Project Management Report: Online Stud Management System

This project report details the development of an online stud management system, outlining measurable organizational goals, scope management plans, and work breakdown structures. The report includes project milestones, activities, resource allocation, time estimations, and a detailed budget analysis. It also addresses project risk analysis, including potential threats and mitigation strategies, alongside a quality management plan to ensure successful project delivery. The document provides a comprehensive overview of the project's lifecycle, from initiation to closure, including an annotated bibliography and project evaluation methodologies. This student assignment, available on Desklib, offers a practical application of project management principles.

Running head: PROJECT MANAGEMENT
Project: Online Stud management system
Name of the Student
Name of the University
Author’s Note

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PROJECT MANAGEMENT
Table of Contents
Overview....................................................................................................................................3
Part 1: Measurable organizational goal......................................................................................3
1.1 MOV summarization........................................................................................................3
Part 2: Scope management plan.................................................................................................5
2.1. Scope...............................................................................................................................5
2.2 Assumptions.....................................................................................................................5
2.3 Constraints........................................................................................................................6
2.4 Scope management plan...................................................................................................6
2.5 Resources.........................................................................................................................6
Part 3: Schedule and Work Breakdown Structure......................................................................8
3.1 Project Milestones............................................................................................................8
3.2 Project activities...............................................................................................................9
3.3 Project resources............................................................................................................10
3.4 Time estimation..............................................................................................................11
3.5 Project budget.................................................................................................................12
3.6 Time phase budget.........................................................................................................13
Part 4: Project risk analysis and plan.......................................................................................14
4.1 Assumption....................................................................................................................14
4.2 Project risks and management strategy..........................................................................14
Part 5: Quality management plan.............................................................................................17
5.1 Statement on project quality...........................................................................................17

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6. Closure and Evaluation........................................................................................................18
6.1 Annotated bibliography..................................................................................................18
6.2 Developing closure checklist.........................................................................................18
6.3 Develop project evaluation............................................................................................19
Bibliography.............................................................................................................................20
Appendices...............................................................................................................................22
Appendix 1: Annotated Bibliography..................................................................................22

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Overview
The report is concerned with the details of the Online Stud management system. The
Detailed analysis and the measurable goals of the organization is provided in this report. The
schedule and budget is also provided in this report.
Part 1: Measurable organizational goal
1.1 MOV summarization
Rank Factor Description Metrics Measurable
value
Time frame
1 Financial The invested
money on the
project
improves
organizationa
l operational
and
functions.
Profit
calculation
12%
increment
2 month
2 Customer More
number of
customers
will utilize
the online
system and
thus it helps
Feedback 12%
increment
1 months

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in attracting
more number
of customers.
3 Operational The
operations of
the
organization
will be
handled
effectively
due to
development
of online
management
system
Management
plan
7% decrease 2 months
4 Social The system
functions as
well as its
benefits will
be promoted
through
social media
Social sites 13%
increment
2 months
5 Strategy Effective
strategy of
project
Strategic
analysis
matrix
7%
increment
3months

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management
must be used
within the
project.
Part 2: Scope management plan
2.1. Scope
The in scope of the project includes
 Module improvement
 Development of prototype
 Making improvement for the new system
 Determining system requirements
 Development of superior interface
 Development of database
 Development of Book for stallion facility
 Breed registry development
 Development of general ledger and marketing database
 Stallion booking contract management
 Option of tracking costs
 Development of recording procedure
 Facility for reviewing history
 Customized communication option

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2.2 Assumptions
The assumptions that are made in the project are elaborated below:
 It is assumed that the entire management system will be developed in 76 days
 It is expected that the project will be finished within the budget 78,528
 It is assumed that the scope of the project will be following during the progress of
the project
2.3 Constraints
The constraints of the project include:
Time: The entire project needs to be finished with 78 days otherwise the budget of
the project will increase.
Scope: The scope of the project must be followed appropriately during the project
progress.
Budget: The project needs to be finished within 478,528 otherwise financial related
issues will occur within the organization Stud Farm.
2.4 Scope management plan
The scope of the project will be effectively managed by utilizing steps that includes:
Tracking scope creep: The changes that are needed must be effectively managed in
order to avoid scope creep within the project
Changes in project scope: The changes that are required in the project mainly helps
in enhancing project cost and thus in order to avoid any type of financial challenges, it is the
responsibility of the project manager to manage the cost of the project

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Understanding requirements of the project: In order to manage the project scope, it
is quite necessary to know the project requirements effectively.
2.5 Resources
People: The personnel who are involved in the project are listed below:
Resource Name Type Max. Units Std. Rate
Project manager Work 100% $ 35.00/hr.
Project planner Work 100% $ 30.00/hr.
Financial manager Work 100% $ 25.00/hr.
Developer Work 100% $ 30.00/hr.
System engineer Work 100% $ 30.00/hr.
Designer Work 100% $ 30.00/hr.
Tester Work 100% $ 27.00/hr.
System analyst Work 100% $ 37.00/hr.
Database administrator Work 100% $ 30.00/hr.
Human resource manager Work 100% $ 27.00/hr.
Risk analyst Work 100% $ 27.00/hr.
Programmer Work 100% $ 30.00/hr.
System administrator Work 100% $ 30.00/hr.
Software engineer Work 100% $ 31.00/hr.
Sponsor Work 100% $ 0.00/hr.
Technology: The technologies associated with project are listed below:
Hardware Processor, RAM, operating system

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PROJECT MANAGEMENT
Software Reporting tool, task scheduling, system
software
Network Application firewall
Facilities: Proper facility of medication must be present during system development
for the project team members.
Other: The resources that are needed include:
Travel requirements Proper travel facility is provided to the
project stakeholders.
Training requirements Training facility must be provided to the
team members of the project.
Part 3: Schedule and Work Breakdown Structure
3.1 Project Milestones
Task Name Finish
Milestone 1: Completion of project initiation phase Thu 17-05-18
Milestone 2: Completion of project planning phase Wed 06-06-18
Milestone 3: Completion of designing phase Wed 20-06-18
Milestone 4: Completion of development phase Tue 07-08-18
Milestone 5: Completion of testing phase Fri 17-08-18
Milestone 6: Completion of project closure phase Fri 24-08-18

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3.2 Project activities
Figure 1: Project activities
(Source: Created by Author)

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3.3 Project resources
Figure 2: Project resources
(Source: Created by Author)

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3.4 Time estimation
Figure 3: Time estimation
(Source: Created by Author)

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PROJECT MANAGEMENT
3.5 Project budget
Figure 4: Project budget
(Source: Created by Author)

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3.6 Time phase budget
Figure 5: Time-phase budget
(Source: Created by Author)

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Part 4: Project risk analysis and plan
4.1 Assumption
The assumptions that are generally made for the project of online stud management
system are as follows:
 The development of the online management system will be finished within 76 days
 The entire project of online system development will be completed within the budget
of around $78,528
 The project will progress as per the scope that is identified in the initial stage of the
project.
4.2 Project risks and management strategy
Ris
k
ID
Description Probabili
ty
Threa
t
Rate Assigne
d To
Response
strategy
Threat/
Opportunity
1 Budget
shortfall:
The budget
shortage
problem can
occur within
the project
due to
inappropriat
e estimation
of project
Up to
99%
High High Financi
al
manage
r
The
problem
can be
mitigated
by
undertaki
ng
Earned
value
analysis
in the
Threat

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PROJECT MANAGEMENT
budget. project.
2 Schedule
slippage:
The
problem of
schedule
slippage
occur within
the project
due to
inappropriat
e tracking of
project
schedule.
Up to
90%
High High Project
manage
r
The
project
can be
prevented
by
tracking
project
schedule
regularly.
Threat
3 Inexperienc
ed project
manager:
Due to
improper
experience,
the project
manager
faces
difficulty in
managing
Up to
80%
Mediu
m
Mediu
m
Human
resourc
e
manage
r
The
problem
can be
mitigated
by hiring
experienc
ed project
managers
Threat

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PROJECT MANAGEMENT
project.
4 Improper
working of
manageme
nt system:
This can
generally
occur due to
more
utilization
of the online
system by
the
customers.
Up to
75%
Mediu
m
Mediu
m
Technic
al
enginee
r
It can be
mitigated
by
updating
the
system.
Opportunity
5 Improper
manageme
nt: If the
project is
not
managed
properly
then it will
be quite
difficult to
finish the
Up 75% Mediu
m
High Project
manage
r
It can be
prevented
by
regularly
tracking
the
performan
ce of the
project.
Threat

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PROJECT MANAGEMENT
project on
time.
Part 5: Quality management plan
5.1 Statement on project quality
It is identified that the online management system for the organization “Stud Farm” is
mainly implemented for delivering quality based breeding services. The project manager
plays an important role in managing the quality of the project throughout the project lifecycle
by tracking the supplied hardware as well as software and by providing proper training
services to the team members. This not only helps in providing quality-based system but also
helps in finishing the project work within the expected time.
Verification activities
Verification activities When?
Testing the system Testing of the system is generally done after
the implementation of online stud
management system.
Checking for codes of practices After the project is completed then code of
practices are checked for ensuring that proper
code of practices is used.
Document review Proper document review is done in closure
phase for making sure that all the activities of
the project are properly executed.
Validation activities

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Verification activities When?
Internal audits After the completion of system
development, internal audits are undertaken.
External audits on suppliers External audits on suppliers are done after
they deliver the resources for the project.
Analysis and confirmations that control as
well as corrective action are successful
applied
After the implementation phase of the
project it is analyzed and confirmed that
proper control as well as corrective actions
are properly undertaken
6. Closure and Evaluation
6.1 Annotated bibliography
Refer to appendix.
6.2 Developing closure checklist
Activities Status
Has testing been completed? Yes
Have document been approved and
reviewed?
Yes
Requirements Traceability Matrix been
checked?
No
All issues closed Yes
Handover completed? Yes
Training completed? Yes

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6.3 Develop project evaluation
The measurable organizational value of the project can be successfully evaluated
with the help of the steps that are provided below:
 By determining various areas of the project
 By determining the value of the project
 By developing, various project metric
 Setting proper project timeframe

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Bibliography
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model. International Journal of Project Management, 33(8), 1638-1651.
Conforto, E. C., Salum, F., Amaral, D. C., da Silva, S. L., & de Almeida, L. F. M. (2014).
Can agile project management be adopted by industries other than software
development?. Project Management Journal, 45(3), 21-34.
Fleming, Q. W., & Koppelman, J. M. (2016, December). Earned value project management.
Project Management Institute.
Heldman, K. (2018). PMP: project management professional exam study guide. John Wiley
& Sons.
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291-298.
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