BSBPMG511: Project Scope Management - Governance, Plan & Control

This assignment solution for BSBPMG511: Manage Project Scope, provides detailed answers to questions regarding project initiation, governance, boundaries, and scope management. It defines the Project Initiation Document (PID) and its purpose, highlighting key project delegations and authorities. The solution explains project governance objectives, project boundaries with examples, and the importance of identifying benefits, outcomes, and outputs. It also covers the stakeholder register, scope management plan (SMP), change management, and the 'Iron Triangle of Constraints' (Quality, Time). The document emphasizes the need to integrate scope changes into the Project Management Plan and Scope Management Plan for effective project tracking. Desklib offers this assignment and many more solved papers to aid students in their studies.

STUDENT ASSESSMENT 1
BSBPMG511: MANAGE PROJECT SCOPE
Question 1
‘A well constructed project scope should give people a solid foundation to build on’.
Identify which document initiates a project.
Discuss the purpose of this document, including at what stage it is created and who authorises
this document. In your answer provide four (4) examples of project delegations and authorities
found within this document.
The Project Initiation Document (PID) comprises of the initial information favourable for the
completion of the project documentation (Chomal & Saini, 2014). The development of the
initiation document would help in listing the alignment of the specific documents supporting the
initiation of the project.
The initiation documents would be helpful for forming the initial information storage for the
project and it would help in providing the information about the project to all the stakeholders
(Collins, Parrish & Gibson Jr, 2017). The project brief information, project plan outline, project
cost estimates, risk plan, communication plan, and project approach would be helpful for
developing the final documentation for the project plan.
Question 2
Define the term ‘project governance’ and explain the five (5) objectives of governance.
Project Governance can be individual person, committee of members, or organization that would
take care of the key decisions of the project and ensure all activities would met the required
standards of the project.
The objectives of the project are,
a) Key decision making for the project
b) Setting the direction for the execution of the project activities
c) Oversighting the project activities
d) Playing the role of the project leaders for the project
e) Focusing on the details and forming the long term goals of the project
Question 3
Projects are bound by constraints known as boundaries.
Define the term ‘project boundaries’.

Provide four (4) examples of boundaries and discuss the importance of identifying, negotiating
and documenting these boundaries.
Projects are bound by constraints known as boundaries (Mooney et al., 2017). The project
boundaries define the limitation/scope of the project and it ensures that the final deliverable for
the project would be no less or more than defined in the project boundaries. The project
boundaries are combination of both project scope and inclusions for forming the improved
completion of the project.
Examples: Project Budget, Project Schedule, Project SLAs, and Project Quality and Process
Control
Question 4: Identify Benefits, Outcomes and Outputs
Benefits: The benefits are the expected values that the completion of the project can bring to the
organization undertaking the project activities. The benefits for the execution of the project
would help in forming the analysis of the return values of the project.
Outcomes: The outcomes are the expected outputs from the project completion and it is
identified by the help of the proper documentation and forming the analysis of the improved
communication and processes.
Outputs: The final deliverable from the project activities would be considered as the project
outputs and the alignment of the improved communication would result in forming the support
for achievement of the project completion.
The analysis of the project benefits, outcomes and outputs and identifying them would be helpful
for forming the proper documentation for the project. The reasons for identifying the benefits,
outcomes and outputs for the project are,
a) Calculating the cost estimation for the project
b) Development of the process estimation
c) Forming the final project report development
d) Listing the utilization of the final report development
Question 5: Stakeholder Register Inputs and Tools
Name of the Stakeholder and Roles and Position are the two inputs for the stakeholder register
Matrix development and Classification of the stakeholders are the tools and techniques required
for the project

The stakeholder register is helpful for the development of the project scope statement as it would
help in supporting the final deliverable for the project. The roles identified in the project
stakeholder register would be helpful for developing the final project scope plan.
Question 6: Scope Management Plan
Describe the function of the Scope Management Plan (SMP) and provide seven (7) types of
information that would be included in this plan.
Scope Management Plan is helpful for the development of the effective plan of operations and it
would also help in easing the alignment of the project activities in sequence to the execution of
the project deliverable (Pheng, 2018). The scope management plan would be helpful for keeping
track of the project activities and forming the consideration that the project would be executed
successfully. The information included in the scope management plan is,
a) Project Name
b) Project Description
c) In scope and Out of scope
d) Scope Statement
e) Project Deliverables
f) Stakeholder Analysis
g) Sign off
Question 7: Change in Project Scope
The change management plan would be required for adjusting the changes in the execution of the
project and they are responsible for the alignment of the improved functional development and
processing. The change management plan includes,
a) Identification of the change requirements
b) Analysis of the change requirements
c) Development of the change management plan
d) Implication of the changes strategies
e) Monitoring the changes
Question 8: ‘Iron Triangle of Constraints’
Quality: The quality of the project outcomes would be analysed and reformed for ensuring that
the outcomes of the project are met. The quality constraint would be helpful for the alignment of
the activities supporting the implication for the deployment of the activities. For example: The
quality of the raw materials would play a major role in aligning the utilization of the construction
project.

Time: The time factor also plays a significant role for the execution of the project and it would
align the deployment of the project activities. The time factor would result in forming whether
the project would be executed by keeping the project quality in line. For example: the time taken
for the project execution would be supported by the utilization of the project activities.
Question 9: Scope change
The scope change implication would be needed to be added into the Project Management Plan
and Scope Management Plan so that the project tracking can be done effectively.

References
Bingham, E., & Gibson Jr, G. E. (2016). Infrastructure project scope definition using project
definition rating index. Journal of Management in Engineering, 33(2), 04016037.
Chomal, V. S., & Saini, D. J. R. (2014). Software Template to Improve Quality of Database
Design on basis of Error Identification from Software Project Documentation.
International Journal of Engineering and Management Research, 4, 2250-0758.
Collins, W., Parrish, K., & Gibson Jr, G. E. (2017). Development of a project scope definition
and assessment tool for small industrial construction projects. Journal of Management in
Engineering, 33(4), 04017015.
JOSEPH. PHILLIPS, P. M. P., CBAP, I., & PMP, C. (2018). PMP PROJECT MANAGEMENT
PROFESSIONAL STUDY GUIDE. McGraw-Hill Education.
Mooney, H., Carlson, J., Downing, K., & Tschirhart, L. (2017). Documentation in the Middle:
Active Phase Project Documentation for Inclusive and Effective Team-Based Research.
Pheng, L. S. (2018). Project Scope Management. In Project Management for the Built
Environment (pp. 63-77). Springer, Singapore.