CHD Public Health Informatics Project - IT Project Management MITS5001

This project, titled "CHD Public Health Informatics," addresses the limitations of existing County Health Department (CHD) systems, which currently struggle to provide effective responses to disease outbreaks due to their independent and non-integrated nature. The project aims to create a unified and centralized platform by integrating various standalone systems, enabling CHD representatives to query and generate reports based on county needs. This integrated system will facilitate the estimation of problem magnitudes, health event analysis, and public health planning across geographical and demographic factors. The project outlines SMART objectives including specificity, measurability, achievability, relevance, and time-bound completion within one year, with a start date of April 20, 2019, and an end date of April 15, 2020. Stakeholders include CHD members, vendors, government agencies, project managers, the community, and the media. The project identifies initial risks such as data accuracy, budget increases, and output quality. The expected outcome is a flawless, collaborative disease record system within a centralized database, enabling stakeholders to take quick and necessary actions. The project's estimated total cost is $17,500, with costs allocated across different phases, including resource collection, system development, quality testing, and implementation. The project references several sources related to public health informatics and project management, including publications from the Public Health Foundation and the Ohio Department of Health.

CHD PUBLIC HEALTH INFORMATICS
Victorian Institute of Technology
MITS5001 IT PROJECT MANAGEMENT
CHD PUBLIC HEALTH INFORMATICS
Sruhith Kumar Murke -43395
Jayanth Kuchipudi -43000.

CHD PUBLIC HEALTH INFORMATICS
Project title:
CHD Public Health Informatics
Background and current practice:
The existing County Health Departments (CHD) systems are failing to provide tactical and
strategical approaches to the managers in responding to the city’s major diseases outbreak.
These systems lack the ability to act in unison as they were designed to work independently
and are not futuristic. As a result, identical information has to be supplied to these independent
databases manually to retrieve the appropriate details. The margin of error is very high and the
demand for a centralized and collaborated platform had been surfaced from CHD operators and
managers.
This project mainly focuses on integrating the different standalone platforms and creating a
unified and centralized platform where all the CHD representatives can query and generate the
reports as per the county needs. In turn this system can be used in estimating the magnitude of
a problem, health events in facilitating the public health planning both geographically and
demographically. As enhanced system is collaborating all the data bases together stake holders
can easily access the details of the particular disease outbreak, communicate between them
and take immediate and appropriate action to prevent it. The base plan will also include
explaining the basic functionality of the project to the stakeholders enabling them full
utilization of its capabilities. The project is estimated to be completed in 6-12 months.

CHD PUBLIC HEALTH INFORMATICS
Project aims/objectives:
The SMART objectives of this project are:
Specific: The design of a full-proof system by integrating all the existing systems improves the
CHD decision-making process.
Measurability: The designed system performs with zero defects and continues to be available
all the time.
Achievable: The system will be integrating all the existing systems (20 - 25) and will be ready for
upcoming systems as well.
Relevant: The system is capable of investigating all the infectious diseases in a timely manner
Time - bound: The project will complete all its phases and goes live within 1 year.
Start date and completion date:
The project will be start on 20.04.2019 and end by 15.04.2020.

CHD PUBLIC HEALTH INFORMATICS
Stake holders for the project:
Stake holders Roles and Responsibilities
CHD Members To propose the plan of action for the project
And make sure that the team is attaining the
requirements of the project.
Vendors To make investment on the project
Government Agencies To look after any legal issues of the project.
Project Manager To supervise and monitor the project
Community To provide the appropriate information
required by the team.
Media To acquire the information of public safety
and cost savings.
Project benefits:
This project is holding all relative data in a unified and centralized platform. Proposed new
system will overcome the current flaws and can add the details of individual in the single
platform. Using this system, all the authorized stakeholders and CHD members can easily access
the relevant disease outbreak records subsequently and the flow of the information between
the stakeholders and the CHD will be smoother. This will help all the CHD members to take the
quick and proper action very easily on the community diseases. All over, this improved new
system will help in enhancing the medical services to the patients and treatment of community
diseases significantly.

CHD PUBLIC HEALTH INFORMATICS
Project team:
Project Manager To supervise, plan, design, execution,
monitor the team members.
Team Leader To guide and give instructions to the group
of individuals
Team members To successfully perform the assigned
technical task.
Initial risk identification:
1St risk: Accuracy of data capture.
Impact: High
Reason: This risk will be raised while collecting the data from the different sources, mainly from
the external sources. The information has to be relevant, unified and stored using common and
regularized methodologies. Failing in attaining these standards will generate false reports.
2nd risk: increase in budget allocation
Impact: High
Reason: This risk will be raised due to the improper estimation of the budget or the sudden
necessity of increase in budget due to various aspects. This may lead to sudden termination or
poor throughput of the project.
3rd risk: Low quality of the output:
Impact: High
Reason: We will face this when our outcome did not meet with our exact requirement. This
may lead to poor performance and legal issues.

CHD PUBLIC HEALTH INFORMATICS
Expected outcome:
The outstanding result of the project can be flawless and collaborated disease records at a
centralized database. Using this system, Stakeholders and CHD operators to take the quick and
necessary action of the respective disease and analyze it efficiently. This will overcome all the
existing flaws and improves the efficiency of the CHD.
Initial estimates of cost:
Phases Cost
Initial estimation $1500
Resources collection $2500
New IT system development $5000
Quality Testing $2000
Implementation of the new system $5000
Final quality testing $1500
Total Budget $17500

CHD PUBLIC HEALTH INFORMATICS
References:
1. Public Health Foundation. Environmental health data needs an action plan for federal
public health agencies.1997
http://www.health.gov/environment/DataNeeds/execsum.htm.
2. Friede, A., Blum H, McDonald MC. Public health informatics: How information-age
technology can strengthen public health. Annual Review of Public Health. 1995
3. Thomas, J., Mengel, T., 2008. Preparing project managers to deal with complexity—
advanced project management education.
4. Cleden, D (2017). Managing Project uncertainty. Routledge.
http://www.academia.edu/download/35686521/Managing_project_Uncertainity_Ch2.p
df
5. Ohio Department of Health. Environmental health data system integration
project. 2011
http://www.odh.ohio.gov/~/media/ODH/ASSETS/Files/web%20team/ehdsifinaldocume
nt_june29_2011.ashx.
6. Amuna, Y. M. A., Al Shobaki, M. J., & Naser, S. S. A. (2017). The Role of Knowledge-Based
Computerized Management Information Systems in the Administrative DecisionMaking
Process. International Journal of Information Technology and Electrical Engineering,
6(2), 1-9.
https://hal.archives-ouvertes.fr/hal-01522412/document
7. Kellian Clink,(2015) “Public Health informatics Institute”.
https://www.emeraldinsight.com/doi/abs/10.1108/RR-07-2014-0212