Project Management Report: QA Higher Education Business Space Project

This project management report analyzes a project undertaken by QA Higher Education to improve the space for business students at its London campus. The report is divided into three tasks: the first task involves creating a project initiation document, including budgetary information, timescales, objectives, approaches, key staff, and stakeholder analysis, along with a work breakdown structure to organize project activities. The second task focuses on developing a risk register to identify and manage potential project risks, and the role of the risk register in the project. The third task explores communication theories and critiques relevant methodologies used in project management. The report provides a comprehensive overview of project management principles and practices, offering insights into project planning, risk mitigation, and effective communication strategies. This project is designed to improve teaching spaces for business students.

PROJECT
MANAGEMENT
1

Table of Contents
INTRODUCTION...........................................................................................................................3
TASK 1............................................................................................................................................3
A. Sample project initial document........................................................................................3
B. Work breakdown structure.................................................................................................7
CONCLUSION................................................................................................................................9
REFERENCES..............................................................................................................................11
TASK 2..........................................................................................................................................12
INTRODUCTION.........................................................................................................................12
A. Risk register.....................................................................................................................12
B. Role of risk register in managing project risk..................................................................13
CONCLUSION..............................................................................................................................14
REFERENCES..............................................................................................................................15
TASK 3..........................................................................................................................................16
INTRODUCTION.........................................................................................................................16
Theories for communication process....................................................................................16
Critique of methodologies....................................................................................................17
CONCLUSION..............................................................................................................................20
REFERENCES..............................................................................................................................21
2

INTRODUCTION
Project management can be describe as set of activities that is helpful in managing a
successful project (Braglia and Frosolini, 2014). It is a process as well as method that is required
for accomplish desired goals and objectives. Project management includes various deliverables
that consist of budget as well as timescales practices that is required for managing project. It is
essential that project manager have required skill or capabilities that is helpful in managing
various activities of project. This report includes QA higher education. This university is
conducting a project in which it is improving the space for business students. In this project
manager needs redevelop as well as refurbishment in London campus area. This university is
different arrangement in order to make better teaching space for business students. This report
includes various activities conducted by QAHE in order to manage various activities of project.
It consist of project initiation document that is helpful in conducting project activities in effective
and efficient manner. Various activities of work breakdown structure is also identified. In this
risk management plan is developed for conducting task and activities in effective manner. Apart
from this PRINCE 2 model and Waterfall methodologies is analysed for managing different
activities of project.
TASK 1
A. Sample project initial document
Project initial document can be describe as a scope of project, management as well as
overall success criteria that is required for conducting activities of project management in
effective manner (Bucero and Englund, 2015). This is considered as one of the essential
document that is required for project management as this is the foundation of a project. QA
higher education university is conducting a project in order to enhance the space for its business
students. Project initial document includes various important documents that is required for
stating as well as managing activities of project in effective and efficient manner. These
documents ensure that project manager will be able to successful run as well as complete project
activities with set time. Different elements that is included in project initial documents are
mention below in detail.
3

 Budgetary information - This includes the amount of budget that is required by project
manager to conduct project activities in effective manner (Burke, 2013). In this project,
manager as well as QA higher education university is planning to manage different
activities project. In this manager is focusing on refurbishment as well as redevelopment
of its campus that is located in London area. For successful implementing various
activities of project, respective manager have £100k provisional budget. This budgets is
set with the help management department as well as other authorities of QA Higher
University. Timescales – Time scale documentation can be refers as all those aspects that is helpful
in identifying the time duration that is required for managing project activities. This
Higher education university is planning to enhancing the space for student of business
studies and management. Successful completion of this project will help in providing
better teaching facilities to students. Project manager have company this project without
disturbing the teaching timetable of students. This will lead to increase the time in
successful competition of project activities. In this time scale that is required by project
manager is 6 months time duration. Objectives – In this document project manager needs to analyse as well as evaluate the
major aim and objective of conducting respective project activities. The main objective of
this project is to develop or enhancing space for business students in order to provide
better teaching facilities to students (Fleming and Koppelman, 2016). In this project
manager have to conduct its project activities without disruption in the teaching time. Approaches – There are various approaches that is required by project manager in order
to conduct project activities in effective and efficient manner. These approaches will
support project manager to identify as well as analyse various ways that will help in
performing task and activities in appropriate way. In successful completion of project,
manager needs to analyse several ways through which seating arrangement can be
retracted as well as acoustic panel on the wall. This will help in supporting as well as
enhancing space of teaching. Through this project management team can conduct task
and activities in effective manner. Key staff – Key staff that is helpful in managing the activities of project in better way as
well as successful completion of task. HQ higher education university consist of different
4

staff member that is teaching students which their full capabilities as well as skills. Key
staff member that is required for completion of different task of project are faculties of
management departments as well as senior staff members (Fortune and et.al., 2011).
With the support of key staff member project manager will be able to manage project
activities successful.
 Stakeholder – There are several stakeholder that have impact on performance as well as
activities of project. It is very important for project manager to identify as well as manage
various essential stakeholder of project manager. This will support in completion of
project activities. Key stakeholder of QA higher education is consist of University broad
of director, government, raw material suppliers, head of University, staff member and so
on.
Title of project Launching of an event
Budgetary information The budgets that is provided by Director of QA
higher education university to improve the
space is £ 100k. This is sufficient for project
manager to conduct different activities of this
project as well as provide better space and
facilities for business students
Brief break down of money Human Resources - £ 40
Raw material - £ 30
Equipments - £ 30
Start data 03/02/20
Finish date 28/08/20
Project Sponsor Managing director of the University
Project manager
Objectives The main object of project manager for
conducting project activities is mention below.
 To enhance the space for students for
5

better teaching.
 To provide better facilities to business
students in order to enhance their
leaning experience.
Approaches Collection and allocation of all resources as
well as other materials.
Time management approach for proper
execution of all task with in set time.
Development of better strategies in order to
manage task and resources in appropriate
manner.
Stakeholder analysis
Stakeholder Role Position Communication
method
Frequency
QA staff In this role staff
of QA higher
education
university is to
provide support in
issues related to
maintenance.
2 Communication
flow through
proper Email.
As per the
requirement of
staff member
Client Client is the
sponsor of the
project.
1 It includes
meetings and
Emails.
Planned
improvement
notification and
Bi monthly
meeting
Students Student role is to
rescheduling the
classes and they
4 Student can
communicate
though QA staff
As per
requirement
6

have limited
access.
member as well
as Emails.
Tutors Their role is in
replanning or
scheduling
classes
3 Communication
through Emails
and staff member.
As required
Suppliers Their roles is to
provide material.
7 Phone and Emails Whenever
required
Government They are
accountable for
accepting the
project
8 Newsletter,
meeting, local
press.
Advance
notification
B. Work breakdown structure
This can be describe as classification of large and complex task and activities in better
manner. Work breakdown structure refers to the method through which project manager is able
to conduct project activities in better and efficient manner (Hanisch and Wald, A., 2011). This
can be represented in the form of tree hierarchical manner in this project manager could
accomplish set goals in time. Work breakdown structure is an important method that will support
is determining the time frame that is required for competition of project task. Project manager of
QA higher education university has classified project management activities into several parts.
Different 20 activities of project management is mention below.1. Market research2. Selection of suitable ideas3. Establish Objective4. Develop plans of activities5. Informing Head authorities6. Communication with staff member7. Design work activities
7

8. Collection of resources9. Analysing different alternatives10. Evaluate Decision11. Establishing standards12. Data Collection13. Evaluate Data14. Develop Budget15. Set activities accordingly16. Monitoring activities17. Feedback of staff member18. Managing task19. Taking corrective measures
20. Evaluation of project activities
All of these activities will support in managing project task and activities in effective
manner.
8

9

CONCLUSION
From the above report it can be concluded that project management is a crucial process
and it is essential for manager to conduct project task in effective manner. There are various
10

project initiation documentation that needs to be managed properly in order to accomplishing
desired goals and objectives.
11

REFERENCES
Books & Journals
Braglia, M. and Frosolini, M., 2014. An integrated approach to implement project management
information systems within the extended enterprise. International Journal of Project
Management. 32(1). pp.18-29.
Bucero, A. and Englund, R.L., 2015, October. Project sponsorship: Achieving management
commitment for project success. Project Management Institute.
Burke, R., 2013. Project management: planning and control techniques. New Jersey, USA.
Fleming, Q.W. and Koppelman, J.M., 2016, December. Earned value project management.
Project Management Institute.
Fortune, J. and et.al., 2011. Looking again at current practice in project
management. International Journal of Managing Projects in Business. 4(4). pp.553-
572.
Hanisch, B. and Wald, A., 2011. A project management research framework integrating multiple
theoretical perspectives and influencing factors. Project Management Journal. 42(3).
pp.4-22.
12