Project Management Report: BM522, Bucks Student Union Music Festival

This report provides a comprehensive analysis of project management principles applied to the Bucks Student Union Music Festival. It begins with an executive summary and introduction, setting the stage for the project. The report then delves into various project management methodologies, including Waterfall, Prince2, and Scrum, critically analyzing their suitability for the festival. A network diagram is presented to illustrate the interdependencies of project activities, facilitating effective scheduling and resource allocation. Stakeholder analysis identifies key individuals and groups, assessing their interests and influence. The report also examines potential risk factors, such as cost, time, and resource constraints, proposing mitigation strategies. The conclusion summarizes the findings and emphasizes the importance of project management in ensuring the festival's success. The report offers a detailed overview of the planning and execution of a music festival project, demonstrating the practical application of project management tools and techniques.

Project Management

Contents
EXECUTIVE SUMMARY.............................................................................................................3
TASK 1............................................................................................................................................4
Project method methodology..................................................................................................4
TASK 2............................................................................................................................................5
Network diagram....................................................................................................................5
TASK 3............................................................................................................................................9
Analysis of stakeholder..........................................................................................................9
TASK 4..........................................................................................................................................11
Analyse of risk factors..........................................................................................................11
CONCLUSION..............................................................................................................................12
REFERENCES..............................................................................................................................13
EXECUTIVE SUMMARY
Project management plays an important role for making an event successful through
arranging all resources and dividing each activity in effective manner. Prince2, Scrum etc. are
some project methodology which aids to enhance productivity of event. Network diagram is also
included in this report which inter-relate each activity and decide to complete those which are at
priority. Further, it is also recommend that event team should include stakeholders to analyse

interest of each person as per their power. Risk analysis and its task recommend for completing
work to overcome from cost, time, resources risk and many more. So all event activities not face
challenge at time of performance.

INTRODUCTION
The term project management refers to formulate and manage different projects that are
completed to gain effective and desired outcomes by completing them in decided time period.
Management of resources, time allocation of activities, collect of right information etc. are key
aspects for project management that leads to accomplish better results and it is useful for
completing all activities in an organised manner. Moreover it is complex to manage task and
objectives of projects as it required certain skill for handling projects in effective manner (Pinto,
2013). Moreover, this report highlights on project that is undertaken by team of college for
organise music festival. Team members require to make several arrangement that start with
arrangement of funds, planning of fests and arrange them as per their time start and end period.
In last, report and project is develop for align of different activities that is managed in festivals.
TASK 1
Project method methodology
Waterfall- This refers to an effective technique which includes different perspective such as
to divide project into different aspects in downward form, in this each phase is completed to
move it towards next one. Along with this waterfall method is used to save cost and time for
project.
Advantages- With implement of waterfall method it is analysed management or team members
are able to provide right guidance and communication system for providing right guidance to all
individuals.
Dis-advantage- The complex rigid structure are developed by management that generates
complexity for making changes in organisational work.
Prince2- With this method of project management all methods are used for deliver all size
and complexity of project. Along with this major aim for this relates with dividing projects into
manageable ways and controllable stages (Kerzner, 2017). Prince2 method is most useful and
common among all platforms and countries because training is available for all aspects.
Advantage- This method completes its work by developing own framework due to which
completion of project is complex work but this methods product quality is managed by
organisation in effective manner.

Dis-advantage- Prince2 is not beneficial for completing small projects as there are regular
modifications required in events.
Scrum- This refers to another method by which all phase of project are managed by
dividing objectives into smaller components and segments. Along with this various batch are
also generated that is created as per basis of feedback and help to minimise risk aspect. The main
objective for scrum is to satisfy needs and wants of customers in proper manner by dividing and
cutting cost to gain quick and positive results from operations (Mir and Pinnington, 2014).
Advantage- The method of scrum refers to complete all task and objectives in minimum time
period and it also beneficial for enhancing morale of employees through offering them profits.
Dis-advantage- Scrum method is only implemented by management with involve of
professional individuals that helps to consume specialized skills under project aspects. It also
increase time period for completing activities.
TASK 2
Network diagram
Network diagram is used by management for completing the project with in a graphical
manner. In this all activities are graphed within systematic manner that is used to complete
project. Moreover, all activities are inter-linked through arrows and nodes that demonstrate
which resources and activities are required after completion of preceding phase. Network
diagram demonstrate that time taken by each activity so it is easy for manager to calculate
overall time for completion of project. Thus, it is easy to find short and effective path to finish
project task (Meredith, Mantel and Shafer, 2017).
Network diagram in context of completing Bucks Student’s Union Music Festival is as follow:

TASK 3
Analysis of stakeholder
Stakeholder play an important role for each organisation and it leads management to
perform its functions and operations with in organised manner. Customers, employees, supplier,
investor and director are some key persons who perform the key role of stakeholder for a
business. Along with this each stakeholder directly or indirectly impact on operations and
working of business. In context of music festival some stakeholders are as follow:
 Collage authority- It is an internal stakeholder analysis They are first department who
are responsible for performing all work and operations within collage premises
(Andersson, Getz and Mykletun, 2014). All rules, regulation and strategy are decided by
authority for making an event successful.
 Students and participants- Students who are pursuing their studies within college also
play an important role as their discipline and participants make an event more successful.
 Teachers- This individuals provide and share their knowledge with individuals for make
them capable to utilise skills and knowledge in proper manner. In context of music

festival teacher motivate team members to deal with all situation for making an event
successful.
 Investor or trustee- Investor or trustee are those persons who put their stake in college
and they are responsible for formulating budget and providing funds to management.
Whether, it is beneficial for develop of infrastructure or to organise an event in collage.
 Public relations- They are most important individuals as public relations are important
individuals who leads to make an event successful. Moreover, these persons are external
holder who manage the projects.
All the above mention individuals are essential stakeholder within a collage under and they are
directly relates with operations, activities and performance of collage (Rasnacis and Berzisa,
2017). This project is divide among different activities to organise all of them in proper manner.
Like, investor analyse amount which is required for making an event successful. Similarly,
students lead management to organise those activities which are entertaining and also enhance
knowledge of individuals such as to analyse scope in music industry. Along with these
stakeholders has their own responsibility and role in making an event more successful.
Therefore, stakeholder matrix that differentiate stakeholders on basis of interest and power is
mention as follow:
High power, less interested people- these are the individuals who have the ability to impact the
exercises which are occurring into the task. These individuals additionally are especially
intrigued by the work or occasions which are occurring in the performances. In this class, school
dignitary can included on the grounds that he runs the school and as a senior member he has the
ability to take any choice or to run any extend. They are keen on each movement or occasion
which has sorted out into the school.
Low power, high interested people- In this the partner practices the high force yet they are
extremely less intrigued about the exercises, occasions or celebrations that are occurring into
school (Chung and Crawford, 2016). Trustees come in such class as they are the individuals
whose job is to give assets to school.
Low power, high interested people- These are the individuals who practice extremely low force
yet are particularly intrigued into the exercises, occasions and celebrations which are arranging
into the school. Understudies come into this classification as they as the individuals who are

profoundly excited about the performance however have exceptionally low control over the
exercises.
Low power, less interested people- these individuals are the ones who couldn't care less about
celebration and furthermore practice low force in the occasion. Educators may come into this
class as they are less intrigued into the occasion and furthermore they don't have any control over
it.
TASK 4
Analyse of risk factors
This is essential for individual and team members to analyse all risk aspects that impacts
on music festival. In context of this project key risk aspects which is monitored are cost, time,
resource, schedule and location.
Risk Effect Action to improve Authority
Cost Lack of funds for
music festivals
generates loss of
event. Moreover, at
last movement artist
also cancel their plans
due to non-payment
activities.
With planned budget
it is easy to raise
funds with help of
trustee through
providing essential
information before
happening of event.
Finance department is
responsible for
handling all project.
Time It is most important
aspects because delay
in program show
inefficiency of
management (Chofreh
and et. al., 2015).
Gantt chart tool is
used which aids to
divide all activities in
proper manner by
allocating time.
Management and
team members
involved in event are
authorise to make
right plan.
Resource This is mandatory that
all required resources
are arranged in right
manner to reduce risk
With prepare of
alternative plans and
arrangement of basic
resource risk aspects
Collage authorities are
responsible to provide
essential resources.

aspects in
organisation.
is easy to overcome.
Schedule All activities must be
scheduled in right
manner so event is
finished with
successful results.
Team member
provides and allocate
time for each activity
due to which there is
no delay in programs.
Organiser are
responsible and
authorise for
successful event.
Location This is most important
aspects so college
decide to organise
event in ground
premises.
Central location and
open theatre is
selected for gathering
large crowd place.
College authorities
and event members
both are responsible
for make an event.
CONCLUSION
With analysis of above report it is concluded that project management perform an
essential role in organisation. Therefore, management focuses on all phases of project
management specifically those which are required for making music festival event more
successful. The main role of project team is to arrange all resources that is required to complete
project by dividing all activities and present them in form of network diagram. In last, risk
analysis aspects and methods to deal with them are included in report.

REFERENCES
Books and Journals
Andersson, T.D., Getz, D. and Mykletun, R.J. eds., 2014. Festival and event management in
Nordic countries. Routledge.
Biloshchytskyi, A and et. al., 2018, February. Infocommunication system of scientific activity
management on the basis of project-vector methodology. In 2018 14th International
Conference on Advanced Trends in Radioelecrtronics, Telecommunications and
Computer Engineering (TCSET) (pp. 200-203). IEEE.
Chofreh, A.G and et. al., 2015. A review on sustainability transformation roadmaps using project
management methodology. Advanced Science Letters, 21(2), pp.133-136.
Chung, K.S.K. and Crawford, L., 2016. The role of social networks theory and methodology for
project stakeholder management. Procedia-Social and Behavioral Sciences, 226,
pp.372-380.
Kerzner, H., 2017. Project management: a systems approach to planning, scheduling, and
controlling. John Wiley & Sons.
Meredith, J. R., Mantel Jr, S. J. and Shafer, S. M., 2017. Project management: a managerial
approach. John Wiley & Sons.
Mir, F. A. and Pinnington, A. H., 2014. Exploring the value of project management: linking
project management performance and project success. International journal of project
management. 32(2). pp.202-217.
Pinto, J. K., 2013. Project management: achieving competitive advantage (No. s 57). Upper
Saddle River, NJ: Pearson
Rasnacis, A. and Berzisa, S., 2017. Method for adaptation and implementation of agile project
management methodology. Procedia Computer Science, 104, pp.43-50.
Online
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https://www.pmi.org/about/learn-about-pmi/what-is-project-management>
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