Globex TAHS Project: Teamwork, Charter, Stakeholder Plan & Reflection

This project solution focuses on the Training and Apprenticeship program for High School students (TAHS) undertaken by Globex Corporation. It includes team details, a project description outlining the program's goals, and a team charter detailing roles, responsibilities, and communication strategies. The solution also identifies key stakeholders and their communication plan, ensuring project needs are effectively conveyed. Furthermore, it contains a reflection on the learning experience, emphasizing the importance of project management tools, leadership skills, communication, and problem-solving abilities in project success. This document showcases a comprehensive approach to project management, highlighting both collaborative efforts and individual insights.

Assignment-2
Coversheet [Please Insert]
Part 1 (Group)
1.1 Project name: Training and Apprenticeship program for High School
students (TAHS)
1.2 Team details: A team of four members is formed for this project. The personal
details of each of the team members associated with the TAHS project is
represented in the table below-
First Name Last Name Mobile Email
Please insert
the name
Please insert
the name
Please insert Please insert
Please insert
the name
Please insert
the name
Please insert Please insert
Please insert
the name
Please insert
the name
Please insert Please insert
Please insert
the name
Please insert
the name
Please insert Please insert
1.3 Project description: The Globex Corporation was founded in the year 2013 as
a result of a merger of two large regional business associated, which are Riverina
Precision Farming, and B T & Sons Farming Equipment. The head office of the
Globex Corporation is located in the Riverina Region of NSW. The aim of the
organization is to provide reliable and value for money agricultural solutions to the its
clients. A similar project has been undertaken by the Globex which is the training
and apprenticeship program by the high school students.
The corporation has an experience of over 30 years in the field of agricultural
business. The TAHS program undertaken by Globex mainly intends to help the high
schools students in gaining work experiences. This is a training program that aims in
increasing the employment opportunities of the students in the field of farming
solutions specialists. The organization has decided that a computer based system
will be used for managing the entire TAHS program. For this program, collaboration
between the schools, farming equipment manufacturers and the representatives of
Globex is needed. The program will include the need for certain information such as
name, year of school, residential area and the preferred skills. The computer
reporting system that is to be developed will include the student details, apprentice
tracking and skills requirements. Since Virtucon is a long standing client of the
Globex, Virtucon has been given the task of managing the project that deals with the
development of a computer based system. The computer based system that is
proposed should be able to manage and analyse even the complex information is an
easier manner. This will make the computer based system that is being proposed,
quite efficient and profitable for Globex. A project plan will be developed after the

team set up so as to ensure that a planned approach of implementation of the
project by Virtucon is followed. This is an important project for Globex as it aims in
increasing the employment opportunities of the high school students.
1.4 Team charter:
A team charter is prepared in order to list down the roles and responsibilities of the team members
by evaluating the skills and the knowledge inventories. The details of the team communication is
further listed in the following table-
Skills & knowledge
inventory
Member 1: Please
Insert the name of the
member
The member has the
basic project
management
knowledge and has an
excellent leadership
skill. Thus the team
member has the
capability of team
management and
leading the team.
Member 2: Please
Insert the name of the
member
The team member has
knowledge about the
10 process groups and
knowledge areas of
PMBOK. The team
member has a skill of
appropriate project
scheduling and
development of a
project plan. This team
member can therefore
assist the project
manager in preparation
of a project plan.
Member3: Please Insert
the name of the
member
This team member has
knowledge and
excellence coding
skills. This member can
help and provide
guidance to the coding
team of Virtucon. The
Virtucon has been
given the responsibility
of developing the
computer based
system for efficient
management of the
TAHS program.
Member4: Please Insert This member has

the name of the
member
excellent knowledge of
database management
and has skill of
managing SQL/Oracle
server. This member
can therefore help the
technical team of
Virtucon in
management of TAHS
project.
Roles and
Responsibilities
Member 1: Please
Insert the name of the
member
The member is given
the role of leading the
project team and is
responsible for
ensuring that the team
is working as per the
project plan that is
being developed.
Member 2: Please
Insert the name of the
member
This member will be
assigned the role of
project manager and
therefore has the
responsibility of
development of a
project plan.
Member3: Please Insert
the name of the
member
This member is
assigned the role of a
coder and has a
responsibility of
working on the codes
of computer based
system
Member4: Please Insert
the name of the
member
This member is
assigned the role of
database administrator
and is assigned with
the responsibility of
managing the database
of computer based
system that is
developed.
Team
communications
Week-5 4th January, University
Campus
Week-6 10th January, University
Campus
Week-7 15th January, University
Campus
Communication and sharing methods

Team communication is important in order to
communicate the project status and details
about the progress of the project with the team
members. The communication vehicles that will
be followed by the project team include,
telephone, face to face interview, conference
calls and emails. The sharing method for the
status and the progress update of the project is
mainly email. Team communication will be
ensured on a regular basis in order to discuss
the various issues associated with the
management and implementation of the project.
The team communication will be documented in
form of soft copy so that it can be easily shared
via email attachments.
Team rules &
expectations
(previous experience
as team member ,
team values, code of
ethics, rules &
expectations)
Member 1: Please
Insert the name of the
member
Previous Experience
This member has a
positive experience of
previously working with
the team
Team Value
Team collaboration,
which is a team value
is important for this
team member
Code of Ethics
Honesty and Integrity
will be followed in team
management
Rules and
Expectations
It is mandatory for the
team to complete the
project within the
schedule specified.
Member 2: Please
Insert the name of the
member
Previous Experience
This member has a
positive experience in
management of a
team.

Team Value
Timely dispute
resolution is a team
value that is followed
by this team member
Code of Ethics
Each team member
will be given an equal
opportunity to provide
their views regarding
the management of
team
Rules and
Expectations
It is mandatory for the
team members to
follow the project plan
during project
implementation.
Member 3: Please
Insert the name of the
member
Previous Experience
This member has a
positive experience in
management of similar
projects.
Team Value
The member will be
guiding the technical
team whenever needed
Code of Ethics
The decision making
process will be
transparent and
unbiased
Rules and
Expectations
According to the team

rule, honesty and
integrity will be
maintained in working
as a team.
Member 4: Please
Insert the name of the
member
Previous Experience
The member has a
positive experience of
team management
Team Value
The project will be
implemented with
minimal delay.
Code of Ethics
Professional
Competencies will be
maintained while
implementing the
project.
Rules and
Expectations
The team is expected
to complete the project
within the set deadline.
Signatures Member1 Please Insert the
Signature
Member2 Please Insert the
Signature
Member3 Please Insert the
Signature
Member4 Please Insert the
Signature

Part 2 (Group)
Week-5 Organiser Scribe
Meeting regarding the
project specifications
Member 1: This
member will head the
meeting. The Meeting
will involve Globe in
order to discuss the
project specifications
and the requirements
of the computer based
system that is to be
developed by Virtucon.
Member 2: This
member has the
responsibility of
documenting the
meetings minutes. The
outcome of the
meeting is expected to
finalise the
requirements and the
specifications of the
project.
Week-6 Organiser Scribe
Meeting Regarding the
Development of Project
Plan
Member 2: This
member has the
responsibility of
organizing the
meeting. The meeting
will involve both
Globex and Virtucon. It
is essential to develop
a project plan so that
the project is
implemented according
to identified project
requirements and
specifications
Member 1: This
member is responsible
for documenting the
meetings minutes of
the meeting. The
outcome of the
meeting is expected to
finalize the project plan
that will be followed for
implementation of the
project.
Week-7 Organiser Scribe
Meeting Regarding the
Coding Specification
and Coding Schedule
Member 3: This
member has the
responsibility of
organizing this meeting
in presence of
Virtucon. This meeting
is expected to discuss
the coding problems
that the project might
face.
Member 4: This
member is responsible
for documenting the
outcomes of the
meeting. The outcome
of the meeting is
expected to resolve the
issues associated with
the coding of the
computer based

system for TAHS.
Part 3 (Group)
3.1 Identify stake holders in the case study and fill in the table
The main stakeholders and their plan for communicating the project needs is documented in the
table below-
Stakehold
er name
Informatio
n to be
shared
Frequency
of
informatio
n
exchange
Location
of
informatio
n
exchange
Purpose of
communica
tion
Mechanis
m (hard
copy, PDF,
PPT, DOC)
Who what when Where Why How
Globex Project
Specificati
ons
Monthly Globex
Head
office
To inform
the project
team about
the
accurate
specificatio
n of the
TAHS
project and
the
computer
based
system
that is to
be
developed
Hard copy
and PPT
Virtucon Project
Plan
Monthly Virtucon
Head
Office
To inform
the project
team about
the project
plan that
will ensure
that the
project is
being
implement
ed
according
to the
objectives
Hard copy
and PDF

and the
specificatio
ns
provided
by Globex
Project
Manager
Project
Progress
Weekly Project
Site
The
Project
Manager is
responsible
for
communica
ting the
project
progress,
project
needs and
status of
the project
that is
being
implement
ed.
DOC file
High
School
Committe
e
Project
Needs
Monthly School
Campus
To
communica
te the
project
needs so
that the
system
that is
being
developed
is able to
meet the
major
requiremen
ts and the
specificatio
ns of the
project.
Hardcopy
and PDF
The above table gives an idea of the associated stakeholders and the communication plan for each
of the stakeholders associated with a project. The communication plan that is development will help
in ensuring appropriate project reporting to all the associated stakeholders of the project so that the
chance of stakeholders’ dissatisfaction is less.

Part 4 (Individual)
4.1 Reflection
This project has helped me in gaining an understanding of the different project
management tools and techniques. Knowledge about appropriate project
management tools is necessary in order to ensure that the project is being
implemented according to the plan. This further increases the probability of success
of the project. I have understood that having proper leadership skills is essential in
order to ensure that the project team members are working as per the project
specifications. An excellent leader necessarily posses appropriate communication
skills to communicate the issues with the team members and to lead the project
team towards successful completion of the project. Therefore, appropriate
communication skill is an important consideration for the project management team.
It is therefore essential for a project manager to be a good project leader in order to
effectively manage a project team. The project manager should posses an
appropriate problem solving ability so that the major issues in a project can be
solved in an appropriate manner. Apart from that, the project manager should be an
excellent team builder so as to lead the team towards appropriate project
completion. Apart from that it is essential for the project manager to maintain honesty
and integrity in team management. Furthermore, a project manager is needed to be
focused in order to achieve the project goals. These leadership qualities of the
project help a project manager in successfully executing a project and further helps
in ensuring that the project is implemented according to the given project
specifications.
The project manager should have knowledge about the technique of appropriate
project scheduling and budget estimation in a project. Apart from that, a project
manager should have proper negotiating skills to control various aspects of a project.
A project manager needed to have an idea of appropriate risk management process
and risk control mechanism in successful management of the project.

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