Analysis of Project Risk Management: Uganda Field Trip Report

This report provides an analysis of project risk management, focusing on a two-week field trip to Uganda for 30 students. The primary objective is to identify potential risks and develop effective mitigation strategies, with an emphasis on the crucial role of a risk register. The report explores various risk categories, including travel-related, field-related, and budget risks, detailing their potential impact and probability. A comprehensive risk register table is presented, outlining risks, their causes, effects, and proposed response strategies, including cost considerations. The analysis emphasizes the importance of proactive risk management, highlighting the consequences of failing to address risks adequately. The report underscores the need for a well-defined risk management plan, which includes identifying, documenting, and mitigating risks to ensure successful project implementation. The report provides a comprehensive understanding of how to manage project risks effectively.

Running head: ANALYSIS OF PROJECT RISK MANAGEMENT
ANALYSIS OF PROJECT RISK MANAGEMENT
Name of student
Name of university
Author’s note:

1ANALYSIS OF PROJECT RISK MANAGEMENT
Analysis of the importance of risk register in risk management in the project:
To ensure successful project implementation, managing risk in the project is essential. This
report has considered a project that organizes a two-week field trip for observing some
sustainable projects in Uganda, and 30 students will be going on this trip.
The purpose of this report is to identify relevant risks in this project and define strategies for
mitigating those risks. Along with this, it is also analysed how risk register plays an important
role in the identification and mitigation of risks in this project, a description of which is
already provided in this context.
Irrespective of the type of project, there are risks in the project, and if this is not identified
correctly, then it affects the execution of the project strategies as well. “Experience has also
shown that there is considerable benefit from having a consistent approach to running
projects and the advice provided prevents problems such as teams overpromising on project
deliverables or failing to analyze the risks associated with their work properly (Maylor
2020).” Therefore it is essential to design a proper risk management plan following project
requirements and type of risk that might affect project implementation (Maylor 2020). One of
the most critical aspects of an effective risk management plan is to design a risk register.
When a project is initiated, the project management team considers an extensive risk analysis
to identify possible risks in the project (Heagney 2010). In this project, which designs a two-
week field trip to observe some sustainable projects in Uganda, there might be various risks;
for example, the trip might be delayed due to lack of funding; students might have health
issues during the trip and other issues that might affect this trip. Once risk is identified, it is
then documented through a risk register. For successful risk management, identification and
documentation of risk are of prime importance (Firmenich 2017). When risks, as identified in
this project, are appropriately documented, it is easier to communicate risk with the project

2ANALYSIS OF PROJECT RISK MANAGEMENT
team, and it helps in designing effective risk mitigation strategies as well (Bista, Karki and
Dongol 2017).
Therefore, the risk register is so essential in risk management in the project. Although it is not
enough identifying risks in the project, it is also required to provide strategies regarding the
mitigation of those risks as well (Meredith and Mantel 2010). However, for designing
strategies to mitigate risk identification of risks is required. As the project manager is
responsible for implementing risk mitigation strategies, it is required to ensure that they have
a whole idea regarding the type of risk in the project and strategies considered for mitigating
those risks (Portny 2013). In this context, while managing the project of trip to Uganda, the
project manager must have to design a risk register and in this all the probable risks are
identified.
Along with documentation of risks, risk register also contains strategies for mitigating those
risks as well. A risk register for this project is designed, which not only identifies risks
specific to the design of this trip but also provides how these risks will be mitigated.
Therefore, it provides an organized approach for risk management in this project. Therefore,
some of the most important aspects of a risk register are the identification of risk; it’s
documentation, along with strategies for mitigating those risks (Willumsen et al. 2019).
Therefore, the project manager needs to have a plan for mitigating all the identified risks. The
main approach should be mitigating all the risks before occurrence. However, in some cases
that might not be possible, then the project manager needs to arrange proper facilities to
overcome the major impact of that risks.
In order to implement project strategies properly which is important for success in the
project, it is essential that risks are mitigated in the project (Khameneh, Taheri and Ershadi
2016). In this context, an example is provided to analyze the impact of not managing risk in

3ANALYSIS OF PROJECT RISK MANAGEMENT
the project properly. In this type of project, for example, education trips, a significant risk is
changing in project requirements (Pimchangthonga and Boonjingb 2017). It is often
identified that during project implementation, project requirements change, and there might
be various reasons for that (Govan and Damnjanovic 2016). For example, in this project, it
might require to change the duration of the trip for adverse weather in Uganda, the trip might
be delayed for lack of funding. These risks can affect the quality of the trip, can be reason of
delay in the trip as well as some issues in overall budget. The project manager needs to take
all the necessary precautions like taking medicines, proper technical facilities with the team
and collect all the funds before starting the trip. If the any of the risks occurred during the
project, then the project manager has the responsible for proper utilisation of the facilities to
minimize the impact of the risks.

Running head: ANALYSIS OF PROJECT RISK MANAGEMENT
Analysis of risk register table:
Risk assessment
Lp. The main of risks Owner of
risk
Reason/cause Effect Probability Impact Level of
risk
Risk response strategies Cost of
strategies
Travel related risk
1 seat capacity of cars
hired is less than the
number of students
for this trip to
Uganda
travel
coordinator
lack of proper
planning for travel
the trip is
delayed, and
the cost is
increased
40-50% 30 hours –
40 hours
medium review travel facilities before the trip £0
2 issue in car during
travel
travel
coordinator
some car parts do
not work properly
time of travel
is increased
20-30% 80hours –
90 hours
low check cars before travel and a technician
with knowledge in car repairing will be
taken along with the team to effectively
manage this type of issue
£800
3 accident during
travel
travel
coordinator
driver lacks
expertise
trip might be
suspended
5-10% 80 hours –
90 hours
high hire experienced driver for trip £300
4 some students do
not have necessary
travel travel requirements
are not properly
legal issue in 10-15% 30 hours – medium communicate details regarding documents
required for this trip and ensure students
£100

1ANALYSIS OF PROJECT RISK MANAGEMENT
document for travel
when asked by
Uganda official
during verification
process
coordinator communicated trip 50 hours have comprehensive idea regarding this
5 some students have
health related issue
during travel for
changes in weather
while entering
Uganda
travel
coordinator
adverse weather they might
not participate
properly in
that trip to
learn from
this industrial
visit
30-40% 80 hours -
90 hours
medium keep necessary arrangements like medicine
before travelling
£300
Field risk
6 permissions to visit
some project sites in
Uganda are not
obtained
academic in-
charge
lack of proper
planning
students
might not be
allowed to
visit those
project sites
and obtain
knowledge
regarding
20-30% 80 hours –
100 hours
medium obtain permissions before trip £100

2ANALYSIS OF PROJECT RISK MANAGEMENT
those projects
7 injury to students safety
manager
safety guidelines are
not provided
trip might be
suspended
25-30% 40 hours –
50 hours
high provide safety guidelines to every student £300
8 some students are
missing from group
students
coordinator
lack of
communication in
group
a significant
amount of
time is
invested in
finding
students
15-20% 40 hours –
50 hours
medium ensure effective communication in group £100
Budget risk
9 travel costs exceed
available budget
project in-
charge
budget estimation is
not proper
affects quality
of trip
10-15% 90 hours –
100 hours
high consider each expense for this trip while
designing budget for this trip
£100
10 some students do
not get required
amount
provided for this trip
project in-
charge
delay in payment affects quality
of trip
30-40% 30 hours –
50 hours
high when student register for this trip provide
required amount to them
£100
(Source: researchgate 2020)
(https://www.researchgate.net/figure/Risk-register-with-matrix-of-risk-source-own-work_fig1_283960257

Running head: ANALYSIS OF PROJECT RISK MANAGEMENT
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