Project on Launch Event for QA Higher Education - Analysis

This project focuses on the launch event of QA Higher Education, aiming to attract students and gain a competitive advantage. The assignment includes a project initiation document outlining objectives, budget, and timelines; a stakeholder analysis detailing the roles and interests of key individuals like the Managing Director, Project Manager, and Event Manager; and a risk register identifying potential risks with mitigation and contingency plans. A work breakdown structure with 20 items, and a report to the project sponsor discussing leadership, project management methodologies, and theories are also included. The project utilizes various project management techniques, including stakeholder management, risk assessment, and work breakdown structure, to ensure a successful launch event. The report emphasizes the importance of quality leadership and its impact on project outcomes, along with recommending suitable project management methodologies for the initiative. The project aims to showcase the new facilities and attract potential students to the university. The assignment also covers financial, operational, and environmental risks associated with the project. Finally, the project will also cover communication issues and management issues.

Running head: PROJECT ON LAUNCH EVENT FOR A LEARNING ENVIRONMENT
Project on Launch Event for a Learning Environment
Name of the Student
Name of the University
Author Note:

1PROJECT ON LAUNCH EVENT FOR A LEARNING ENVIRONMENT
Executive Summary
The main objective of the paper is to focus a launch event of an educational
organization QA Higher Education as they want to attract all the potential students and
have a competitive advantage over the other similar educational organizations. The
paper will be having numerous segments and each section will be having its
significance such as the stakeholder table which will be presenting the role of each of
the stakeholders associated with this event. Ten different categories of risks along with
their impact on the end result of the project along with the risk and contingency plans
will be presented in the risk register unit of this paper. A special unit of the paper will be
a report to the prime investor of this project stating all role of the project managers and
leadership qualities required for this project. The project management methodology
which can be applied in this project will be also recommended in the concluding units of
the paper as well.

2PROJECT ON LAUNCH EVENT FOR A LEARNING ENVIRONMENT
Table of Contents
1 Introduction.....................................................................................................................3
2. Project Initiation Document............................................................................................3
2.1 Stakeholder Analysis...................................................................................................4
3. Risk Register.................................................................................................................0
4. Work Breakdown Structure............................................................................................5
4.1 Importance of critical path analysis..........................................................................5
5. Report for Project Sponsor............................................................................................7
4.1 Need for quality leadership...................................................................................7
4.2 Role of project manager.......................................................................................7
4.3 Value of strong leadership....................................................................................8
4.4 Project management methodologies....................................................................8
4.5 Project management theory.................................................................................9
5. Conclusion...................................................................................................................10
6. Reference....................................................................................................................11
7. Appendix......................................................................................................................14

3PROJECT ON LAUNCH EVENT FOR A LEARNING ENVIRONMENT
1 Introduction
The foremost determination of the paper is to focus on the project launching
event which will be useful for the management team of QA Higher Education to attract
more students and make this educational organization much more competitive as
compared with the similar educational organizations in England. Scheduling of this
event will be presented in this report which will be easier for the implementation of this
project (Abson 2017). The opportunities for the staffs of this organization considering
the launching of the events will be presented in this report in a detailed manner. The
project initiation document will be very much useful for the readers of this assignment to
understand the objectives of this launch, budgetary information, timescales required for
each of the activities of this launching event, approach that are required for each of the
activities.
The risks associated with this launching event will be also presented in this
paper, along with the owners of the risks and the mitigation plans for each of the risks.
Pre and post action weighting and scores will be also discussed in this paper
(Ahimbisibwe, Daellenbach and Cavana 2017). 20 different categories of items along
with specifications such as dependencies and milestones will be presented in the form
of WBS. The impact of quality leadership can be also stated in the paper, along with
that methodologies used in this launching process project will be also determined from
this paper.
2. Project Initiation Document
Title of the project Launch Event of QA Higher Education

4PROJECT ON LAUNCH EVENT FOR A LEARNING ENVIRONMENT
Estimated budget £50,000
Start Date 20.07.2019
Finish Date 10.09.2019
Project Sponsor Managing director
Project Manager Name of the student
Main objectives The prime objective of this project is to
attract more students and have a
competitive advantage over the other
similar organizations.
Suggested approach The project will be conducted phase wise
and each of the phases should be equally
focused so that the desired end results
are obtained from it.
Risks of the project There are numerous risks associated with
this project such as budgetary risks and
the project delay of each of the phases
Table 1: Project Initiation document
(Created by the author)
2.1 Stakeholder Analysis
The role stakeholders will be every much useful for this organization as the
clearly defined role for each of the stakeholder associated can significantly impact the
conflicts. The business administration of the educational organization can be also
benefitted from understanding the role of the stakeholders (Cserháti and Szabó 2014).
The identification of the stakeholders is also very much beneficial regarding the decision
making foe the managing director of the organization. Stakeholder management is very
critical component which are to be identified in the first place as there are complexities
between the stakeholders
The following table will be helping the readers of this documents to understand
stakeholders associated with this event such as the managing directors, director of
operations, project manager, operational manager, event manager, suppliers,

5PROJECT ON LAUNCH EVENT FOR A LEARNING ENVIRONMENT
contracted personnel’s, marketing team, strategic team and labors (Binder 2016). The
interest of all these stakeholders will be described briefly in the table which will be very
much useful for the successful completion of the project.

6PROJECT ON LAUNCH EVENT FOR A LEARNING ENVIRONMENT
Serial number Stakeholder Interest in the project
01 Managing director The role of the managing
director of this event is to
allocate the funds required
for this project, all the
decision making of this event
are monitored using the
managing directors (Earley
and Porritt 2014). The
successful outcome of the
project will be depending
upon the role of the
managing director of this
event. All the directors of
operations are supposed to
report directly to him in case
of any difficulty.
02 Director of operations All the operations of the
event starting from the
refurbishment of the facilities
which are provided by this
educational institutions,
excellent learning
environments are maintained
by the director of the
operations. The new facilities
which have been provided in
all the branches of this
organization across
Manchester, Birmingham
and London are all
monitored by the director of
operation using regular site
visits (Davis et al. 2018). The
strategies adopted by the
project managers regarding
any of the activity of this
event are also validated by
the director of the
operations.
03 Project manager The role of the project
managers are very much
important in this event as
they will plan the entire event
according to the budget
which is allocated to him

7PROJECT ON LAUNCH EVENT FOR A LEARNING ENVIRONMENT
which is around 50000
pounds (Sallis 2014). The
utilization of the available
resources such as the
financial resources.
04 Operational manager The role of the operational
manager will be very much
important for the execution of
this event as the dedicated
person will be responsible for
the work flow of all the other
important stakeholders of
this event.
05 Event Manager The role of the event
managers is very much
important for this event as all
the activities stating from the
infrastructure developments
and the project closure will
be maintained with the help
of the event managers. The
planning of the activities are
done with the help of the
event managers (Eskerod
and Jepsen 2016). The
event will be planned and
executed by the event
manager, all the business
process are managed with
the help of the event
managers. The post event
evaluations will be also
significant for this
educational institution as
they want to increase their
business sales by have more
students from the above
stated regions of England.
06 Suppliers The supplier of the
volunteers required when
clients will be visiting their
new facilities have to be very
much adaptable to the
learning conditions.
07 Contracted personnel’s The selection of the
celebrities regarding the

8PROJECT ON LAUNCH EVENT FOR A LEARNING ENVIRONMENT
formal ceremony are the
other prime functionality of
this event.
09 Marketing team The role of the marketing is
very much important in this
event as the organizations
ways to enhance the
business reach of this
organization. The new
infrastructure developments
has to be marketed well
using the social media
platforms such as Instagram
and Twitter (Eskerod,
Huemann and Savage
2015). The trending facility
which were started in Twitter
can be also used in the other
social media activities such
as the Facebook as the
social media platforms are
very much easier to reach
maximum number of people
within a short period if time.
10 Strategic team The role of the strategic
team is very much important
for this educational institution
to recruit the staffs which are
required for touring the
potential clients of this
organization who are looking
forward to get admission in
this educational institution
(Nonino et al., 2018).
The role of the strategic
team is also very much
useful to understand the
need of the new
technologies which are need
in the educational
environment.
11 Labors Labors will be playing an
important role during the
presentation of the facilities
to the potential consumers of
the industries (Helmreich

9PROJECT ON LAUNCH EVENT FOR A LEARNING ENVIRONMENT
and Merritt 2017). The
stakeholders or the business
partners associated with the
food and drink also falls
under this category.
Table 2: Role of the stakeholder in this event
(Source: Created by the author)

Running head: PROJECT ON LAUNCH EVENT FOR A LEARNING ENVIRONMENT
3. Risk Register
Serial
number
Risk
Description
Risk
Owner
Probability
High 0.25
Low 0.75
Medium 0.5
Impact
High 2.5
Low 7.5
Medium 5
Risk
Scor
e
Mitigation
action
Contingenc
y plan
01 Financial
loss of the
stakeholder
s of the
event
Director
of
operatio
ns
Low High 1.87
5
The
event
should
be
professi
onally
planned
by the
project
manager
understa
nding
the
allocatio
n of the
available
resource
s
Similar
education
events
should be
properly
monitored
before the
planning
phase.
02 Delay
among the
different
project
phase.
Project
manager
Medium High 1.25 Project
scheduli
ng
techniqu
es
should
be
incorpor
Responsib
ilities for
the
stakehold
ers should
be
calculated
and

1PROJECT ON LAUNCH EVENT FOR A LEARNING ENVIRONMENT
ated. defined to
them prior
to the start
of the
project.
03 Technical
risks such
as the risks
coming
from the
technologie
s which are
used in the
class
rooms like
the cloud
based
computing
technologie
s.
Project
Manager
/ IT
experts
High High 0.62
5
The
stakehol
ders of
each
unit of
the
event
should
understa
nd the
potential
risk in
each of
the
phases.
Risk
mitigation
team can
be kept in
standby
mode for
any case
emergenci
es.
04 Ineffective
planning
Project
Manager
Medium Medium 2.5 The plan
of the
event
should
be
consider
ing
every
stakehol
der of
the
Interventio
ns of
unauthoriz
ed
persons in
the
planning
phase
should be
restricted.