Project Report on MIS Software Installation

This project report outlines the phases of the project life cycle for installing a new Management Information System (MIS) software in a restaurant. It includes a detailed analysis of tasks, a RACI table, potential risks, and a probability/impact matrix for risk assessment. The report emphasizes the importa...Read More

PROJECT REPORT

Table of Contents
INTRODUCTION...........................................................................................................................1
TASK 1............................................................................................................................................1
Phases of project life cycle..........................................................................................................1
RACI table..................................................................................................................................2
Potential risks..............................................................................................................................3
Probability/ Impact Matrix for 6 potential risks..........................................................................3
CONCLUSION................................................................................................................................4
REFERENCES................................................................................................................................5

INTRODUCTION
The projects are made by the companies so as to outline the blueprint of various tasks and
activities that will be undertaken for accomplishing the project. As per this, the project report
makes an attempt to breakdown a number of activities into small units that are allocated to
different persons as per their skills and efficiency (Lushey and Munro, 2015). The present report
has focussed on a plan of installing a new MIS software in the restaurant according to which a
project plan has been formulated. The report will discuss about the risks that can be faced under
the project.
TASK 1
Phases of project life cycle
The life cycle of a project goes on through certain phases according to which there are
several steps that has to be included stepwise. These phases of a project are as follows:
Initiation: The initiation phase of a project is related with the starting up of plan. As per this, the
major objective of the project plan is identified and a feasibility study is undertaken. This study
helps in analysing that each activity and task is aligned with pre determined objective of the
project. After this study, if approval is made, project manager is appointed (Kerzner, 2013). The
major objective in present plan is to install a new MIS software for the Green computing
company. As per this, feasible study has been done to confirm about required resources, funds
etc. thus, an approval has been attained from senior officials and project manager has been
appointed.
Planning phase: At this phase, the project manager will plan the whole project. Therefore, a
sketch will be made the will outline different tasks, persons who will be executing it,
dependencies and time schedules for each activity.
 Costing: The planning process includes the determination of funds that will be required
for accomplishing the project.
 Scheduling: The scheduling of a plan refers to allotment of time that is made for each
activity that are supposed to be undertaken within a project.
 Controlling: The controlling is an important task that is done for monitoring the progress
of project so that a review can be made at each stage and corrections can be made if
necessary (Rosenau and Githens, 2011).
1

Implementation phase: The next step is to put the entire plan into motion by performing each
activity and task. The project manager will observe the work of team members closely so that
the evaluation can be done and required corrections can be done at initial stages. Thus, it will
help in executing the project as per the set cost, time and control plan.
Closure phase: The final stage of the project is related with its successful closure where the the
project is handed over to the client and the contract is terminated. The evaluation of project is
done so that confirmation of project as per the requirement can be checked. If there is any lack.,
it can be resent to the project manager for making corrections (Shen and et.al., 2010).
The present project plan for installing a new MIS software in company is as follows:
Task Name Duration Start Finish Predecessors
Installation of a new MIS software 75 days Mon 2/13/17 Thu 2/1/18
Initiation 10 days Mon 2/13/17 Fri 3/10/17
Collecting information 3 days Mon 2/13/17 Mon 2/27/17 1
Developing requirement of clients 4 days Tue 2/28/17 Fri 3/3/17 2
Getting approval from customer 3 days Mon 3/6/17 Fri 3/10/17 3
Planning 20 days Mon 3/13/17 Fri 5/19/17
Creating designs 8days Mon 3/13/17 Tue 3/21/17 4
Determining budget 4 days Wed 3/22/17 Wed 3/29/17 5
Making review of plan 4 days Thu 3/30/17 Tue 4/11/17 6
To get approval of final plan 4 days Thu 4/20/17 Fri 4/28/17 8
Implementation plan 30 days Fri 6/30/17 Mon
11/13/17
Designing software 10 days Fri 6/30/17 Wed 7/26/17 11
Reviewing and testing 10 days Thu 7/27/17 Mon 8/14/17 12
Getting approval 5 days Tue 8/15/17 Thu 8/31/17 13
Finalization 5 days Fri 9/1/17 Tue 9/19/17 14
Project closure 15 days Fri 1/12/18 Thu 2/1/18
Developing report 5 days Fri 1/12/18 Thu 1/18/18 15
2

Post project review 3 days Fri 1/19/18 Tue 1/23/18 16
Terminating contracts 3 days Wed 1/24/18 Fri 1/26/18 17,18
Handing over 2 days Wed 1/31/18 Thu 2/1/18 19
RACI table
R: Responsible
A: Approver
C: Contributor
I: Informed
Human resources Role Sourcing RACI analysis
Project manager Leading the entire
team and project
Through contract R
Project board Taking decisions to
keep the project in
motion
Contract basis C
Technical manager To make works related
to installation of
software
Contract basis C
Committee members Developing budgets
and similar tasks
Head of the company A
Developers To develop the
proposed project
Contract basis I
Potential risks
1. Loss of business: There are chances that while installing a new software, the entire IT
system of company is shut down that may result into loss of income.
2. Incompatibility: If the software is not chosen carefully, there can be issues related to
incompatibility of software as per the requirements.
3

3. Virus attack: As per the installation of new software, there are large possibilities of
having a virus attack.
4. Stability: There are chances of cause system freezing, crashing and lagging.
5. Less familiarity: The new system may not prove to be of user friendly. As a result, there
can be chances of facing issues (Wiek and Lang, 2016). Yet it may be perceived as
positive as it will give opportunity to learn about new techniques.
6. Loss of existing features: The new system may not have some existing features that pose
difficulty in using the new system.
Probability/ Impact Matrix for 6 potential risks
Impact
Probability
Low Medium High
High 1
Medium 2 4 3
Low 5 6
CONCLUSION
The above report has been made on the project that has been undertaken for installing
new software in the business. As per this, entire plan has been made and a study has been
conducted so as to give better output. Various types of assessment and analysis has been
conducted to have a proper knowledge of the plan.
4

REFERENCES
Journals and Books
Kerzner, H., 2013. Project management: a systems approach to planning, scheduling, and
controlling. John Wiley & Sons.
Lushey, C. J. and Munro, E. R., 2015. Participatory peer research methodology: An effective
method for obtaining young people’s perspectives on transitions from care to adulthood?.
Qualitative Social Work, 14(4), pp.522-537.
Rosenau, M.D. and Githens, G.D., 2011. Successful project management: a step-by-step
approach with practical examples. John Wiley & Sons.
Shen, L.Y. and et.al., 2010. Project feasibility study: the key to successful implementation of
sustainable and socially responsible construction management practice. Journal of Cleaner
Production. 18(3), pp.254-259.
Wiek, A. and Lang, D.J., 2016. Transformational sustainability research methodology. In
Sustainability Science (pp. 31-41). Springer Netherlands.
Online