Project Scope Management Assessment Report - BSBPMG511

This report delves into the intricacies of project scope management, essential for successful project delivery. It begins by examining project initiation documents like project charters and project management plans, highlighting their roles in authorizing and guiding projects. The report then explores the components of a scope management plan, including scope statements and Work Breakdown Structures (WBS), along with factors impacting project scope such as time and resources. It emphasizes the importance of change control plans in mitigating scope creep and ensuring efficient resource allocation. The report also covers methods for measuring project outcomes, segmenting WBS, and addressing potential problem areas. Furthermore, it provides insights into project management tools like Asana, Basecamp, and Wrike, and outlines the roles and responsibilities of a project manager. The report concludes with a project authorization request, a project scope document, and email communications, providing a practical application of the concepts discussed, focusing on a website development project for Native Bush Spices.

BSBPMG511 MANAGE
PROJECT SCOPE

TABLE OF CONTENTS
ASSESSMENT 1.............................................................................................................................3
ASSESSMENT 2.............................................................................................................................6
Write a project authorisation request..........................................................................................6
E mail to senior management team.............................................................................................9
Project scope.............................................................................................................................10
Email to senior management team............................................................................................13
Meeting with senior management team....................................................................................14
ASSESSMENT 3...........................................................................................................................15
Email to senior management.....................................................................................................15
Email to PR Pulse.....................................................................................................................15
Report on Scope Creep.............................................................................................................17
Email to senior management team............................................................................................19
REFERENCES..............................................................................................................................20

ASSESSMENT 1
Two documents to be used to initiate project
Project charter is considered as a formal short typical document that explain project within its
entirely that includes what are the objectives as well as how it will be carried out as well as about
the stakeholders. Formally it gives the existence of project as well as gives a reference source
regarding future. It provides a direction as well as sense of purpose to the management from
beginning to the end (Demirkesen and Ozorhon, 2017).
The purpose of a project charter is to authorize the project management in order to begin the
approved projects as well as enables to utilise firm resources in order to accomplish the project
objectives.
Project management plan- It is also known as the formal document that focuses on how a
project should be going in order to carried out. It outlines the goals, scope, budget , timeline as
well as deliverables of a project as well as it is vital to keep a project on time. It is vital for
keeping a project on track. It includes.
Executive summary which is a short description of the report's content.
Project schedule- It is a high level view of milestones as well as project tasks.
Project Resource- The personnel, budget as well as other resources that can be needed in order
to meet goals regarding project.
Risk and issue management plan- It is known as the plan for stakeholder and team
communication that will be handled over the project course.
Two components of scope management plan
Scope statement- It also outlines project as it is considered as core of the scope management plan
as well as other components lay the foundation. It is considered as the written description of the
major deliverables, assumptions as well as constraints (Ika, Söderlund, and Landoni, 2020). It
specifies scope of project in effective way.
WBS- The work breakdown structure is considered as the divisions of project into several tasks.
It also forms the techniques of the modern project management techniques regarding each task
that can be analysed by the project for budget progress and schedule.
Two factors that can impact on project scope
There are various factors which can impact on project scope. It is defined as below:

Time- It is common factor as in this if there is any variation in time than it can impact on project
scope. For instance- delay in project will impact in negative way on scope as it can go wide in
other areas. It includes milestone, schedule, etc.
Resource- In this if there is lack of resources then it can impact on scope . Besides, it will also
led to rise in cost of project as well (Picciotto, 2020).
Purpose of change control plan within scope management plan
A change control plan ensure that in project if there is any change occurred then it must
be properly reviewed, defined and approved . This is because it helps in avoiding any
unnecessary change in it and disruption of project. Moreover, it enable in using resources in
efficient way. Thus, accordingly changes are made into scope management. The process
followed in it is as follow
Define change request- In this a change request is defined in it.
Submit review request –The change request is reviewed and submitted.
Define options- Various options are identified of change.
Final decision – At last final decision is taken of change (Mutcherson, 2018).
Two methods used to measure project outcomes
There are different methods by which project outcomes are measured.
Quality- It can analysis what one can doing meets the standards in order to set out within quality
plans. In this there are certain standards set by which project outcome is measured.
Cost- Several executives can rate cost management as one of the highest priority as one can
analysis how the project is financially perform which is considered as vital. Here, cost of project
is measured with actual budget.
Two methods for segmenting and documenting a work break down structure (WBS).
A WBS break project into various stages and define roles and responsibility in project. It is like
an organizational chart. The two methods in it are defined as
Pictorial method- in this an organization chart is developed. This represent flow of authority from high to
low level (Tereso, Ribeiro, and Ferreira, 2019).
Outline method- It contain items and sub items of project. Thus, each small item represent component of
high level item. Basically, it is used for monitoring and controlling of project.
Thus, these are two methods of segmenting WBS through which roles are defined in project.
Two problem areas likely to be encountered in scope management.

Not including all work- Several Project managements have bad habit as they missed activities and
deliverable as they includes the processes in order to assure that project includes all work but they do not
include that.
Gold plating is also included within project which is known as extra features to be added which is not
requested .
Three project management tools and explain their use in project scope management.
Asana
It is considered as project management software in order to checkout if priority is organizing team more
effectively. It is a leading platform that aids teams to manage as well as organize all of their work.
Asana organizes project data by the sidebar within workplace, teams, tasks, projects, tasks and many
more. This tool has sorting as well as filtering system relied on custom fields.
Basecamp
It is also known as management software offerings as well as reliable tool regarding for large projects.
Teams that switch for such tools becomes more productive, teams as well as better organized as well as
more productive. This tool can come up with the real time group chat regarding more efficient
management experience (Borkovskaya, 2018 ).
Wrike is known as the cloud based tool or also known as the robust tool that enables communicate easily
as well as collaborate better within teams. It enables to communicate and navigate more easily.
Role and at least four responsibilities of a project manager when planning a project.
 Assuring consumer satisfaction
As project manager is used to reduces uncertainty, avoid any unwanted surprises as well as
includes within the project as much as possible.
 Organizing and motivating project team
Good managers develop clear as well as straightforward plans that can stimulate their team at its
high. He or she is the organizer that organize several plans as well as motivates its team for
various difficulties and plans.
Estimate of cost
The manager is also responsible for estimate cost of overall project. In this cost is broken
down and then allocated into different activities. They are the one who are cost estimating as
well as developing the project.
Monitoring progress- the manager is also responsible for monitoring of project. He regularly take
feedback from team member regarding project progress and then measure it with actual schedule.
In this way project is monitored. Project manager have clear vision as well as high hopes

ASSESSMENT 2
Write a project authorisation request
Project Name: Website development
Project Manager: Jack smith
Project Sponsor:
1. PROJECT SCOPE
The project will deliver a new website for marketing communications strategy.
5.1 Scope exclusions
It exclude hiring of labor or raw mterial is designig of website.
Also, it exclude use of system and other applications for website development
2. INTENDED OUTCOMES
It will enable company in their expansion strategy.
Also, website will provide a shopping cart for customer to purchase product directly from
website.
Website will enable in gaining access of recipes and information about health benefits of bush

species.
3. STRATEGIC ALIGNMENT
Native Bush Spices want to develop website to integrate it with marketing and communication
strategy. Thus, with that it will align marketing and e commerce objectives.
4. APPROVED SCHEDULE
Planning commence: 4/1/21 Planning complete: 24/1/21
Delivery commence: 4/3/21 Delivery complete: 10/3/21
4.1 Key milestones
Website designing
Developing of UI interface of website
5. APPROVED BUDGET
Planning $8500
Capital expenditure (delivery) $8000
Operational expenditure (delivery) $500
Contingency (20%) $1700
Total $10200

In plan* $ Out of plan $
*funds already allocated in current budget
6. CRITICAL SUCCESS FACTORS
<List any critical assumptions, dependencies and/or risks that are likey to impact on project
delivery.>
Assumptions –
The website might not be completed within 2 months.
There may be error or technical defect within website due to which its efficiency is reduced.
Website cost can increase due to delay in its completion.
Risks
The technical fault or error may led to failure of website development. It will impact on project as
entire website is created in it.
There may be lack of resources or funds in designing of website. It will impact in negative way as
there will be delay in project completion.
Native Bush Spices might not have adequate resources to install website and monitor it. So, there
may be delay in website design.
There may be lack of resources in project. It will impact project as it will be hold due to non
availability of resources
Dependencies
Here, it is identified that there are many activities which is dependent on each other. It is as
follows :
Project execution is dependent on project planning.
Website installation is dependent on website design

7. AUTHORISATION TO PROCEED TO DETAILED PLANNING
SIGNATURE Name & Title
E mail to senior management team
To
The Management
Native Bush Spices
Australia
Date- 3/1/21
Subject – Regarding project approval
Respected Sir/ Madam
This is to inform that a project has been undertaken to design a website. This will help
customer to purchase directly through it. Also, they can get access of information about recipes
and health benefits as well. The overall project duration is 2 months. Also, budget for overall
website is $8,500. In this a SEO will be hired for managing of website.
With this e mail the project authorisation and policy and procedure of overall project has
been attached. It will give a brief overview to you about what overall project is, benefit of it,
assumptions, etc. Besides that, it will include break down of budget of project.

So, this is to request you to give feedback by reviewing of project authorisation and suggest
any changes to be in it. Moreover, kindly approve the project so that we are able to proceed and
move forward with it. We will be highly obliged for it.
Yours sincerely
Project manager
Project scope
It is the description of a boundaries of a project which includes all the process that
required to ensure that project includes all the essential work. Such that due to poor management,
project leads to failure and lack of scope management also leads to increase the project cost.
There are different key points which project manager needs to be considered while defining the
project. These are as mentioned below:
Particulars Description
Description of a work Native Bush Spices wants to develop its own website in order to
enhance the sales of a business. Currently the company is deal with
small supermarkets and health stores and to creates a brand
awareness, it is essential for the company to introduce the same
through online mode so that range of consumers will come to know
about the firm through online. Therefore, by developing the website
and use the same as a marketing communication strategy will help to
raise the financial performance of a business.
Key deliverable In order to introduce the website by Native Bush Spices, company
wants to let the customer know about new offerings so that they
easily buy the herbs and Native fruit jams. The main key feature of
developing website is to sustain the brand image of a firm at
international level and aware customer about the products and
offering about quoted firm's products. This website is used as a
mode of marketing strategy that assist consumer to easily access the

recipes and general information about health benefits of bush spices.
Project dependencies There are two types of dependencies used to develop website such
that to hire technical manager in order to design the application.
With the help of this, they remote the host for internal process and
execute the same as per user's environment. Apart from this external
dependencies are also assist to successfully launch the project i.e.
internet protocols through which the website is based.
Assumptions There is a condition that helps to lead a project towards success such
that contribution of project manager, technical manager and team
members assist to develop the website in specific manner.
Constraints The biggest constraints of this project is lack of knowledge of
framework and platforms that may cause delay the project and also
leads to increase the defined budget as well.
Exclusion Taking help from the experts i.e. SEO and technical department in
order to get proper connection of internet protocols that assist to
develop website in proper manner is considered as an exclusion for
the project
Risk Scope creep is considered as a biggest risk for Native Bush Spices
because users do not know about the same and this in turn affect the
entire website in opposite manner. On the other side, too many
decision maker i.e. stakeholders, committees may also lead to
generate wrong results and this may also increase the chances of
risk.
Project success The success criteria are depending upon the entire team members
who are involved to successfully launch the website in market. Also,
all the activities are performed under budget and the quality of
website development also ensure about the project success. Apart
from this, all the key stakeholders are also conduct time to time
meeting in order to take a review from entire team pertaining to

success of website development.
Benefits/ outcomes As the website developed by Native Bush Spices helps customer to
easily access the recipes and general information about the health
benefits of bush spices. Also, through the website development
company tries to meet the demand of customers and also provide
Native herbs and spices, Native herbal teas and Native fruit jams
and conserves. Therefore, it will helps to increase the financial
performance of the company and also sustain the brand image at
international level.
Work break down structure

Email to senior management team
To: Senior management team
Subject: request for suitable date and time to discuss project scope management plan
We are writing this mail to inform you that we have completed the project scope management
plan. Project scope management plan is a document which involve the making of the brief

summary of the project and this document is being attached for our analysis and reviewing. In
addition to this we also request you to provide a suitable date and time so that a meeting can be
conducted and the whole project scope management plan can be discussed. This is essential as a
discussion will assist in proper analysis of the plan and if there is any requirement of any
changes or alteration within the project of developing website then it can be initiated. Also,
please find the attached project management scope plan and review it before the meeting so that
it can be discussed in detailed manner. Also, please provide us with some of the dates on which
we can schedule the meeting and discuss the plan critically.
Thank you.
Meeting with senior management team
From the analysis of the project management scope it was seen that the major aim of
Native Bush Spices is to develop their own website in order to enhance the sales of the business.
this is particularly the aim of the business because in the present era the major focus is laid over
the online system of buying and selling and consumer are attracted more towards this
(Demirkesen and Ozorhon, 2017). Hence, in the plan the major deliverable outlined was to
design a website which involves the feature of shopping cart and also details and tips are also
allowed for consumers. Further the major dependency outlined from the plan was of hiring the
technical manager as if the manager will not be good and effective then this would have affected
the working of website to a great extent. In addition to this the major assumption of project was
that if managers will contribute in the management of project then this will assist in proper
implementation of project.
The project success of the website development clearly shows that it is successfully
launch in the market and also accessible to all the customers. But there are many risk which may
cause negative impact upon the project such that Scope creep and different perspective of
stakeholders. But it is also examined that success of a project is measures through involvement
of all the stakeholders who keep track the performance of entire activity. Moreover, the outcome
of developing company's own website is to enhance the brand image and creates awareness
within market in order to increase the sales of herbs and different products (Ika and et.al., 2020).
This in turn assist to increase the financial performance of a company and able to establish its
brand image at different country.

ASSESSMENT 3
Email to senior management
To: Senior management
Subject: Change request
This mail is to bring to your notice that the after reviewing the project scope management plan
and its complete analysis there has been some of the major changes that need to be added in the
project. This is particularly because of the reason that due to the changes in the management and
the business environment it is necessary that the project manager must take into consideration
these changes and implement it in proper and effective manner. Further there have been some
quotes being gathered from different sources and because of this there will be some of the
changes taking place in the working of the project of website development to a great extent. So
please accept the change request and allow us to implement these changes in our project of
website development for Native Bush Spices Australia.
Thank you.
Email to PR Pulse
To: PR Pulse
Subject: proposal to confirm additional work
This is to inform you that after the change request the additional fund is being provided in order
to cover all the additional requirements. Hence, because of this addition now there will be a new
proposal made for the additional work which need to be done. For this the modified requirements
of development of the website is as follows-
Element Description
Scope of proposed work With the addition in the fund the scope of
project of developing website for Native Bush
Spices Australia. The company is an
Australian native food product which is also
an organic certified company. the major
requirement in the project is to develop a
good and extensive website which will

improve the working of company and
increase the number of consumer to a great
extent.
Cost The cost is being defined as the amount of
money which will be levied on the making
and formulation of the website of company.
for all the activities some particular cost is
being levied and this adds to the total cost of
the company. the major budget which is being
available for the project of development of
website is $8500. For the management of the
project within the actual budget it is very
important to manage and allocate the cost in
such a manner that cost is optimally managed.
Timeliness For the success of the project it is very
important that the project is being completed
in the particular time frame only. For this the
time provided for the project of development
of website for Native Bush Spices Australia is
around 2 months. Now it is necessary that this
project is being developed and executed in the
provided time frame only.
Quality requirements This is the most essential requirement for the
completion of the project in successful and
effective manner. This is particularly because
of the reason that if the quality aspect will not
be adhered properly then this will affect the
working of website to a great extent. For the
quality aspect the major focus which Native
Bush Spices need to have is on the quality of
the language used in the website must be clear

and easy to understand. Furthermore, the
website must involve the security aspect
which is essential for the consumer to
effectively login on official website of
company in easy and secure manner.
Report on Scope Creep
Definition of scope creep
The scope creep is defined as the fact that how the project requirement tends to increase
with the passage of time and with project life cycle. For example, the project was started by one
objective but with continuation of the project the objectives have become five. This can also be
referred to as the adding of additional function or features within the project as the project is
being continued. When the project is initiated then it is not necessary that all the time the work
and the working environment is same and static. Hence, this may result in more addition to the
project and its scope.
Types of scope creep and organizational impact
There are major two types of scope creep which any of the project can faced. These two
major creep are the business and the technology. Both these creep create a great impact over the
working of the project and technology. The business scope creep involves the changes in the
business working and patterns which affects the working of the project to a great extent. Hence,
if the project will not be managed in accordance with the changes in business then this will have
negative impact over the working of project (Madhuri, Suma and Mokashi, 2018). On the other
side the technology is a scope creep wherein the continuous changes in the technology are being
analysed and evaluated and if these changes are positive then this will create a positive impact
over project and company.
Both these creep creates a great impact over the working and completion of the project to
a great extent. This is particularly because of the reason that if these changes are not managed in
proper and effective manner then this will hamper working of project in successful manner.
Along with this if the management will not be implementing these relevant changes in the

management of project then this will affect the working of project. On the other side if these
changes are of benefit to the project manager then this must be implemented in proper manner so
the project can be managed in successful manner.
Occurring of scope creep
There are many different reason because of which there is occurring of the scope creep
within the duration of project. For this the major reason in the ambiguous or unrefined scope
definition as this is not much clear by the company or the project manager. Another major reason
for occurring of the scope creep is the lack of sponsorship, project length and inconsistent
process of collecting product requirement. Another major reason for scope creep to occur is poor
planning of project and because of this the project manager is not able to plan the project in
better manner (Komal and et.al., 2020). In addition to this another major reason for scope creep
to occur is that there is insufficient client and stakeholder coordination. This is particularly
because of the reason that when there will be less coordination among the clients and stakeholder
then there will be less communication and coordination among all the stakeholders. Hence, this
will result in not complying with the aim and objective of the project.
Recommendation on preventing scope creep
After seeing the reason of occurring of scope creep there are some of the
recommendation with which the project manager can solve the problem of scope creep. These
recommendations are as follows-
 Firstly, the recommended strategy to prevent scope creep is to clearly define the project
scope that is what is the aim or objective of the project and for which project is being
undertaken.
 The recommendation is to make a clear work breakdown structure which involves all the
deliverables and the requirement of project.
 Another major recommendation is that the project manager need to work continuously
with the sponsor either to negotiate for the dates or to reduce the scope when the date is
fixed.
 In addition to this another recommended strategy for managing scope creep is
establishing a change management process. This will assist the project manager to
implementing any kind of change in the project deliverable in proper and accurate
manner.

 Along with this another major recommended strategy for the management scope creep is
to keep monitoring the project from time to time. This is essential because of the reason
that when the project will be monitored from time to time then this will provide
assistance to the manager about changes taking place in environment and this will assist
manager in adapting to these changes in proper and effective manner.
Email to senior management team
To: Senior management team
Subject: Scope Creep report
This email is to inform you that a new Scope Creep report is being prepared which involves the
meaning of creep and other relevant information with it. In this report the creep was introduced
which is referred to as how project requirement increases. Further the report will summarise
different reason for occurring of creep and the types of scope creep in the project which is
business and technology. Please find the attached Scope Creep Report in the mail.
Thank you.

REFERENCES
Books and Journals
Borkovskaya, V., 2018. Project management risks in the sphere of housing and communal
services. In MATEC Web of Conferences (Vol. 251, p. 06025). EDP Sciences.
Demirkesen, S. and Ozorhon, B., 2017. Impact of integration management on construction
project management performance. International Journal of Project Management, 35(8),
pp.1639-1654.
Ika, L.A., and et.al., 2020. Cross-learning between project management and international
development: Analysis and research agenda. International Journal of Project Management,
38(8), pp.548-558.
Ika, L.A., Söderlund, J. and Landoni, P., 2020. Cross-learning between project management and
international development: Analysis and research agenda. International Journal of Project
Management, 38(8), pp.548-558.
Komal, B., and et.al., 2020. The Impact of Scope Creep on Project Success: An Empirical
Investigation. IEEE Access, 8, pp.125755-125775.
Madhuri, K.L., Suma, V. and Mokashi, U.M., 2018. A triangular perception of scope creep
influencing the project success. International Journal of Business Information Systems,
27(1), pp.69-85.
Picciotto, R., 2020. Towards a ‘New Project Management’movement? An international
development perspective. International Journal of Project Management, 38(8), pp.474-
485.
Tereso, A., Ribeiro, P. and Ferreira, M., 2019. Project management practices in private
organizations. Project Management Journal, 50(1), pp.6-22.