Analysis of Project Collaboration Tools, Cloud Storage, and Privacy

This report provides a comprehensive analysis of project collaboration tools, cloud storage, and cloud computing services, along with the associated privacy and security challenges. It explores the advantages, disadvantages, suitability, and applications of each technology, highlighting examples such...Read More

Project

Table of Contents

Introduction......................................................................................................................................1
Literature Review.............................................................................................................................1
Project Collaboration tools.....................................................................................................1
Project collaboration tools.................................................................................................1
Examples of project collaboration tools............................................................................2
Use of project collaboration tools......................................................................................2
Advantages of project collaboration tools.........................................................................2
Disadvantages of project collaboration tools.....................................................................2
Cloud Storage.........................................................................................................................3
Cloud Storage....................................................................................................................3
Use of cloud storage..........................................................................................................3
Advantages of cloud storage..............................................................................................3
Disadvantages of cloud storage.........................................................................................3
Suitability of cloud storage................................................................................................3
Applications of cloud storage............................................................................................4
Cloud Computing...................................................................................................................4
Cloud Computing..............................................................................................................4
Use of cloud computing.....................................................................................................4
Advantages of cloud computing........................................................................................5
Disadvantages of cloud computing....................................................................................5
Suitability of cloud computing..........................................................................................5
Applications of cloud computing.......................................................................................5
Privacy and Security...............................................................................................................6
Privacy and security...........................................................................................................6
Importance of privacy and security for businesses............................................................6
Analysis and Discussion..................................................................................................................6
Project Collaboration tools.....................................................................................................6
Project collaboration tools and its discussion....................................................................6
How tools help businesses during pandemic with examples.............................................7
Privacy and Security during pandemic...................................................................................7
Challenges related to privacy and security for businesses.................................................7

Privacy and security threats businesses faced during pandemic.......................................8
Measures taken by businesses to prevent or protect themselves from threats...................8
Recommendation.............................................................................................................................9
Organization chosen...............................................................................................................9
Recommendation on appropriate project collaboration tool..................................................9
Suggestion on privacy and security measures adapted by the company................................9
Conclusion.....................................................................................................................................10
References......................................................................................................................................11

Introduction
ITC stands for Information and communication Technology. It is defined as the
technology which collaborates the communication and the integration of different computing
devices in a unified manner. It is basically the framework which enables the implementation of
modern computing systems. It contains three Central elements such as data processing, the
storage of information and communication.
ICT consists of digital technologies which helps business organizations in using the
information in a safe and effective manner. It supports the business in being more efficient so
that the business can respond to the customer’s needs. It assists in the business functions like
designing, manufacturing, research and development, sales and feedback systems. ICT has
helped businesses during pandemic by providing different opportunities to learn and grow such
as reduction in the sales friction and improvement in safety. It regularly provides updates on
changing conditions by creating large connections and networking of business in the marketplace
which has helped businesses in brand awareness and new customers (Ratheeswari, 2018).
The purpose of the report is to discuss the project collaboration tools, cloud storage and
computing services and privacy and security challenges along with the measures of it. There are
different areas and topics covered in the report such as advantages, disadvantages, suitability,
applications and examples of project collaboration tools, cloud storage and computing and
privacy and security measures. Recommendation is also provided on the chosen organization on
project collaboration tools and privacy measures with conclusion.
Literature Review
Project Collaboration tools
Project collaboration tools
Project collaboration tools can be defined as the provision of the software and online
services which allows an individual to work together on mutual projects. Physical location does
not matter because this communication is totally online. It is considered as simple as email and
also as complicated as project management software (Ottenbreit-Leftwich, Kopcha and Ertmer,
2018).
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Examples of project collaboration tools
 Asana is one of the project management tools which permit the users to assign different
tasks to other members in order to complete the task and monitor the deadlines. It is
useful for strategic planning in terms of checklist and calendar settings.
 Trello is another project management tool which has an intriguing interface which means
that the task can be easily dragged out of the columns. It is easy to work and learn for
monitoring and assigning the projects.
Use of project collaboration tools
 There are different uses of project collaboration tools which are used in the organizations
such as it supports the project managers to communicate and meet the deadlines
effectively.
 It helps in getting the work done faster and collaboratively with strategic management of
the entire project and task assigned to each and every member (Sunday and Vera, 2018).
Advantages of project collaboration tools
 Advantages of project management tools are such that it benefits the organization in
terms of its increment of productivity and efficiency.
 It is cost efficient and also focuses on the audiences to get the simple procedure for
working on the project.
 It is safe and secure which helps to manage the project in an effective manner.
Disadvantages of project collaboration tools
 Disadvantages of project management tools as such that it results in the physical
disconnection among people who are in the team and working on the common project.
 It also results in delayed responses which can delay the accomplishment of the project
(Toader, Firtescu, Roman and Anton, 2018).
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Cloud Storage
Cloud Storage
Cloud storage can be defined as the model of computer data storage in which the data
which is digitalized are stored in the logical pools. The data is basically stored on the internet
which is managed and operated by the data storage tool in terms of services. It also delivers the
just-in-time capacity and cost which ultimately eliminates the buying and the management of its
own data storage framework (Malaarachchi, 2018).
Use of cloud storage
 Use of cloud storage is such that it helps in the storing and saving of important.
 It secures the private data in an offsite location which can only be accessible with the
help of internet or private network connection.
 This data becomes the responsibility of the third-party cloud provider.
Advantages of cloud storage
 Advantages of cloud storage as such that it is secure and cost efficient. It provides
supportive usability and accessibility.
 It is convenient in sharing files and automatic in nature.
 It has the benefit of multiple users and synchronization. Moreover it has good recovery
options along with the sinking and updating of the data (Bieser and Hilty, 2018).
Disadvantages of cloud storage
 Disadvantages of cloud storage are such that it really requires the internet connection
which means that without the internet it is impossible to store and update the data.
 It needs a large amount of hard drives so that it can support and give privacy to the
important data.
Suitability of cloud storage
 Suitability of cloud storage is as such that it has the suitability in development and testing
of the software.
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 Suitability in the explosion of social media and for collaborations.
 Suitability in disaster recovery and backing up the important data.
 Suitability in the websites for conferences or events.
 Suitability in the multimedia and drastic change in the IT environments in any
organization (Majeed and Ayub, 2018).
Applications of cloud storage
 Applications of cloud storage consist of different software and applications such as
infrastructure as a service and platform as a service.
 Hybrid cloud and multi cloud applications are the major cloud storage usability.
 Testing and development along with Big Data analytics are the major part of the
applications of cloud storage which has the essential requirement in disaster recovery and
data backup.
Cloud Computing
Cloud Computing
Cloud computing can be defined as the availability of different computer system
resources and the computing power especially in the data storage and processing of the data
without any direct active administration by the user. It consists of data centers in which different
functions are distributed over multiple locations (Schwarzmüller, Brosi, Duman and Welpe,
2018).
Use of cloud computing
 Use of cloud computing is majorly in the delivery of computing services such as servers
and storage along with the databases and networking services.
 Moreover it is also used in the software and analytics which has a good role in
intelligence over the internet in order to offer faster innovation and flexible resources.
 It is also used in the enhancement of economy of scale.
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Advantages of cloud computing
 Advantages of cloud computing includes the backup and restoring of data which
improves and enhances the collaboration.
 It provides excellent accessibility with low maintenance cost.
 It is mobile in nature and the user can use the internet services in the pay per use model.
 Moreover it provides unlimited storage capacity along with the data security (Oncioiu
and Petrescu, 2019).
Disadvantages of cloud computing
 Disadvantages of cloud computing include the high requirement of internet connectivity.
 Limited control over the network along with the security issues due to the hacking and
virus attacks.
Suitability of cloud computing
 Suitability of cloud computing includes the cloud suitability analyzer.
 It scans and scores the applications which properly provide the cloud readiness for faster
migration.
 It provides the cloud computing suitability in the form of email and file sharing along
with the online video and voice conferencing (da Silva, dos Santos, dos Santos Soares
and Nunes, 2018).
Applications of cloud computing
 Applications of cloud computing includes art applications which consist of Vistaprint and
Adobe creative cloud.
 Applications in business which consist of Salesforce, chatter and many more.
 Applications in data storage and backing up of data which consists of mozy, Google g
suite and many more.
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Privacy and Security
Privacy and security
Privacy and security of data is defined as the processes and strategies to protect the data
and its privacy. It maintains the integrity of data which safeguards the collection and
management of storage of sensitive data. Search strategies and processes are majorly used in
terms of big Data analytics which are large in number and highly confidential in nature.
Importance of privacy and security for businesses
 Importance of privacy and security of data for businesses as such that it prevents the
important information from being misused by other people with the motive of fraud for
example phishing scams and identity theft.
 This is because if data gets in the wrong hands, businesses can suffer huge losses and that
is why privacy and security of data is highly essential for organizations (Laban and Deya,
2019).
Analysis and Discussion
Project Collaboration tools
Project collaboration tools and its discussion
Asana is one of the project collaboration tools which provide the software as a service
design framework which helps to improve the team collaboration and management of work. It
supports the entire team to manage its project in only one single tool. It helps the teammates to
create the projects so that they can easily assign work to the team mates along with the
specifications of deadlines and easily communicate about the task directly in the asana software.
This project collaboration tool also provides a facility to combine the duplicate tasks and merge
the projects.
Trello is another project collaboration tool which organizes the project into boards. It
supports the team to let them know about the work being done and who is capable of doing the
particular work and what is lacking in the entire process. It maintains coordination among all the
team members by good communication flow and interactive meetings frequently. The support in
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the boosting of the productivity of the entire project with good safety of data stored in the
particular software.
How tools help businesses during pandemic with examples
Project collaboration tools have helped various businesses during pandemic.
 Such tools have saved the time of the business by providing the platform of
communicating and undertaking the project in the form of different project collaboration
tools.
 Such tools have also supported the strengthening of team relationships because of the
effective interaction process.
 Such tools have improved the entire project management with better organisation by
aligning the goals and objectives of the organisation with the project targets.
 It has given the online platform to accomplish the project at different levels such as team
level, community level and network level. This is also known as the online collaboration
for doing business by collaborating with the help of the internet.
 There are basically three crucial elements of online collaboration such as people, process
and Technology which have highly supported the different organisations in this pandemic
to gain the live experience of interaction and communication flow.
 Some of the examples of organisations which have used the project collaboration tools
are Tesco, Marks and Spencer, HSBC, Unilever and many more (Norcross, 2021).
Privacy and Security during pandemic
Challenges related to privacy and security for businesses
There are various challenges related to privacy and security for businesses which are suffered by
various organisations.
 Embedding data privacy is one of the challenges which mean that many businesses only
have their data privacy tools in the information technology systems but not having any
security in other parts of the business. This is because it is expensive to implement and
time-consuming as well.
 Access control is difficult in many industries because of the poor management of
accessibility of the chain of privacy.
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 Most of the organisation has a bad data culture which means that the company does not
care about confidential data which increases the risk of data loss and breaches.
 The ever-increasing scale of data is a big problem in companies because it is important to
clear the unnecessary and irrelevant data in order to avoid duplicity but it is energy
consuming.
 Another challenge is the long list of regulations and documentation to follow which are
directly related to the legislation.
Privacy and security threats businesses faced during pandemic
There are different rates of privacy and security which are faced by businesses at the time of
pandemic.
 Bad password practices is one of the major threats which means that organisations show
leniency in putting the password in their important data which can easily be cracked and
hacked by anyone.
 Phishing attacks are also a threat which is a technique to gain important information by
tricking the user. This information is gained for personal misuse or to loot some money
and even for taking revenge as well.
 Unsecured web browsing is also one of the threats which means each and every site
which an employee is visiting is not compulsory safe and it can bring virus attacks by
using the cookies tools.
 Malware is also another threat which is the software automatically installed in the
computer systems by simply visiting an email link or any web browser, this software can
disrupt the normal functioning of the computer and even can hack the operating system as
well (McNutt, Guo, Goldkind and An, 2018).
Measures taken by businesses to prevent or protect themselves from
threats
There are different measures which are adopted by businesses in order to prevent and protect
themselves from privacy and security threats of information and communication Technology.
 Establishing strong passwords and setting up of firewalls are the security measures.
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 Implementation of antivirus software for protection and updating the same is highly
essential and adopted by the companies.
 Securing every system and mobile phones connected to the business functioning is the
measure to safeguard the computing devices.
 Scheduling the backups on a frequent basis and monitoring the same with the help of
cleverly operating the emails and surfing the web are also the essential measures.
 Educating the employees about the data and information security is important so that they
cannot perform any activity which can harm search security processes.
Recommendation
Organization chosen
Organization chosen is Tesco, it is one of the leading international supermarket retail
company established in 1919 and headquartered in the United Kingdom. It offers products and
services to the customers such as online groceries, electronics, home accessories, financial
services, credit card services and many more. It is considered as the third largest retailer in the
world by gross revenues and 9th largest in the world by revenues.
Recommendation on appropriate project collaboration tool
Tesco recommended Trello as a project collaboration tool. This is because initially the
disco was using the asana but faced difficulty in maintenance of it. Trello is recommended
because it has systematic and strategic maintenance from time to time along with the frequent
updates and advancement in its features (Bisel and Rush, 2021).
Suggestion on privacy and security measures adapted by the company
It is suggested that Tesco should adopt the privacy and security measures by making the smart
decisions about where they can place the data so that they can easily implement the
authentication and authorization along with encryption and decryption techniques. Moreover
Tesco must take the advantage of AD blocking plug-in while using the VPN when browsing the
internet (Paliszkiewicz and Chen, 2021).
Conclusion
It is concluded that information and communication Technology is an important concept
to learn and study so that its applications can be applied in real world organisations. This is
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because nowadays organisations have essentially adopted the advanced technology in terms of
communication and management of big data. Survival of companies is considered impossible
without Technology. Therefore it is important to analyse the concept of information and
communication Technology. It is essential to examine the project collaboration tools with
examples and its advantages and disadvantages as well. It is necessary to determine cloud
storage along with the advantages and disadvantages, suitability and applications. It is significant
to gain knowledge about cloud computing with its advantages and disadvantages, suitability and
applications. It is crucial to assess the data privacy and security and its importance for business.
It is imperative to investigate the challenges related to privacy and security along with its
measures during pandemic with examples. It is vital study the real time organization and
recommending for the same in terms of project collaboration tools and data privacy and security
measures. Hence, this report covers all such areas in order to better understand the conception of
information and communication Technology.
References
Books and Journals
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Bieser, J.C. and Hilty, L.M., 2018. Assessing indirect environmental effects of information and
communication technology (ICT): A systematic literature review. Sustainability. 10(8).
p.2662.
Bisel, R.S. and Rush, K.A., 2021. Communication in organizations. In Oxford Research
Encyclopedia of Psychology.
da Silva, M.B.D., dos Santos, A.M., dos Santos Soares, M. and Nunes, I.D., 2018. A survey on
adoption good practices for ICT governance at enhanced organizations. In Information
Technology-New Generations (pp. 483-490). Springer, Cham.
Laban, O.M. and Deya, J., 2019. Strategic innovations and the performance of information
communication technology firms in Nairobi Kenya. International Journal of Academic
Research in Progressive Education and Development. 8(2). pp.1-24.
Majeed, M.T. and Ayub, T., 2018. Information and communication technology (ICT) and
economic growth nexus: A comparative global analysis. Pakistan Journal of Commerce
and Social Sciences (PJCSS). 12(2). pp.443-476.
Malaarachchi, D.N., 2018. Impact of information and communication technology usage on
organizations' productivity.
McNutt, J., Guo, C., Goldkind, L. and An, S., 2018. Technology in nonprofit organizations and
voluntary action. Voluntaristics Review. 3(1). pp.1-63.
Norcross, J., 2021. Using Integrative Research Review to Develop a Stage Model for Information
Systems Security in Organizations (Doctoral dissertation, Tarleton State University).
Oncioiu, I. and Petrescu, A.G., 2019. Information Security Threats in Public and Private
Organizations: Evidence From Romania. In Global Cyber Security Labor Shortage and
International Business Risk (pp. 349-364). IGI Global.
Ottenbreit-Leftwich, A.T., Kopcha, T.J. and Ertmer, P.A., 2018. Information and communication
technology dispositional factors and relationship to information and communication
technology practices. Second handbook of information technology in primary and
secondary education, pp.309-333.
Paliszkiewicz, J. and Chen, K. eds., 2021. Trust, Organizations and the Digital Economy:
Theory and Practice. Routledge.
Ratheeswari, K., 2018. Information communication technology in education. Journal of Applied
and Advanced research. 3(1). pp.45-47.
Schwarzmüller, T., Brosi, P., Duman, D. and Welpe, I.M., 2018. How does the digital
transformation affect organizations? Key themes of change in work design and
leadership. mrev management revue. 29(2). pp.114-138.
Sunday, C.E. and Vera, C.C.E., 2018. Examining information and communication technology
(ICT) adoption in SMEs: A dynamic capabilities approach. Journal of Enterprise
Information Management.
Toader, E., Firtescu, B.N., Roman, A. and Anton, S.G., 2018. Impact of information and
communication technology infrastructure on economic growth: An empirical assessment
for the EU countries. Sustainability. 10(10). p.3750.
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