thu
10/17/19
Wed
11/13/19 $68,000.00
Auto
Schedule
d
Developing
strategies pertaining
to distribution and
packaging
5 days Thu
10/17/19
Wed
10/23/19 8,9,10 $8,000.00
Auto
Schedule
d
Commercializing
product 15 days Thu
10/24/19
Wed
11/13/19 6,9,12 $60,000.00
Auto
Schedule
d
Control 11 days Thu
11/14/19
Thu
11/28/19 $24,000.00
Auto
Schedule
d
Taking reviews
from selected group
after launching
6 days Thu
11/14/19
Thu
11/21/19
13 $10,000.00
6

product
Auto
Schedule
d
Evaluating product
success in against to
competitors
5 days Fri
11/22/19
Thu
11/28/19 15 $14,000.00
Auto
Schedule
d
Closure 12 days Fri
11/22/19
Mon
12/9/19 $9,000.00
Auto
Schedule
d
Doing variations in
product 6 days Fri
11/22/19
Fri
11/29/19 15 $5,000.00
Auto
Schedule
d
Modifying prices as
per the feedback give
n by customers
7 days Fri
11/29/19
Mon
12/9/19 15,16 $4,000.
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Gantt chart: It is an effective measure which helps in planning and scheduling the task and
activities of project management to achieve the end results effectively and efficiently. It is
essential to manage the dependencies of various task and also helps in effectively planning,
coordinating and tracking specific task in project management (The Importance of the Gantt
Chart and the Critical Path for Project Management, 2015).
Critical path: It is an important process which helps in reaching the goal and objectives in order
to meet the final task before deadline with higher efficiency. Critical path highlights core actions
which are to be considered for final completion of the project management.
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Critical path
path 1: 2 + 3 +4 + 6+ 7+10+12+13+15+16+19
Path 2: 2 +4 + 6+ 7+10+12+13+15+16+19
Path 3: 2+ 6+ 7+10+12+13+15+16+19
Path 4: 2 + 3 +6+12+13+15+16+19
Path 5: 2 + 3 +6+12+13+15+19
Risk analysis
It is an effective process of identifying and analysing the various risk factors which can
adversely affect the operational efficiency of the project. This matrix is useful in finding
effective solution to the problem in order to mitigate the risk.
Risk
descriptio
n
Likelih
ood
Impac
t
Severit
y
Responsibil
ities
Mitigation
action
Contingent
action
Progres
s on
action
Ineffective
coordinatio
n between
team
members
Mediu
m
High Mediu
m
Project
management
team and
project
leader.
Proper
coordinatio
n between
each
members
of the team
helps in
By using
effective
communicat
ion tools
and
assigning
task with
Up-to
20 days.
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effectively
managing
task by
assigning
responsibil
ities and
roles for
effective
coordinatio
n and
communic
ation.
clear set of
guidelines
to each
members
(Beringer,
Jonas and
Kock,
2013).
Technologi
cal risk
Mediu
m
High High Technical
support
team and
project
manager
An
effective
technical
support
team helps
in
mitigating
such risk
by taking
necessary
action
thereto
(Kliem,
and Ludin,
2019).
Effective
use of
advanced
technology
helps in
easy
manufacturi
ng and
delivery of
goods and
services in a
timely
manner.
15 days
Lack of
financial
resources
Mediu
m
High High Finance
manager and
Project
manager.
To
effectively
carry out
the project
Effectively
utilizing the
financial
resource and
5 days
10