Project Management Plan for QA Higher Education Launch Event

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Project Management:
A case study of QA Higher Education
Student Name:
Student ID:
University Name:

Table of Contents
Introduction...........................................................................................................................................................................3
1.1 Budgetary information...............................................................................................................................................3
1.2 Timescales.................................................................................................................................................................5
1.3 Objectives.......................................................................................................................................................................6
1.4 Approach.........................................................................................................................................................................6
1.5 Key staff..........................................................................................................................................................................7
1.6 Stakeholder analysis.......................................................................................................................................................8
2. Work Breakdown Structure............................................................................................................................................12
3. Risk register....................................................................................................................................................................12
4. a. Quality leadership.......................................................................................................................................................15
b. Comparing Agile, Waterfall and PRINCE2 methodologies...........................................................................................15
Conclusion..........................................................................................................................................................................16
Bibliography.......................................................................................................................................................................17

Introduction
QA Higher Education has completed refurbishment of its teaching rooms as well as computing labs in London,
Birmingham and Manchester in order to ensure students as well as staffs excellent learning environment as well as
access to the latest technology for supporting studies and teaching. In this situation, the university wishes to organize a
major launch event for publicizing this as well as celebrating success of the project. Being the project manager for the
event, it is important to develop an effective project management plan for the project.
Present study deals with budgetary information, timescales, objectives, approach, key staffs and stakeholder analysis. In
addition, work breakdown structure and risk register are presented. On the other hand, quality leadership as well as
comparison of Agile, Waterfall and PRINCE2 methodologies are discussed along recommendations are given.
1.1 Budgetary information
Task
Name Resource Names Cost
Initia
lizing
$19
,00
0.0
0
Analy
sis of
the
requir
ement
s
Analyst
$4,
800
.00
Reso
urce
Accu
mulat
ion
Budgeter
$5,
920
.00
Initial
Documenter $9,
320

Docu
menta
tion
.00
Subm
ission
Project
Manager
$1,
400
.00
Sign
off
$0.
00
Plan
ning
of the
event
$17
,84
0.0
0
Activ
ity
Listin
g
Planner
$1,
440
.00
Sched
uling
the
activi
ties
Planner
$2,
400
.00
Risk
Mana
geme
nt
Risk Analyst
$2,
080
.00
Conti
Budgeter $1,
920

ngenc
y
Budg
eting
.00
Plan
Appr
oval
$0.
00
Desig
ning
of the
event
$6,
800
.00
Desig
n
Platfo
rm
Designer
$1,
640
.00
Conte
xt
analy
sis
Designer
$1,
280
.00
Simul
ation
Tester
$1,
680
.00
Detail
ed
Desig
n
Designer
$3,
200
.00
$0.

Desig
n
Appr
oval
00
Impl
emen
ting
the
event
$14
,48
0.0
0
Orga
nize
the
event
Database
Admin,Databas
e[1],Analyst,Pr
oject Manager
$8,
920
.00
Integr
ation
of
event
Engineer,Syste
m
Tools[1],Securi
ty Tools[1]
$5,
560
.00
Closi
ng
$2,
160
.00
Monit
or the
event
Engineer
$2,
160
.00
Close
d
$0.
00

1.2 Timescales
WBS Task Name Duration Start Finish
1 Initializing 10 days Mon 2/4/19 Fri 2/15/19
1.1 Analysis of the requirements 2 days Mon 2/4/19 Tue 2/5/19
1.2 Resource Accumulation 4 days Wed 2/6/19 Mon 2/11/19
1.3 Initial Documentation 3 days Tue 2/12/19 Thu 2/14/19
1.4 Submission 1 day Fri 2/15/19 Fri 2/15/19
1.5 Sign off 0 days Fri 2/15/19 Fri 2/15/19
2 Planning of the event 16 days Mon 2/18/19 Mon 3/11/19
2.1 Activity Listing 3 days Mon 2/18/19 Wed 2/20/19
2.2 Scheduling the activities 5 days Thu 2/21/19 Wed 2/27/19
2.3 Risk Management 4 days Thu 2/28/19 Tue 3/5/19
2.4 Contingency Budgeting 4 days Wed 3/6/19 Mon 3/11/19
2.5 Plan Approval 0 days Mon 3/11/19 Mon 3/11/19
3 Designing of the event 11 days Tue 3/12/19 Tue 3/26/19
3.1 Design Platform 1 day Tue 3/12/19 Tue 3/12/19
3.2 Context analysis 2 days Wed 3/13/19 Thu 3/14/19
3.3 Simulation 3 days Fri 3/15/19 Tue 3/19/19
3.4 Detailed Design 5 days Wed 3/20/19 Tue 3/26/19
3.5 Design Approval 0 days Tue 3/26/19 Tue 3/26/19
4 Implementing the event 43 days Mon 2/4/19 Wed 4/3/19
4.1 Organize the event 6 days Wed 3/27/19 Wed 4/3/19
4.2 Integration of event 3 days Mon 2/4/19 Wed 2/6/19
5 Closing 3 days Mon 2/4/19 Wed 2/6/19
5.1 Monitor the event 3 days Mon 2/4/19 Wed 2/6/19
5.2 Closed 0 days Mon 2/4/19 Mon 2/4/19

1.3 Objectives
The project objectives can be listed as followed.
 To organize a major launch event to publicize and celebrate success of the project
 To develop a healthy relationship between students and teachers
 To make people informed about refurbishment of teaching rooms as well as computing labs built in
London, Birmingham and Manchester
1.4 Approach
QA Higher Education has completed a refurbishment of teaching rooms as well as computing labs in several places like
London, Birmingham as well as Manchester. The project was planned to ensure students as well as staffs having
excellent learning environment and access to the latest technology for supporting studies and teaching. In this situation,
the university to celebrate success of the project. Being project manager for the event, it is required to plan the event
carefully. The sponsor of the project is managing director. A project plan is required to develop where it is important to
involve the stakeholders who will perform the project activities as per the schedule of the project.
1.5 Key staff
The key staffs of the project are managing director, manager, relationship manager of the university, voluntary staffs
from students and event organizers. It is important to develop an effective project management plan that would be
helpful to develop the project in appropriate way. On the other hand, it is required to plan the event carefully and ensure
that is scheduled properly within the calendar of events as well as consists of formal ceremony, informal scope for the
staffs along with the students getting the tours of the building and celebratory components that consists of food and
drink, invitations to local or national dignitaries.

1.6 Stakeholder analysis

Key staff and stakeholder analysis table
Stakeholder
Name
Contact
Person
Impact Influence Category of
stakeholders
What is
important
to the
stakeholder
?
How could
the
stakeholder
contribute
to the
project?
How
could the
stakehol
der
block the
project?
Strategy for engaging the
stakeholder
Managing
Director
43 20,
265
Michal
road,
London
Very
High
High Advocates Managing
director is
the sponsor
of the
project. His
job is to
make a
decent
instructive
stage that
can help
both the
educators
and the
students.
Director's job
is to organize
event that
students
known about
renovating
the current
classroom
foundation.
The
University of
can most
likely form a
stage for the
Birmingham
Campus
He can
intrude
on the
project,
or he can
dismiss
the
project as
a whole.
Director is the essential sponsor of
the project,
Project
Manager
4/41,
east
Camas
street,
Manche
ster
Very
High
High Advocates Project
manager
develops the
project plan
for the
whole
project.
Project
Manager
makes the
project plan.
Every one of
the partners
can
recognize the
rundown of
project
exercises that
they have to
complete.
He has
the
ability to
change
the
specialist
on the off
chance
that he
isn't
performi
ng great.
This
methodol
The project manager deals with the
assets just as the partners that are
required for the project

2. Work Breakdown Structure
3. Risk register
Risk
ID
Description Probability Impact Rate Assigned to Response
Strategy
Threat or
Opportunity
1 Numerous risks can be
occurred if the event is
not properly organized
Upto80% 5 High Project
Manager
The event
needs to be
organized
efficiently.
The project
will serve
long term
benefits
2 The schedule as well as
budget for the project is
not upto the mark
Upto75% 4 High Director The budget
for the
project is
required to
develop
after
analyzing
the market
The project
will be
successful
whether the
budget is
properly
scheduled

3 Project manager and
event organizer fails to
understand the
objectives of the project
Upto85% 5 High Managing
director
Both the
event
organizerand
the project
manager
must act
responsibly
The project
will be
successful
whether the
project
manager as
well as event
organizer
properly
understands
project
activities as
well as work
accordingly
4 Project manager fails to
use the project
resources efficiently
Upto65% 3 Medium Director Project
manager
need to act
responsibly
The project
will be
successful if
whether the
project
resources are
properly
allocated and
tasks are
distributed to
the
stakeholders
Probability of
occurrence
Impact of occurrence
Very low Low Medium High Very high
Very low
Low
Medium Risk of Technical risk