Project Management and System Engineering: Information System Project

This project management assignment outlines the implementation of an information system in the retail industry of Abu Dhabi. The project involves defining business and system requirements, project planning including scope, schedule, and budget estimation, system development, testing, and handover. The solution includes a project schedule, cost analysis, work breakdown structure, objective analysis tree, and a conceptual design with accounting and inventory management features. The assignment also details the system specifications and necessary resources, such as hardware and software, along with a functional flow diagram. The document concludes with a comprehensive bibliography of relevant project management resources. The project aims to improve efficiency and reduce errors in the retail sector through an integrated information system.

Running Head: PROJECT MANAGEMENT AND SYSTEM ENGINEERING
Project Management and System Engineering
Name of the Student
Name of the University

1PROJECT MANAGEMENT AND SYSTEM ENGINEERING
Answer to 1
The retail industry mainly involves purchase of products from the wholesalers and sale of
the products to the customers at higher prices. In Abu Dhabi, the retail industry is generally
handled manually including keeping track of purchase from wholesaler, pending payments to the
wholesaler, inventory update, tracking sales and others. In spite of very efficient handling,
numerous errors occur and they result in errors in accounting process. The implementation of
information system can help resolve this issue and will result in an efficient and effective system
free of human errors as well as faster operations. Hence, this project has been proposed for
implementing information system in the retail industry in Abu Dhabi. The features of the
information system will include accounting, payment processing, record keeping and others.
Answer to 2
The project schedule and cost are shown in the following table.
Task Name Duration Start Finish Cost
Implementation of Information System
in Abu Dhabi Retail Industry
66 days Mon 4/15/19 Mon 7/15/19 $54,180.00
Requirement Gathering 6 days Mon 4/15/19 Mon 4/22/19 $6,000.00
Define Business Requirements 2 days Mon 4/15/19 Tue 4/16/19 $2,000.00
Define System Requirements 2 days Wed 4/17/19 Thu 4/18/19 $2,000.00
Receive Approval to Proceed 2 days Fri 4/19/19 Mon 4/22/19 $2,000.00

2PROJECT MANAGEMENT AND SYSTEM ENGINEERING
Project Planning 8 days Tue 4/23/19 Thu 5/2/19 $4,800.00
Define Project Scope 2 days Tue 4/23/19 Wed 4/24/19 $1,200.00
Develop Project Charter 2 days Thu 4/25/19 Fri 4/26/19 $1,200.00
Estimate Schedule 1 day Mon 4/29/19 Mon 4/29/19 $600.00
Estimate Budget 1 day Tue 4/30/19 Tue 4/30/19 $600.00
Finalize Project 2 days Wed 5/1/19 Thu 5/2/19 $1,200.00
Information System Development 27 days Fri 5/3/19 Mon 6/10/19 $24,500.00
Procure Hardware 4 days Fri 5/3/19 Wed 5/8/19 $7,400.00
Procure Software 3 days Thu 5/9/19 Mon 5/13/19 $4,300.00
Development of the Information
System
15 days Tue 5/14/19 Mon 6/3/19 $9,600.00
Addition of Features 5 days Tue 6/4/19 Mon 6/10/19 $3,200.00
System Testing 16 days Tue 6/11/19 Tue 7/2/19 $10,880.00
Performance Testing 5 days Tue 6/11/19 Mon 6/17/19 $3,200.00
UI Testing 5 days Tue 6/18/19 Mon 6/24/19 $3,200.00
Usability Testing 5 days Tue 6/25/19 Mon 7/1/19 $3,200.00

3PROJECT MANAGEMENT AND SYSTEM ENGINEERING
Handover 1 day Tue 7/2/19 Tue 7/2/19 $1,280.00
Closing 9 days Wed 7/3/19 Mon 7/15/19 $8,000.00
Documentation 5 days Wed 7/3/19 Tue 7/9/19 $3,000.00
Review and Appraisal 3 days Wed 7/10/19 Fri 7/12/19 $4,000.00
Sign Off 1 day Mon 7/15/19 Mon 7/15/19 $1,000.00
The cost of the project is calculated from the following rates for human and material
resources.
Resource Name Type Max. Units Std. Rate
Project Manager Work 100% $125.00/hr
Project Supervisor Work 100% $75.00/hr
Developer Work 100% $80.00/hr
Tester Work 100% $80.00/hr
Hardware Costs Material $5,000.00
Software Costs Material $2,500.00
Additional Costs Material $1,000.00

4PROJECT MANAGEMENT AND SYSTEM ENGINEERING
Answer to 3
The work breakdown structure is presented as follows.
Figure 1: Work Breakdown Structure of the Project
(Source: Created by Author)
Answer to 4
The objective analysis tree for the project is shown in the following diagram.

5PROJECT MANAGEMENT AND SYSTEM ENGINEERING
Figure 2: Objective Analysis Tree
(Source: Created by Author)
Answer to 5
The various design types of a system that will be implemented in a project are as follows.
 Conceptual Design
 Preliminary Design
 Detail Design
In this case, the project is planned based on conceptual design as it is neither finalized nor
already developed. Now for the conceptual design of the system, the proposed functions that are
desired from the system are as follows.
Accounting – One major feature needed is accounting. The retailers need to keep track of
payments for wholesalers as well as the revenue generated from the sales of the products. The
system is expected to take entries of purchases and sales and automatically update the financials
accordingly.
Inventory Management – This feature uses data from the accounting feature i.e. the
system is expected to take entries of purchases and sales and automatically update the inventory
accordingly.
The functional flow diagram is shown as follows.

6PROJECT MANAGEMENT AND SYSTEM ENGINEERING
Information System
Entry of Sales DataEntry of Purchase Data
Update Inventory
Update Finance Account
Update Inventory
Update Finance Account
Figure 3: Functional Flow Diagram
(Source: Created by Author)
The system specifications considering one information system for a retailer are as
follows.
 1 Computer with updated technical specifications (RAM, Hard Disc, etc.)
 Cloud Subscription
 Accounting Software
 Inventory Tracking Software
 Business Information Portal
 Firewall

7PROJECT MANAGEMENT AND SYSTEM ENGINEERING
For implementing the specifications provided, the retailer needs to purchase a new
computer or upgrade the technical specifications if it already owns one. Various types of
software as mentioned above are also required for performing various functions that have been
described earlier. Appointing a technical expert is the most suitable way to handle this problem
and ensure the requirements are correctly gathered for the project.

8PROJECT MANAGEMENT AND SYSTEM ENGINEERING
Bibliography
Harrison, F. and Lock, D., 2017. Advanced project management: a structured approach.
Routledge.
Joslin, R. and Müller, R., 2015. Relationships between a project management methodology and
project success in different project governance contexts. International Journal of Project
Management, 33(6), pp.1377-1392.
Kerzner, H. and Kerzner, H.R., 2017. Project management: a systems approach to planning,
scheduling, and controlling. John Wiley & Sons.
Lock, D., 2017. The essentials of project management. Routledge.
Todorović, M.L., Petrović, D.Č., Mihić, M.M., Obradović, V.L. and Bushuyev, S.D., 2015.
Project success analysis framework: A knowledge-based approach in project
management. International Journal of Project Management, 33(4), pp.772-783.
Winter, R. and Chaves, M.S., 2017. Innovation in the management of lessons learned in an IT
project with the adoption of social media. International Journal of Innovation: IJI Journal, 5(2),
pp.156-170.