PPMP20013 CQU Project Portfolio: Requirements and Change Processes

This portfolio delves into the critical aspects of project management, specifically focusing on managing project requirements and change processes. It draws upon readings from Smith Chapters 8, 9, & 10, the QLD Dept. Transport and Main Roads Project cost estimating manual, and AS 4915-2002 Project management General conditions. The portfolio emphasizes the importance of planning, resource management, budgeting, and change control within projects, highlighting techniques like Earned Value Analysis and precedence diagrams. It also discusses the significance of effective communication, risk management, and the use of change requests for managing modifications. References to various articles underscore the role of contract management and strategic networks in public procurement, showcasing a comprehensive understanding of project management principles and practices. Desklib provides access to this portfolio and many other resources for students.

Project Management
Week 5: Manage the Project Requirements & Change Processes
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
Mandatory Readings
 Smith Chapters 8,
9, & 10
 QLD Dept.
Transport and
Main Roads. 2017.
Project cost
estimating manual
 AS 4915-2002
Project
management -
General conditions
Optional Readings
Following Websites
 Australian
Commonwealth
Government
Procurement
Rules
 Victorian
Government
Procurement
Rules
 WA Government
Procurement
Rules
 NSW Government
Procurement
Planning is one of the
most important tasks in
the timeline of a
project. The resources,
such as programmers
must be active
throughout the project
life cycle. These
programmers have a
significant role and
importance in the
contractual stages and
phases of a project
along with the
determination of
feasibility.
The information on the project costs and the variance levels can be obtained
with the aid of influence curve. Influence is made up of the revisions done in a
project along with the uncertainties; time lost, specific handling of the issues,
and further costs. Gap analysis techniques, such as Earned Value Analysis is
carried out to identify the areas not performing well and the ones that may
need management intervention.
Ahimbisibwe, A.,
Muhwezi, M., & Nangoli,
S. (2012). Outsourced
contracts, buyer-supplier
trust, supplier
opportunistic behavior
and supplier
performance in ugandan
public procuring and
disposing entities (PDEs).
Journal Of Public
Procurement, 12(4), 435-
470.
http://dx.doi.org/10.110
8/jopp-12-04-2012-b001
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Project Management
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
Rules
 QLD Government
Procurement
Transformation
Budgeting is one of the
primary activities and
shall be controlled since
the initial stages. It shall
be performed with the
aid of bar graphs and
other charts. The
network analysis may
be done through
precedence diagram or
arrow diagrams. Change
management can be
efficiently carried out
through the use of
precedence diagrams.
Control reports must be prepared to keep track of the project deviations and
standards. The level of adherence to the customer specifications and business
case shall be included in these reports along with the other terms of agreement.
Girth, A. (2014).
Strengthening
Contract
Management
Capacity to
Ensure
Accountability.
Journal Of Public
Administration
Research And
Theory, 24(3),
795-799.
http://dx.doi.org
/10.1093/jopart
/mut055
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Project Management
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
Resources engaged with
the project shall be
tracked and updated at
a regular basis.
Precedence networking
shall be used in the
process of resource
allocation and
balancing. The network
must be constantly
tracked and updated
with the latest
resourcing details.
Change management in the projects and in the business organizations can be
carried out through the automated systems and applications that have been
specifically designed for this purpose.
Mamavi, O., Meier, O., &
Zerbib, R.
(2017). How do
strategic
networks
influence
awarding
contract?
Evidence from
French public
procurement.
International
Journal Of Public
Sector
Management,
30(4), 357-369.
http://dx.doi.org
/10.1108/ijpsm-
05-2016-0091
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Project Management
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
Project controlling
activities shall be based
on the estimated
project values that are
calculated during initial
planning stages. The
main resource that shall
be responsible and
accountable for
controlling the project
shall be the Project
Manager.
There is a specific process that has been defined for change management in the
projects. Different project management methodologies have different
mechanisms for this process. The usual approach comprises of certain phases in
a linear sequential order for the management of the changes. These include
planning, management & control, and closure.
The difference in the
actual and estimated
values may be obtained
through variance
analysis on the aspects
of cost, scope, and
schedule. The
performance indexes in
these three areas may
also be used and
calculated to
understand the level of
variance.
Effective communication and risk management are also the approaches that
assist the business organizations to effectively handle the changes. It is because
the organizations are aware and prepared of the circumstances in advance. The
managers and resources have the readiness to accept the changes that may
come up and also have the set of adequate guidelines that may be used for the
purpose of managing the changes and modifications. There shall also be change
requests with a fixed template that shall be used for change initiation and its
tracking.
Rasheli, G. (2016).
Procurement
contract
management in
the local
government
authorities
(LGAs) in
Tanzania.
International
Journal Of Public
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Project Management
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
Sector
Management,
29(6), 545-564.
http://dx.doi.org
/10.1108/ijpsm-
10-2015-0173
References
Ahimbisibwe, A., Muhwezi, M., & Nangoli, S. (2012). Outsourced contracts, buyer-supplier trust, supplier opportunistic behavior and supplier
performance in ugandan public procuring and disposing entities (PDEs). Journal Of Public Procurement, 12(4), 435-470.
http://dx.doi.org/10.1108/jopp-12-04-2012-b001
Girth, A. (2014). Strengthening Contract Management Capacity to Ensure Accountability. Journal Of Public Administration Research And
Theory, 24(3), 795-799. http://dx.doi.org/10.1093/jopart/mut055
Mamavi, O., Meier, O., & Zerbib, R. (2017). How do strategic networks influence awarding contract? Evidence from French public
procurement. International Journal Of Public Sector Management, 30(4), 357-369. http://dx.doi.org/10.1108/ijpsm-05-2016-0091
Rasheli, G. (2016). Procurement contract management in the local government authorities (LGAs) in Tanzania. International Journal Of Public
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Project Management
Sector Management, 29(6), 545-564. http://dx.doi.org/10.1108/ijpsm-10-2015-0173
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