Organizational Behavior and Project Team Management Report

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Organisational Behaviour and Project

Contents
Introduction....................................................................................................................................3
Team Building Component...........................................................................................................4
Team organisational structure.................................................................................................4
Team recruitment plan..............................................................................................................5
Team building plan....................................................................................................................7
Team Management Component...................................................................................................9
Staff management plan..............................................................................................................9
Team communication plan......................................................................................................10
Assessment plan.......................................................................................................................10
Improvement plan...................................................................................................................11
Conclusion....................................................................................................................................12
References.....................................................................................................................................13

Introduction
The following assignment focuses on further analysing the case study of assessment 1. It
includes focusing on the development of project human resource plan. It includes focusing on the
team building and the components of team building which helps in planning for the
organisational structure of the team, recruiting team members and bringing the individuals all
together as a team. It also includes focusing on the team management plan which includes plans
for managing the communication among team members, assessment of the members’
performance and required improvement.

Team Building Component
Team building is a very essential element in an organisation. Teams present in the organisation
present a very systematic system of preventing, addressing and solving the various problems
faced by the organisation which cannot be addressed and solved by an individual person alone.
Further effective teams allow encouraging process ownership, opens a line of communication,
gives opportunities to participate in the decision-making process and share responsibility among
all the members of the team (Aga et al. 2016). The elements of the building team are as follows:
Team organisational structure
For the purpose of building an effective team, planning for the team organisational structure is
very necessary. Having a map for the team is very essential. Providing an organisational
structure of the team helps the members of the team easily coordinate with each other,
understand own responsibility, simplifies the process of pitching new ideas, setting up meetings
and also interacting with other team members. Developing an organisational structure of the
team helps the members in knowing their upper level to whom they should communicate for any
kind of issue. Building a team organisational structure also provides transparency among all the
team members which smoothen the communication among team members. Building team
organisational structure helps in successfully taking the actions which can be completed only
through collaboration from the whole team. Unlike the team without any particular structure the
leader continuously focusing on meeting the goals and objectives alone, teams having proper
organisational structure involves all the team members equally focusing and assisting each other
to achieve the common team goals and objectives reducing the burden from a single person
(Merrick et al. 2017).
The structure development of the team should be based on skill set. Team members and
facilitators should be given proper importance. The team members should feel valued and
empowered to make a particular decision. The leaders selected should be skilful and have proper
knowledge regarding the task to be performed by the team and should be able to properly guide
and control the team members and provide required help wherever necessary. All the levels of
the developed team structure should be equipped with skilful and deserving members making the
team structure successful.
An organisational structure of marketing is as follows:

The following developed team structure depicts a proper hierarchy of power and transparency.
The following structure helps the team members to understand their position, in the team, roles
and responsibilities and to who they should contact in case they face any issues. Also, it provides
transparency among the team members.
Team recruitment plan
The team recruitment plan is a strategy which is prepared for the purpose of choosing the perfect
members of the team. Recruitment plan identifies the goals of the particular position and then
access the specialities of the applicants for that particular positions based on the requirements.
The recruitment process helps in making the process of hiring more smoother along with acting
as a guideline of qualification for the applicants. Further, it helps the team leaders and managers
in choosing the right deserving and qualified applicant for the team. A good recruitment plan
helps the team in finding well-qualified team members filling the vacant position and performing
the work to achieve the team’s goals and objectives (Jimenez & Czaja, 2016). The recruitment
plan for a team consists of the following steps:
Identifying the opening: This step of recruitment involves identifying the opening for the post
of the team.
Vice President
of Marketing
Director of
digital
marketing
SEO Manager
PPC Manager
Director of
Advertising
Creative
Director
Director of
Public Relations
Public Relations
Team Lead 1
Public Relations
Team Lead 2

Deciding how to fill the vacant team post: This step involves the team leaders making the
decision for filling the vacant team post.
Identifying target group: In this step, the team leaders focus on identifying the target group for
the recruitment process which involves focusing on the particular group of people in the society
who are suitable for the vacant position in the team.
Notifying the target group: This step includes the team leaders notifying the target group about
the ongoing recruitment process for the particular post in the team.
Meeting with the applicants: In this step the team leaders meet with the applicants to discuss
the post they have applied for in the team, test the skills and knowledge of the applicants.
All these steps of the team recruitment process are followed by the team leaders and managers to
successfully complete the recruitment process and hire qualified members in the team.
Announcement
for the
recruitment
Timeline of
recruitment
Advertisement
Plan
Scheduing
Interview
Assessment
tools
Checking
backgrounds
Interviewplans
References

Team building plan
A team involves certain individuals having a common taste, preference, attitude and interest
come together and work for the purpose of achieving a common goal and objective, which
includes all the individuals performing at their best and contributing equally for meeting the
targets and achieving the objectives. It requires all the members of the team to be aware of their
responsibilities and is serious towards completing their part of work, for successful achievement
of the team goals (Feldman, 2018).
Team building refers to the various activities followed for the purpose of bringing together the
individuals having common interest and taste. It also refers to the process which includes certain
activities followed by the team leaders and managers for the purpose of motivating the team
members to work effectively and achieve the team goals and objectives. The process involved in
team building is as follows:
Determine the timeline: This step involves determining the timeline for the work to be done by
the team members based on the level of work. Determining a timeline will help in creating tasks
list and assigning a particular time period for each task, which will help in completing the task
with the required speed and accuracy that it is completed in the assigned time period.
Set up a planning team: As it is very difficult for an individual to carry out the whole planning
process, thus the next step involves developing a planning team. Setting up a planning team will
in the development of plans, assign tasks to the team members and make the correct decision for
the activities involved with the team.
Define the goal: Having a clearly defined goal and objective is very necessary for a team
building. Defining goal helps in providing the purpose of the team development. Without a
particular goal provided the team members won’t be able to decide from where to start and what
to do. For the purpose of defining the goal of the team, the five “W” questions are of great use
which stands for Who? Where? What? When? Why?
Answering to all these questions and putting them all together can help in clearly defining
perfect goal and objective for the team, allowing the team member to start off with the required
task to achieve the common team goal.
Create a detailed budget: Budget is very necessary for successfully carrying out the activities
needed for the achievement of team goals. A budget helps in providing the necessary resources

required for completing the activities and also provide remuneration to team members. The
budget will help in aligning cost for each activity involved in the team operations. The creation
of a budget will help in planning out the cost for each activity and also keep a track of the
expenses.
Develop a checklist: Developing a checklist is very necessary for the process of team building.
Developing a checklist is the process which involves creating a list including all the activities
that needed to be performed and after the completion checking and analysing whether all the
activities are completed successfully or not. Creating a checklist will help the management
prevent missing important tasks, which may later become a barrier to the successful achievement
of the goals of the team.
Determine the timeline
Set up planning team
Define goal
Create a detailed budget
Develop a checklist

Team Management Component
Team management is the process which monitors, administers and coordinate the team perform
the assigned task. Team management consists of teamwork, setting up objectives, providing
performance appraisals, proper communication. It is the capability of identifying and solving
conflicts and problems arising in the team. Team management includes use of various leadership
styles and methods by the team manager for the purpose of increasing the individual
performance of the team member eventually increasing the performance of the whole team (Flin
et al. 2017).
Staff management plan
The staff management plan is a plan which explains the requirements and manages the human
resources in the team. Staff management is developed based on the needs and requirements of
the particular project being carried out by the team (Bradt & Drummond, 2019). The staff
management plan is a part of a human resource plan and consists following:
1. Develop a plan for staff acquisition: The staff management helps in developing a plan for
the acquisition of staff whenever necessary. The staff management plan helps in determining and
estimating the number of members required in the team.
2. Plan for staff release: Along with focusing on staff recruitment, a staff management plan
also focuses on developing a plan for the release of staff. This involves releasing the
underperforming staff who weren’t able to meet the performance criteria and also releasing the
staff which are not required anymore and it will help in reducing financial burden as well.
3. Need for staff training: As the training of staff is very important for maintaining
Excellency in the performance. The staff management plan monitors, analyse the performance of
the staff and helps in understanding the need for providing training to the staff.
4. Recognitions and rewards: Staff management plan develops recognition and reward
system for the staff. The reward and recognition system is very essential for maintaining the
motivation of the staff members. Staff management plan identifies the staff members with
excellent and extra-ordinary performance and develops the plan for rewarding them and
providing recognition.

5. Safety: Safety is very important in the workplace. Staff management plan develops
various rules and regulations to be followed regarding the use of equipment, machinery and other
activities to be performed by team staff for maintaining the safety of the staff.
Team communication plan
Team communication plan is a simple plan which is developed for the purpose of allowing the
team members to communicate with others effectively. Team communication plan helps in
setting up clear guidelines for the way of sharing information, taking responsibilities and the
direct flow of information in the team. In the team building plan, all the necessary task are
identified, and the same needs to be done in communication as well. For complete the activities
developed for the team and achieving the team goal, developing effective communication is very
necessary. Communication play an important role in the team which includes it helps in
increasing visibility and transparency among all the team members, provide opportunity to share
information, views and thoughts among team members, sets up clear expectations and also
makes sure that the team is aligned towards achieving the team goals and objectives (Nazari,
2016). The team communication plan involves the following steps, which are as follows:
1. List the communication needs: The purpose and goals of every team are different. Thus
the needs of communication also differ from team to team which involves determining the type
of communication needed or the team based on the need and goal of the team.
2. Define the purpose of communication: Unnecessary communication will result in
interfering in the work of team member. Thus team communication plan helps in determining the
purpose of communication to prevent unnecessary emails, messages, call etc.
3. Choose the perfect communication method: Team communication plan assists in
choosing the perfect communication method for the team based on the tasks, goals and
requirements of the team.
Assessment plan
Assessment plan provides the team leaders with an outline which assists them in assessing the
performance of the team members. An assessment plan includes accessing the performance
outcomes, performance opportunities, targets, measures and process for carrying out the
assessment plan. An assessment plan is necessary for any team because it helps in assessing the
performance of the team which is necessary to make sure that the team members are working

effectively (Bidstrup et al. 2016). The development of an assessment plan involves the following
steps:
1. Create task statement for overachieving
2. Specifying the gals, purpose and outcomes
3. Make planning for delivering the outcomes
4. Designing or identifying the methods
5. Make planning for implementing the assessment plan
6. Plan for communication the results
Improvement plan
An improvement plan is a plan which states the steps to improve the performance issues arising
in achieving the goals and objectives of the team. The improvement facilitates the team member
and team leaders to discuss the tasks and activities that need improvement along with focusing
on the way to improve. While using the improvement plan the team leaders should focus on the
certain items which are as follows:
1. Be specific and focus exactly on the performance that needs improvement along with
providing examples.
2. The expected level of performance required should be stated along with stating the
performance is required constantly.
3. Provide the resources and support required to improve the performance of the team
member.
4. Properly communicate the plan for providing feedback to the team members. Provide
meeting time, along with specifying with whom and where. The measures to be used for
evaluating the team members’ performance should also be specified.
5. Provide the specific consequences to be faced if the performance of the team members
doesn’t meet the set standards (Verma et al. 2017).

Conclusion
The following assignment helped in focusing more on the case study provided previously in
assessment 1. The process for the development of project human resource plan is studied. Team
building components are studied which involves planning the organisational structure for the
team, plan for recruiting new members for the team and a plan for building the team. Further, the
assessment is focused on studying the team management and its components. The team
management components further include staff management plan intended for managing the staff,
a communication plan for maintaining effective communication in the team, assessment plan for
assessing the performance of the team members and improvement plan for studying the
necessary improvement that can be made in the performance of the team members.