Fairfield Energy: Project Stakeholder Management & Communication

This report presents a comprehensive stakeholder management and communication plan, focusing on Fairfield Energy. It begins by defining corporate governance and its importance in ensuring transparency, accountability, and effective information flow. The report includes a stakeholder register, detailing key stakeholders like the Sales Manager, Sales Person, Quality Manager, and CEO, along with their roles, expectations, and levels of interest. A stakeholder interest grid tool is utilized to categorize stakeholders based on their level of interest and influence, informing engagement strategies. The stakeholder engagement and communication plan outlines the information needs, engagement levels, and communication methods for each stakeholder, ensuring that relevant information is distributed effectively to enhance their involvement and support for Fairfield Energy's projects. The report also includes a list of references.

Running head: PROJECT AND RISK MANAGEMENT
Project Stakeholder Management and Communication Plan
Name of Student-
Name of University-
Author’s Note-

1PROJECT AND RISK MANAGEMENT
Governance
The corporate governance mainly aims to all processes as well as structures that helps to
transfer business as well as affairs that are related to the Fairfield Energy. For improving the
value of long term shareholders, the corporate performance as well as accountability can be
enhanced considering the interest of the stakeholders. The corporate governance mainly refers to
the building credibility, accountability, and ensures transparency. This also helps to maintain the
effective channel of the information that is disclosed ensures good corporate performance. The
industry of oil and gas in Scotland is the world largest leader for the supply chain management.
To maximize all the opportunities that are provided by the position. The Scottish government
plays a main role for continuing the promotion as well as development for improving the energy
supply management for Fairfield Energy. The government of Scottish advises the Ministers as
well as the agencies of Fairfield Energy to key the issues of the Scottish energy as well as
informs the policy development for oil and gas sector.
1. Stakeholder Register
Stakeholder
Name
Title of
Stakeholder
Role of
Stakeholder
Expectation Level of
Interest
Mr. A Sales Manager Sponsor Sales manager of
Fairfield Energy
is expected to
increase the sales
of the company.
He is expected to
Very high level
of Interest

2PROJECT AND RISK MANAGEMENT
increase the
number of clients
and agents in the
company and will
manage the all the
sales person
work.
Mrs. B Sales Person Marketing Helps in increase
the sales.
Promotes the
product or the
service of the
company. Deals
with customer.
High level of
Interest
Mr. C Quality Manager Tester Expected to check
the quality of the
service or the
product. Manages
the employees
who are involved
in the quality
assurance.
High level of
Interest
Mr. D Programming Functional Expected to Medium risk

3PROJECT AND RISK MANAGEMENT
Manager Manager manage the
programs
involved the
organization.
level
Mr. E Accounting
Director
Manages the
account of
expense and
income in the
organization.
Expected to make
weekly expense
report.
High Interest
Level
Mrs. F Sales Director Team
Member
Manages all sales
manager in the
company
evaluating their
work and
instructing them
what to do.
Medium Interest
Level
Mr. G CEO Company
Head
Manages all the
directors in the
company. the
expense and the
Low level
Interest

4PROJECT AND RISK MANAGEMENT
income report is
also expected to
checked by him
and deals with
severe problems
and risks in the
company.
Mr. H Agent 1 User Agent helps to
provide customer
to the company.
Their main
agenda is to
include customer
in the company.
Low level of
interest
Mrs. I Agent 2 User Agent helps to
provide customer
to the company.
Their main
agenda is to
include customer
in the company.
Low level of
interest
Mr. J Quality Assurance Tester Assures the
quality of the
High Interest
Level

5PROJECT AND RISK MANAGEMENT
service or the
product that is
provided by the
company.
Mrs. K Technician Functional
Manager
The technician
helps to manage
the program who
are involved in
the company.
Medium level of
interest
Mr. L Developer Developing Develops the
system involved
in the company
High level of
Interest

6PROJECT AND RISK MANAGEMENT
Stakeholder Interest Grid Tool
Figure 1: Stakeholder Interest Grid Tool
(Source: Done by Author on Visio)
Stakeholder Title Interest Grid Tool
Sales Manager Monitors
Sales Person Keep Satisfied
Quality Manager Monitors
Programming Manager Manages Closely

7PROJECT AND RISK MANAGEMENT
Accounting Director Monitors
Sales Director Monitors
CEO Manages Closely
Agent 1 Keep Satisfied
Agent 2 Keep Satisfied
Quality Assurance Keep Informed
Technician Manages Closely
Developer Monitors
2. Stakeholder Engagement and Communication Plan
Stakeholder
Role
Information
Needed
Engagement
Level
Communication
Requirements
Information
to be
distributed
and
expected
impact on
their
engagement
Timeframe
Sales
Manager
Needs data of
the sales
person in the
company for
High level of
engagement
Requires
communication
for developing
the growth of the
Sales
manager
increases the
sales within
Monthly

8PROJECT AND RISK MANAGEMENT
managing
them.
company and
increase the sale
level of the
company.
the
company.
Sales Person Needs data of
customer for
increasing the
sales and
keeping a
track on the
regular
customer.
High level of
engagement
Needs
communication
increasing the
sale of company.
they can
communicate
with the
customer which
can help to
increase the
sales rate of the
company.
Helps to
increase the
sales. Also
promotes the
product or
the service
of the
company.
Daily
Quality
Manager
Needs data
for analyzing
the quality of
the product
and the
product.
Low level of
engagement
Required
communication
to improve the
quality of the
products or the
service provided
by the company.
Check the
quality of the
service or
the product.
Manages all
employees
involved in
Quarterly

9PROJECT AND RISK MANAGEMENT
the quality
assurance.
Programming
Manager
Needs data
for
programming.
The programs
are
maintained
for running
the program
successfully.
Low level of
engagement
The events that
are carried out in
the company are
to be managed
and requires
communication
for managing the
programs.
Expected to
manage the
programs
involved the
organization.
Daily
Accounting
Director
Need expense
and income
data for
managing the
accounts
Low level of
engagement
Communication
required for
account
management
which includes
sales and income
report
(Senaratne and
Ruwanpura
2016).
Manages the
account of
expense and
income in
the
organization.
Expected to
make weekly
expense
report.
Monthly
Sales
Director
The data of
sales are
Low level of
engagement
Communication
is required
Manages all
sales
Monthly

10PROJECT AND RISK MANAGEMENT
needed for
keeping track
on sales.
because the sales
are to be
managed by the
sales director.
manager in
the company
evaluating
their work
and
instructing
them what to
do.
CEO Data of
company’s
expenditure
and income
High level of
engagement
For managing
the business
process,
communication
is needed with
the CEO of the
company
(Carroll and
Buchholtz
2014).
Manages all
the directors
in the
company.
the expense
and the
income
report is also
expected to
checked by
him and
deals with
severe
problems
and risks in
Weekly

11PROJECT AND RISK MANAGEMENT
the
company.
Agent 1 Data
regarding the
products and
service of the
company
High level of
engagement
For
communicating
with the
customer, agents
are needed. The
agents can
directly hold the
customer within
the company.
Agent helps
to provide
customer to
the
company.
Their main
agenda is to
include
customer in
the
company.
Daily
Agent 2 Data
regarding the
products and
service of the
company
High level of
engagement
For
communicating
with the
customer, agents
are needed. The
agents can
directly hold the
customer within
the company
(Camilleri and
Agent helps
to provide
customer to
the
company.
Their main
agenda is to
include
customer in
the
Daily