Project Management Plan for New Staff Recruitment at Local Center

This project management assignment outlines a comprehensive plan for implementing a new staff recruitment and selection procedure within a local mail distribution center. The project aims to complete the process within three months, detailed through a Gantt chart illustrating four key phases: project feasibility analysis, project planning, execution (including advertising, application screening, candidate ranking, and recruitment), and final review and stakeholder sign-off. The assignment includes a Work Breakdown Structure (WBS) to organize project tasks and deliverables, along with a clear definition of roles and responsibilities for each project team member, such as the project manager, project planner, financial manager, HR manager, and the recruitment team. The document emphasizes the importance of effective planning, collaboration, and communication within the project team to ensure successful project completion, referencing relevant project management literature.

Running head: PROJECT MANAGEMENT
Project management
Name of the Student
Name of the University
Author’s Note

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Table of Contents
1. Project plan..................................................................................................................................2
1.1 Goal of the project.................................................................................................................2
1.2 Timeline of the project...........................................................................................................2
1.3 Work breakdown structure....................................................................................................3
1.4 Roles and responsibilities of the project team.......................................................................4
Bibliography....................................................................................................................................7

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1. Project plan
1.1 Goal of the project
The goal of the organization is to develop a new staff recruitment as well as selection
procedure within the local mail distribution centre.
1.2 Timeline of the project
The selection and recruitment procedure will be successfully completed within 3 months
of time which is further showcased with the help of below table:
Figure 1: Gantt chart
(Source: Created by Author)

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The project timeline that is provided above showcase that the work that is associated with
recruitment and selection procedure gets completed in four different steps. In the first step,
proper business case for the project is prepared and the feasibility report is developed for
analyzing the project feasibility (Hirman et al. 2019). In the second phase, project plan, resource
plan as well as the financial plan for the project is prepared so that the organization can move
effectively for executing the project. In the execution phase, advertisement about job is done and
then application from the applicants are received. After then the unqualified applicants are
weeded out. Moreover, the recruitment team rate and provides ranking to each of the candidate
and as per the rating, recruitment is mainly done. In the last phase, the entire project is reviewed
and sign off from the stakeholders are collected (Martens and Carvalho 2017). Furthermore,
proper documentation is prepared that further includes important project details and after then
the resources are released. Formally, the resources that are released from the project include the
suppliers, contractors, team members as well as other partners.
1.3 Work breakdown structure
The WBS approach generally helps in catering both the mindsets within all the project
planning process as well as development phase. As it is one of the important forms of planning it
helps in communicating the work of the project with all the assigned members of the team. In
addition to this, the WBS helps in estimating staffs, needed resources as well as time that is
mainly needed for completing the work quite successfully (Kerzner 2019). As the WBS within
the project helps in reflecting smaller pieces of the project work as well as deliverables therefore
cost estimation is generally done at each of the work package level.

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Figure 2: Work breakdown structure
(Source: Created by Author)
1.4 Roles and responsibilities of the project team
Successful project is mainly due to the result of the successful planning and collaboration
of project team members. In order to move the project effectively and for managing each of the
project stakeholder, it is necessary to reflect the roles and responsibilities of each of the project
team.
Stakeholders Responsibilities of project team
Project manager The project managers are the people who have excellent
entrepreneurial mindset and they helps in proper activity
and resource planning, proper organizing as well as
motivating the team of the project and additionally helps
in controlling the time management (Hirman et al.

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2019). In addition to this, the project manager utilizes
proper software for allowing the project managers for
properly producing different types of reports that
generally keeps the entire project on track.
Project Planner They are quite responsible of planning as well as
schedule the workloads of the project. In addition to
this, they gather as well as analyzes proper information
for preparing the status report of the project (Badewi
2016). If any type of problem generally arises then the
project planners get interceded for setting the conflicts
that mainly occurs within the co-workers and helps in
making adjustment within the entire schedule of the
project.
Financial manager The financial manager generally distributes different
financial resources of the company and are very much
responsible for undertaking budget planning. In addition
to this, they generally support the executive team of the
project by offering proper financial advice which will
allow them to make proper business-related decisions
within the company (Martens and Carvalho 2017).
Hr manager The human resource manager generally helps in
planning, directing as well as coordinating different
administrative functions within the organization. They

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further help in recruiting, interviewing as well as
undertaking new staffs. In addition to this, they
generally consult top executives on proper strategic
planning and generally serve as proper link between the
employees as well as the organization of the
management (Kerzner 2019).
Recruitment team The recruitment team generally helps in juggling a
number of roles including advertisement, undertaking
interviews as well as communications. In addition to
this, the recruitment team prepares questions for
interviewing the staff who will mainly be selected.

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Bibliography
Badewi, A., 2016. The impact of project management (PM) and benefits management (BM)
practices on project success: Towards developing a project benefits governance
framework. International Journal of Project Management, 34(4), pp.761-778.
Hirman, M., Benesova, A., Steiner, F. and Tupa, J., 2019. Project Management during the
Industry 4.0 Implementation with Risk Factor Analysis. Procedia Manufacturing, 38, pp.1181-
1188.
Kerzner, H., 2017. Project management: a systems approach to planning, scheduling, and
controlling. John Wiley & Sons.
Kerzner, H., 2019. Using the project management maturity model: strategic planning for project
management. John Wiley & Sons.
Kerzner, H., 2017. Project management metrics, KPIs, and dashboards: a guide to measuring
and monitoring project performance. John Wiley & Sons.
Martens, M.L. and Carvalho, M.M., 2017. Key factors of sustainability in project management
context: A survey exploring the project managers' perspective. International Journal of Project
Management, 35(6), pp.1084-1102.