Project Management Report: Team Analysis, Control Cycle, and Indices

This report provides a comprehensive analysis of a project team's dynamics, focusing on its strengths, weaknesses, and strategies for conflict resolution. It identifies clear direction, open communication, and mutual motivation as key strengths, while highlighting time management, task delegation, ...Read More

Project Management

Table of Contents
INTRODUCTION...........................................................................................................................1
2 Presenting three strength of the project team............................................................................1
3. Three weaknesses of team.......................................................................................................1
4. Describe one instance where the conflict was apparent...........................................................2
5. Describe four step of general model of project control cycle..................................................2
6. Schedule Performance index and cost performance index......................................................3
7. Explaining when crashing the project mainly focus on those activities which lie on critical
path...............................................................................................................................................3
CONCLUSION................................................................................................................................4
REFERENCES................................................................................................................................5

INTRODUCTION
The report is based upon the raising fund for non profit organization named as Deaf-
Aotearoa who supports the deaf community and report will describe the strength and weaknesses
of the team and describe how the conflict is managed. Further, it show 4 phases of project
control cycle and schedule performance index and cost performance index.
2 Presenting three strength of the project team
The strength of my team is as mention below:
Clear direction: It is the biggest strength because as we are work in a team and we always
provide clear direction to each other. If sometimes I face any issue, I immediately contact with
our teacher in order to make it clear. I also feel that through clear direction, we select the right
path that helps us attain the success of the project.
Open and honest communication: Another key strength that encourage me to work in a team.
As our team have clear and free communication, even we done face to face meetings that helps
to get more interactions. This key strength also helps to avoid conflicts and reach towards
success.
Motivates each other: My team members also motivates each others such that when any of us
feel low or demotivated, we always cheer up and provide solutions. This strength also help to
attain the aim and objectives, ensures the project success as well.
3. Three weaknesses of team
 Time management: This skill is the weaknesses of our team because we are not manage
our time with the defines schedule and as a result, we were compromise with our project
deliverables. Therefore, this weakness did not help to attain the aim and objective in
specified time. In order to mitigate the weakness, team has to first set the task as per
priority with deadline (set milestone) which helps to determine to identify the work
importance. In this way, the project is completed (Harrison and Lock, 2017).
 Delegate task: Though we provide proper directions but we cannot delegate the task
accordingly and that is why it is consider as a weakness. Such that, in a team roles and
responsibilities are not delegated then it is affect the project success. In order to mitigate
it, team member have to first interact with each other and determine strength of each one.
This help to delegate the task according to their key strength.
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 Patience: In my team, the team-members have low patience which affect the overall
project success. Such that they react instantly and it leads to create personal conflicts. In
order to mitigate it, try to set positive environment and always listen others so that it will
help to develop patience level as well.
4. Describe one instance where the conflict was apparent
When we are discussing about our project, one of our team member suddenly start
arguing other member related to his not providing regular updates related to project. As result,
this conflict leads to strong deep discussion and as a result, it leads to personal conflicts as well.
At that time, we uses collaboration conflict management strategy which is work by integrating
the ideas that is set out by different people. Its main object is to provide better and creative
solutions that is acceptable by everyone. In this strategy, other team members provide different
ways that help to overcome the problem and as a result, this conflict management strategy will
aid to control the conflicts and as it is acceptable by all, as a result, the conflict is resolved.
5. Describe four step of general model of project control cycle
Four phases of Project control cycle are:
 Initiation: It is the first phase in which the project objectives is identified that should be
attain by the team (Dalcher, 2019).
 Planning: If the project is approved then it move into next phase, where the team
members properly schedule their work and by creating smaller goals the large project is
achieved.
 Execution: In this stag, the plan turns into an action and project manager keep work on
track, organize teams and ensures the work is done as per the original plan.
 Closure: It is last stage in which project manager determine the success of the project by
release project resources.
The chosen deliverable is Marketing and these four step is applied in this manner:
 Initiation: To collect the fund to support the deaf community, the there is need to use
marketing as a deliverable. So that it will help to create awareness among people.
 Planning: For raising fund and create awareness, project manager has to make proper
planning and thus, it will help to attain the aim. Further, the manger start making small
goals that is for marketing, they use advertisement and council that help to creates
awareness and support for deaf community (Cunningham and et.al., 2016).
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 Execution: In this stage, the project manager measured the performance in order to make
sure the success. Such that design proper budget and determine whether the project will
be completed in this or not. Further, project manager also creates task and organize
workflows to meet the aim.
 Closure: In this, the success is measured such that through marketing, Deaf- Aotearoa is
collect the fund to support deaf community or not and after that all the closure
documentation is filed, as it reaches to final step.
6. Schedule Performance index and cost performance index
Schedule Performance Index: It measure how close the project is completed as
compared to the schedule. It is also known as the ration which is calculated by dividing the
budget cost of work by planned value (Miguel, Madria and Polancos, 2019).
SPI = Earned Value/ Planned value
Cost Performance Index: It helps to measure the financial effectiveness and efficiency
of the project and also represented the amount of completed work for every unit of cost spent.
CPI= Earned value/ Actual cost
The project manager uses SPI to estimate the future project performance. Such that if SPI
is greater than 1, the project is ahead of schedule. While on the other side, if the SPI is 1, which
means that the project is perfectly on spending the budget (Lipke, 2019). Therefore, this ratio
will help the project manager for measuring the overall project and if the SPI is equal to one
which means the project is exactly on schedule. Thus the earned value helps to monitoring,
whether the project is on right track or not.
7. Explaining when crashing the project mainly focus on those activities which lie on critical
path
When crashing a project, the project manager only focus on those activities which are lie
on critical path rather than slack time because it helps the project manager to reduce the duration
of project and it is also essential to concentrate on reducing the critical path. On the other side, if
the project manager focus on slack time then it increases the time duration of the project because
Slack time helps to determine the factors that cause delay the project (Zareei, 2018). That is
why, at the time of crashing project, the project manager is able to calculate the optimum
combination of resources increases the required to attain that shortened project duration.
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In addition to this, the activities that lie on critical path have no slack and the critical path
is the longest path that decides the project completion time. That is why, it makes sense to
examine different components of the project that relies on the critical path in order to assess
where crashing can be done. So that it will help to the reduce the project completion time as well.
CONCLUSION
By summing up above report it has been concluded that team have some strength that
helps to attain the project and also concluded some strategies to overcome weaknesses. Further,
report concluded 4 phases of marketing as a deliverable in order to establish effective project
control. Lastly, report concluded SPI and CPI and concluded reason of only focus on critical
path.
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REFERENCES
Books and Journals
Cunningham, C. and et.al., (2016). Evaluation of life cycle impacts of intersection control type
selection (No. FHWA/NC/2014-11). North Carolina. Dept. of Transportation.
Dalcher, D. (2019). Moving beyond project delivery: Reflecting on the life cycle concept as way
for organising project work. PM World Journal.8.
Harrison, F., & Lock, D. (2017). Advanced project management: a structured approach.
Routledge.
Lipke, W. (2019). Earned Schedule Forecasting Method Selection1.
Miguel, A., Madria, W., & Polancos, R. (2019, April). Project Management Model: Integrating
Earned Schedule, Quality, and Risk in Earned Value Management. In 2019 IEEE 6th
International Conference on Industrial Engineering and Applications (ICIEA) (pp. 622-
628). IEEE.
Zareei, S. (2018). Project scheduling for constructing biogas plant using critical path
method. Renewable and Sustainable Energy Reviews. 81. 756-759.
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