Project Scope Management: Components, Impact Factors, and Processes

This assignment provides a comprehensive overview of project scope management, detailing its key components such as the approach, roles and responsibilities, Work Breakdown Structure (WBS), scope verification, and scope control. It identifies factors that impact project scope, including resource levels, legal and managerial constraints, changing stakeholder requirements, and risks. The assignment also explores events triggering formal change control processes like market uncertainties, consumer demands, resource availability, employee turnover, and competition. It outlines the steps in formal change control, methods for measuring work outcomes in terms of cost, schedule, and quality, and techniques for measuring project progress. Furthermore, the document explains decomposition in WBS, ways to document WBS, challenges affecting scope management, stages of the project life cycle, significance of scope management, tools used in scope management, roles of the project manager, and types of project initiation documentation. This student-contributed assignment is available on Desklib, a platform providing AI-based study tools and solved assignments.

Knowledge Assessment
1. List the five components of a project scope management plan.
i. Approach: It is an important part of scope management plan that defines how an
organisation would manage complying with key resources and findings to attain
desired goals and objectives.
ii. Role and responsibilities: In light to the fact that due to market uncertainties and
frequent changes in behaviour of consumer also adds up to importance of setting
roles and responsibilities in a scope management plan.
iii. WBS: Through WBS project manager will be able to divide work activities from
which better workplace relations can be formulated.
iv. Scope verification: For the given process the project team uses to verify project
deliveries for meeting scope of project firm.
v. Scope control: In the given process there are several activities being initiated in
respect to monitor project activities and productivity of relative firm.
2. List five factors that are likely to impact the project scope.
i. Resource level: For this element resource level are one of the factor which are likely to
impact on the project scope. For the reason being this defines the way for which several
project strategies and plans are being developed.
ii. Legal constraints: Under this factor with presence of variety of legal considerations to
project firm. It can be said that, project activities are guided in respect to their
achievement of respective project goals and objectives.
iii. Managerial constraints: For this element constraints of managerial activities in the
project firm are being taken into consideration. Under this scope of project can be
narrowed in respect to managerial policies being adopted in the project firm.
iv. Changing requirements of stakeholders: Due to changing requirements of stakeholders
project scope can be manipulated. This covers effective use of project management
under which interest of stakeholders of the project firm is to be regulated.
v. Presence of risks: With presence of project risk scope of project firm can be altered. This

regulates impact on project scope for the reason being risk can lead to failure of
strategic planning and scope of project firm.
3. Identify five events in a project that are likely to trigger the need for formal change control
processes.
i. Market uncertainties: This is the foremost element which is likely to trigger need
for formal change control processes. Being in the process due to ever changing
market conditions it arises need to changes while operating business activities.
ii. Consumer demands: Due to changes in consumer demands of a given business
market. This could possibly result in need for changes in the project firm.
iii. Resource availability: Availability of resources also plays a crucial role in
manipulating changes in the project firm. This could be in relevance to
availability of resources and coping with defined project management strategies
and scope of project firm.
iv. Employee turnover: Due to high employee turnover, there could be possibility of
requirement for changes in the project firm. This can be in accordance to due to
lack of availability of human as the resource to comply with long term goals and
objectives of the project firm being covered under project scope management.
v. Competition: With presence of competition in relative project business market.
There could be need for timely alteration in project activities. This can be in
accordance to staying updated in competitive business environment. The
trending technique should be taken into consideration while staying up to date
with the competitive business environment.
4. Identify six things that are typically done in formal change-control processes.
i. Planning
ii. Assess
iii. Review
iv. Build

v. Implement
vi. Close
5. Explain how work outcomes are measured in each of the areas listed below.
Areas How are work outcomes measured in this area?
i. Cost Lower the cost, higher productivity of the project firm.
i. Schedule Effective scheduling of project activities will enable working
with better standards in the project firm.
ii. Quality Effective quality of production will deliver better bran
image of the project firm.

6. Listed below are methods for measuring project progress against the project plan. Explain
the use of each method.
Methods for progress against
plans
Explanation
i. Units completed
For this units or progress of the project work can be
measured.
ii. Incremental
milestones
Completion of a set project activity or task will develop
better standards and achieve incremental milestones.
iii. Start/finish
This signifies start date and finish estimated date for the
project firm.
7. Answer the following questions about decomposition as a method for segmenting the
work breakdown structure (WBS).
i. What is decomposition as a method for segmenting the work breakdown structure
(WBS)?
Decomposition refers to a planning technique that subdivides scope of
project and deliverables into smaller as well as more manageable components.
ii. How do you determine and estimate cost and duration in decomposition?
Cost= Duration*Rate per hour of work
iii. What determines the level of decomposition? List two.
a. Project control
b. Project deliverables

Identify five activities that are involved in decomposition.
a. Major project deliverables
b. Organise the WBS
c. WBS components
d. Assign identification codes
e. Verify WBS
8. Identify three ways you can document the Work Breakdown Structure (WBS).
i. Tree structure
ii. Create and list the deliverables
iii. Divisional

9. Listed below are areas in which problems and challenges can arise and affect scope
management. Provide one example of problems or challenges that may arise from each
area listed.
Areas Problem or challenge that may arise from this area
i. Compliance There could be various issues or challenges which might
arise in regards with compliance being set by project firm.
This could be in accordance to achieving project goals
effectively.
ii. Environment Working environment plays a crucial role in organising task
being listed to achieve project goals. Maintaining positive
working environment can be challenging task for business
managers of the firm.
iii. Health and safety Such measures proves to be most crucial in relevance of
motivating individual staffs at the business firm.
iv. Human resources and
project stakeholders
HR and project stakeholders plays an important role in
deriving better coordinative actions in the business firm.

10. Complete the diagram below by identifying the rest of the stages of the project life cycle,
and in your own words, explain each stage of the project life cycle.
Stage Explanation
i. Scoping In this stage project goals and relative plans or strategies to
achieve such goals are being initiated.
ii. Planning For the second stage, effective plans are being formulated
in respect to attain project goals and objectives.
iii. Executing Under the given stage, execution of project plans and
strategies being formulated are being considered.
iv. Monitoring In this stage standards are being set in accordance to
monitor and control project activities and ensure their
relevance for completion as per desired standards.
v. Closing For this stage ending stages of project firm is being
initiated. Such stages are relevant to ensuring future scope
of project work with its guidelines for effective future
workings.
1Scoping2345

11. Explain the significance of scope management in the project life cycle.
The project scope refers to set of deliverables or features of project which will be
covered with delivering project report. The stated process guides efforts being produced
in the project firm in respect to their achievement in a desirable manner. Over the period
of time there was greater importance of project management for which avoiding common
issues and guides better efforts towards attainment of desired project goal is being taken
into consideration. Following are the importance of scope management in project life
cycle;
Changing environment: In respect to changing operational environment the strategy of
scope management plays a vital role in regulating effectiveness of operations in respect to
changes in business environment. Through the process project manager is able to manage
scope of project firm in accordance to better utilisation of resources and develop clear
understandings of vision of the project work.
Cost management: Another importance of scope management realise its importance in
respect to cost management techniques. For the purpose being effective techniques are
being taken into consideration in respect to cost management for the project work and
develop effective standards for completion of project objectives and goals.
Project deadlines: Meeting project deadlines states about another importance which can
be derived in respect to scope management in the given project firm. Through the process
there were several guidelines on the basis of which better results of project work can be
delivered by project manager.

12. Listed below are different tools used in the different stages of scope management. Explain
the use of each tool in relation to the scope management process specified below.
PROCESS: Scope management planning
Tool Explanation
i. Meeting minutes
template
The given tool regulates effectiveness of operations
while organising meetings in a corporate firm.
PROCESS: Collection of requirements
Tool Explanation
i. Questionnaires and
surveys
The stated tool develops better understandings in
respect to performing primary researches for developing
standards of project workings.
Tool Explanation
ii. Prototypes This is the tool which is used in respect to getting
early feedbacks that relates to project requirements.
PROCESS: Scope control
Tool Explanation
i. Variance analysis
tools (e.g.
spreadsheets)
Variance analysis refers to difference between
planned and actual numbers. The sum of all variances
gives a picture of the overall over-performance or
under-performance for a particular reporting period.
For each item, companies assess their favourably by
comparing actual costs to standard costs in the
industry.

13. Identify the four crucial roles that the project manager holds in project planning and
explain the responsibilities the project manager has in each role.
Roles Responsibilities in this role
i. In this role key which is of project idea development, key
responsibilities relates to organising meetings. Further,
communicating the project idea is also covered under key
responsibility being under this role.
ii. Using digital technologies and organising behaviour of staff
in accordance with operational working of project firm are
some key responsibilities under the mentioned role.
iii. For this role key responsibilities of project manager are
inclusive of making workplace a good place to operate.
iv. Using cost management theories and models are some
techniques being used under this role.
14. Listed below are the different types of project initiation documentation. In your own
words, explain what each document is.
Type of project initiation
documentation
Explanation
i. Project charter Project charter is a formal, typical short document which
describes project in its entirety. In inclusive of the
document project goals and objectives are being listed.
ii. Project scope
statement
In the project scope statement key deliverables of the
project work are being listed. For the purpose being better
development of project work is being initiated in respect to
attain such project goals and also provides with wide
working criteria of the project work.