Project Management Plan for QA Higher Education Facility Upgrade

Desklib provides past papers and solved assignments for students. This project details a higher education facility upgrade.

Project Management

Abstract:
A practice of initiating, control, plan, implement and close of work with, in the direction of
achieving a goal is known as project management. it includes some specific criteria and time
to achieve the goals. The assignment is about the QA higher education that required to
renovate to its labs and classrooms with using new techniques and launch for the students. It
includes PID, stakeholder analysis, risk register with WBS and different methodologies for
strong leadership.

Contents
Abstract:.....................................................................................................................................2
Introduction:...............................................................................................................................4
Task 1.........................................................................................................................................5
Task 1a – PID.........................................................................................................................5
Task 1b – Simplified stakeholder analysis.............................................................................6
Task 2.........................................................................................................................................8
Simplified risk register...........................................................................................................8
Task 3.........................................................................................................................................9
WBS Initial Ideas...................................................................................................................9
Task 4.......................................................................................................................................15
Task 4a – Importance of Strong Leadership........................................................................15
Task 4b – Methodologies.....................................................................................................16
Conclusion:..............................................................................................................................17
References:...............................................................................................................................18
Appendix:.................................................................................................................................19

Introduction:
QA higher education provides an excellent learning environment to the students in different
locations, London, Manchester and Birmingham. In the role of a project manager plan an
event or a formal ceremony for the staff and students with providing food and drink. It
provides the total budget of the program with including start and finish date of the complete
project with different resources or stakeholders.

Task 1
Task 1a – PID
Title of project QAHE Project
Estimated Budget £50000
Breakdown Money spent on a different phase of the project that defines in
the below structure
Start date 28 February 2019
Finish Date 13 May 2019
Project sponsor Select different companies for the project promotion that
provide support to the project
Project manager The project manager has responsibilities to manage different
phases of the project that is beneficial to the project.
Main Objectives The objective of the project is to organise a ceremony of the
refurbishment of classrooms and labs with the new
technology.
Overall Suggested
approach
There are some common things that used in the project to use
an approach like, plan, define, design, develop, deploy and
extend.
Different kinds of approaches are used in the project like
waterfall approach, agile approach lean approach scrum and
other. These are the suggested approach of the project.
Major risks Some common kinds of project risk are like cost risk,
schedule risk, performance risk, market risk, legal risk,
operational risk and others. In the current project, some risk
are related to the schedule of time, cost of the project and
managing risk.
References Boyer, S. (2019). Top Project Management Methods,
Approaches, Techniques | Nutcache. [online] Nutcache.
Available at: https://www.nutcache.com/blog/8-top-project-
management-approaches-methods-techniques/ [Accessed 31
Mar. 2019].

Task 1b – Simplified stakeholder analysis
Stakeholders are the resources involved in the project and its phases and affect its results at
the execution time. stakeholders meet the project goals and ensure the success of the project.
The stakeholder management process includes different phases like, it identifies all the
stakeholders, document their needs, access and analyse them, take actions and review their
status (project-management, 2018).
Stakeholder Description
Project manager Manage all the phase of a project and responsible for any event
of a project. it used to complete the basic requirement of
different resources of a project.
Technical manager Manage technical terms of a project with different activities
Technical assistant Work under the technical manager and take responsibilities to
manage different things
Financial manager Manage different financial terms and budget of the project with
the stakeholders
Advertising members Used to advertise about the campaign and college with its
current event
Anchors Manage the event and take responsibility to manage different
terms
References Project-Management. (2018). What is Stakeholder Analysis?.
[online] Available at: https://project-management.com/what-is-
stakeholder-analysis/ [Accessed 31 Mar. 2019].
Figure 1: Gantt chart

Task 2
Simplified risk register
The risk register is used to manage the different risk of a project or an organisation and
resolve different issues of the project. risk management is a mechanism that controls different
errors of project management.
Risk name &
description
Likelihood Impact Action to manage
risk
Unclear budget is a
kind of risk that used
to manage different
phase of the project
High High Clear the budget of
the project before
starting it and make
notes with the
finance department
Risk of time
management as
some members of
the project waste
time in different
activities.
Medium Medium Manage the time and
its proper
management with
the different phases
of the project
Management risk is
related to the change
in the cost & venue
for the final time.
Low Medium Fix the budget of the
event with the venue
of the event to
manage the risk
Workers risk direct
effect to the event
failure at the final
time
Low High Take the schedule of
each member of the
project who related
to the different
phases of the project
The unexperienced
event planner has no
cause of the event
High High Reduce this risk to
manage the failure
of the project and
make the event
successful
Technical risk is
related to the
technical
instruments and
materials
High High Deal this risk with
the proper
management and
make a schedule to
continue to check
the technical
department
The absence of a
project manager or
any other important
person
Low Medium It is required to
present in all the
events for the project
manager to manage
different phases of
the project
References Ray, S. (2017). Guide to Using a Risk Register. [online]

ProjectManager. Available at:
https://www.projectmanager.com/blog/guide-using-risk-register
[Accessed 31 Mar. 2019].
Task 3
WBS Initial Ideas
A method that used to reduce different phases of a project or the complexity of the project is
known as work breakdown structure (WBS). It's like a hierarchical tree structure and divides
a project phase into a different phase to complete it faster and efficiently (wrike, 2019).
Figure 2: WBS
Create the task list on MS project software that includes different task phases with its sub-
phases including milestones. The start and finish date of the project including the resources
and a total budget of the project. here is the complete list of task and sub-task of the project as
below:
Task
Mode Task Name Duratio
n Start Finis
h
Predecessor
s
Resource
Names Cost
% Work
Complet
e
Auto
Schedule
d
QAHE Project 33 days
Thu
28-
03-
19
Mon
13-
05-19
£20,920.0
0 100%
Auto
Schedule
Planning 8 days Thu
28-
Mon
08-
£5,360.00 100%
QAHE Project
Planning
Prepare PID
Take approval on
PID
Event planning
Team planning
<Phase
Complete>
Work Initiation
Selection of
advertising head
Prepare Posters
& Banners
Invite staff &
students
Select host,
manager &
technical
assistant
Order food &
Drinks
Script Generating
Verify events &
their scripts
<Phase
complete>
Venue
arrangements
Auditorium
cleaning
Adjusting
technical
equipments
Refurbished class
& labs
Decorate class &
labs
Venue Inspection
<Phase
Complete>
Implementation
Launch & start
event
<Phase
complete>

d 03-
19 04-19
Auto
Scheduled Prepare PID 2 days
Thu
28-
03-
19
Fri
29-
03-19
Advertisin
g
Members,
Financial
Manager,
Project
Manager
£1,280.00 100%
Auto
Scheduled
Take
approval on PID 1 day
Mon
01-
04-
19
Mon
01-
04-19
2
Financial
Manager,
Technical
Assistant,
Technical
Manager
£600.00 100%
Auto
Scheduled
Event
planning 3 days
Tue
02-
04-
19
Thu
04-
04-19
3
Advertisin
g
Members,
Anchors,
Financial
Manager
£1,800.00 100%
Auto
Scheduled
Team
planning 2 days
Fri
05-
04-
19
Mon
08-
04-19
4
Advertisin
g
Members,
Anchors,
Project
Manager,
Technical
Assistant
£1,680.00 100%
Auto
Scheduled
<Phase
Complete> 0 days
Mon
08-
04-
19
Mon
08-
04-19
5 £0.00 0%

Auto
Schedule
d
Work
Initiation 14 days
Tue
09-
04-
19
Fri
26-
04-19
£8,680.00 100%
Auto
Scheduled
Selection of
advertising head 2 days
Tue
09-
04-
19
Wed
10-
04-19
6
Financial
Manager,
Project
Manager
£880.00 100%
Auto
Scheduled
Prepare
Posters &
Banners
4 days
Thu
11-
04-
19
Tue
16-
04-19
8
Anchors,
Project
Manager,
Technical
Assistant
£2,560.00 100%
Auto
Scheduled
Invite staff
& students 1 day
Wed
17-
04-
19
Wed
17-
04-19
9
Advertisin
g
Members,
Anchors
£400.00 100%
Auto
Scheduled
Select host,
manager &
technical
assistant
3 days
Thu
18-
04-
19
Mon
22-
04-19
10
Advertisin
g
Members,
Anchors,
Project
Manager
£1,920.00 100%
Auto
Scheduled
Order food
& Drinks 1 day
Tue
23-
04-
19
Tue
23-
04-19
11
Advertisin
g
Members,
Anchors,
Financial
Manager
£600.00 100%
Auto
Scheduled
Script
Generating
1 day Wed
24-
04-
19
Wed
24-
04-19
12 Anchors,
Project
Manager,
Technical
£640.00 100%

Assistant
Auto
Scheduled
Verify
events & their
scripts
2 days
Thu
25-
04-
19
Fri
26-
04-19
13
Advertisin
g
Members,
Anchors,
Financial
Manager,
Project
Manager
£1,680.00 100%
Auto
Scheduled
<Phase
complete> 0 days
Fri
26-
04-
19
Fri
26-
04-19
14 £0.00 0%
Auto
Schedule
d
Venue
arrangements 10 days
Mo
n
29-
04-
19
Fri
10-
05-19
£5,640.00 100%
Auto
Scheduled
Auditorium
cleaning 2 days
Mon
29-
04-
19
Tue
30-
04-19
15
Advertisin
g
Members,
Anchors,
Technical
Assistant
£1,200.00 100%
Auto
Scheduled
Adjusting
technical
equipment
3 days
Wed
01-
05-
19
Fri
03-
05-19
17
Technical
Assistant,
Technical
Manager
£1,200.00 100%
Auto
Scheduled
Refurbished
class & labs 2 days
Mon
06-
05-
19
Tue
07-
05-19
18
Advertisin
g
Members,
Anchors
£800.00 100%
Auto Decorate 2 days Wed Thu 19 Advertisin £1,200.00 100%