Effective Time Management for Project Success: A Comprehensive Guide

Desklib provides past papers and solved assignments for students. This presentation explores time management in project management.

TIME MANAGEMENT IN
PROJECT MANAGEMENT
Group 5
Mamta Sharma – 12098878
Rashmi Premkumar – 12078357
Mouleshwar Balraj – 12088518
Dissanayake Karunathilake - 12094295

INTRODUCTION
2
• Time management is the management of the time spent, and
progress made, on project tasks and activities (Wrike, 2019).
• It is one of the six major functions of project management
(Project Management Institute, 2019).
• Time management involves the planning, scheduling,
monitoring, and controlling of all project activities.
• Time is one component among the triple project constraints.
• Effective time management is also key in handling cost and the
scope of the project.

TIME MANAGEMENT
3
“Time management is the act or
process of planning and
exercising conscious control over
the amount of time spent on
specific activities, especially to
increase effectiveness, efficiency
or productivity” (Buck et al.,
2000).

TIME: ITS
ATTRIBUTES
4
• Time is neutral and
finite.
• Time cannot be saved
for future use
• Time has a value like
currency
• Time is cumulative in
nature.

IMPORTANCE OF TIME
MANAGEMENT
5
• All projects are constrained by a certain time frame.
• Failure to complete projects by deadline may lead to
financial loses.
• Deviations from project schedule also make it difficult to
maintain the project scope (InLoox Blog, 2015).
• Delivering projects on time is one of the biggest challenges
project managers encounter.
• Time is money; poor time management will affect
negatively on profits.
• Therefore, time management is extremely important
towards a project’s successful delivery (MacDonald, 1983).

BENEFITS OF TIME
MANAGEMENT
6
•Healthy
•Successful
•Efficient
•Less Stress
•More free time
•Less wasted time
•More Opportunities

TIME MANAGEMENT
FUNCTION
7
Time
Management
Planning Scheduling Monitoring Control
(Source: MacDonald, 1983)

TIME MANAGEMENT
FUNCTION CONT.
8
• Planning: Project objectives, policies,
breakdown & logic, estimating, analysis.
• Scheduling: Real time, real resources,
analysis, displays.
• Monitoring: Data collection, calculation,
progress/performance analysis, reporting.
• Control: Evaluate, decide, direct
(MacDonald, 1983).

PROJECT TIME MANAGEMENT
PROCESS
Activity
definition
Activity
Sequencing
Activity resource
estimating
Activity duration
estimating
Schedule
developmentSchedule control
9
(Source: Hanindito, 2016)

OBSTACLES TO EFFECTIVE
TIME MANAGEMENT
10
•Too much work
•Interruptions
•Stress and
fatigue

EFFECTIVE TIME
MANAGEMENT STRATEGIES
11
• Avoid distractions
• Task list and priorities
• Estimate and track time accurately
• Create a schedule
• Use the right tools and equipment
• Effective communication
• Conduct productive team meetings
(Brown, 2019).

12
•Planning should be there to what
been accomplished
•Try to break work and pyritize
them
•Give sufficient amount of time
for each task
•Give time for relaxation
•Ignore inessential tasks
Precaution in Time
management