Report on Continuous Improvement for Proscribing Solutions

This report focuses on facilitating continuous improvement within business organizations, specifically examining the case of Proscribing Solutions. It begins by defining continuous improvement and its importance in achieving efficiency and sustainability. The report then explores the implementation ...Read More

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Facilitate continuous improvement
The Name of the Student
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Facilitate continuous improvement
Introduction
Continuous improvement in business organizations is the process of a continuous
formulation of procedures and operational structures with purposes of achieving efficiency,
economical and providing a conducive environment that facilitates growth and sustainability
(Farrington et al., 2017, pp.19-23). In facilitation of a successful continuous improvement, an
evaluation report is usually helpful in providing the directors with the past, present trends thus
making it possible to predict possible future market dynamics. This provides measures to
effective planning to counter for any pending risks or the forthcoming ones.
Knowledge management
A Knowledge Management System (KMS) can be implemented by the company as an
effective procedure to reduce the incurred cost, continual improvement of services and products
offered for instance the resume writing, enhancing individual employee’s potential, expansion,
growth, and profitability of the organization (Xiaojun, 2017). With the search, group and
systemize most suited and most experienced members for tasks with full utilization of their
knowledge. This could lead to more production.
Quality system
A quality system will be effective to facilitate continuous improvement for the
Proscribing Solutions Company and help to bring about more organizational effectiveness such
as customer satisfaction in the resume writing, company sales, quality products, assessments in
monitoring performance among others. It also brings consistency to the performance which
reduces the chances of errors while performing any given tasks (Bretthauer et al., 2016 pp.172-

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176). To examine and review the functional activity, a continuous improvement model is
essential which helps in knowing the before head error by identifying it so that corrective
measures can be taken prior to.
Performance management
Although the company is not actively impressing continuous improvement due to
resistance to change, it doesn’t mean it has to be self-handicapped as there are always activities
to be deployed to facilitate performance (Eaidgah et al., 2016 pp.187-210). When the
organization broaches the act of continuous improvement with its staff, collaborators among
others, most will agree in the necessity to begin. Formalizing the performance strategy is key as
it leads to the following benefits, makes it easy to get employees on the same page thus a similar
language in a work environment is observed. It brings in place a mindset as it teaches people
how the business operates, makes employees accountable and responsible and finally reinforces
a concrete importance of people’s tasks at work thus enhancing performance in work
management.
Evaluation and Sustainability
For the survival of Proscribing Profiling Company in the market or to regain its strength,
there is a necessity to abandon the old culture and impress change for its sustainability (Boer et
al., 2017). For this to be in place, leaders should exhibit characters that not only illustrate support
for initiatives but also the traits that employees should emulate. This comes down to support and
guidance within the organization to effect the change. With inadequate support for the
continuous improvement program which should be implemented, the team charged with
implementations will be experiencing isolated efforts. Change cannot be implemented if there is

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no time or mental capability to do so. The problem is rushing into solving problems instead of
finding a way to prevent their causes in the first place. Finding the root cause of problems is
more effective as it would lead to permanent solutions or long-term measures to be put in place.
Another potential way to sustain the business in the market is the deployment of constancy that
aids the continual improvement of services and products to the customers/clients. The
unwavering focus is a critical means of sustaining and maintaining improvement processes in the
long term. The changes should maintain a momentum to make sure that changes are not
forgotten and do not grind to a stop through resistance or failure. A successful continuous
improvement understands that the improvement to be affected isn’t merely a management
initiative but a long-term initiative that is to permeate everything the business organization does.
Conclusion and recommendation
To facilitate a continuous improvement, all the activities of the team members, directors
and managers should be engaged and everyone to take the initiative and responsibility. In case of
changes made in the structure and organization of the tasks, all the employees should be
informed and a highly skilled person should be brought to meeting to bring up to speed the
employees. Collaboration and teamwork should be advocated by the staff with the help of group
knowledge management system (Yang et al., 2016 pp.275-288). For enhancement of quality
service delivery to the old and new clients, group mentoring should be organized for instance
every month with meetings with mentors and team members. An online conversation platform
should be put in place on the company’s website where the clients can seek instant consultations
and directions.

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References
Boer, F., Harry, B., Anders, C., and Ross, G., 2017., CI Changes from Suggestion Box to
Organisational Learning: Continuous Improvement in Europe and Australia: Continuous
Improvement in Europe and Australia. s.l.: Routledge.
Bretthauer, R., Michael, A., Lars, D., Evelien, K., Michal, F., Rolf, S., Stepan, J., Rodrigo, K.,
and Ernst, J., 2016. Reporting systems in gastrointestinal endoscopy: Requirements and
standards facilitating quality improvement: European Society of Gastrointestinal Endoscopy
position statement. United European Gastroenterology journal, Volume 4, pp. 172-176.
Eaidgah, A., Youness, M., Alireza, A., and Kylie, A., 2016. Visual management, performance
management, and continuous improvement: a lean manufacturing approach. International Journal
of Lean Six Sigma, Volume 7, pp. 187-210.
BIBLIOGRAPHY Farrington, K., Thomas, A., and Jiju, O., 2017. Continuous improvement methodologies
and practices in hospitality and tourism. International Journal of Contemporary Hospitality
Management, pp. 19-23.
Yang, T. and Peter, K., 2016. Continuous improvement competence, employee creativity, and
new service development performance: A frontline employee perspective. International Journal
of Production Economics, Volume 171, pp. 275-288.
Zhang X., 2017. Knowledge management system use and job performance: A multilevel
contingency model. MIS Quarterly, Volume 41.