QAHE Project Management Report: Birmingham Renovation Project

This project management report details a project undertaken by QAHE for the renovation of teaching rooms in Birmingham. The report begins with a Project Initiation Document (PID) outlining the project's objectives, scope, and stakeholders. A stakeholder analysis identifies key individuals, their influence, and strategies to mitigate potential risks. The report then presents a Work Breakdown Structure (WBS), a Gantt chart for project scheduling, and a critical path analysis to ensure efficient project completion. A risk register is included, detailing potential risks, their severity, mitigation strategies, and contingency plans. The report concludes with a discussion on the importance of quality leadership in project management, emphasizing the roles and skills required for success. References and appendices are also provided.

PROJECT
MANAGEMENT

Table of Contents
TASK 1............................................................................................................................................1
PID..............................................................................................................................................1
Stakeholder analysis....................................................................................................................2
TASK 2............................................................................................................................................6
WBS, Gant chart, Critical Path...................................................................................................6
TASK 3..........................................................................................................................................10
Risk Register.............................................................................................................................10
TASK 4..........................................................................................................................................13
Importance of quality leadership...............................................................................................13
Critique Project Management methodology.............................................................................14
REFERENCES..............................................................................................................................17
Appendices.....................................................................................................................................19

TASK 1
PID
Project
Background
QA higher education successfully completed their important project of
renovation of teaching rooms and the main aim of this is to provide an
ultimate learning environment and also permit to student that they can use
the latest equipment and technologies. The detail of a project is mention:
Location Birmingham
Start Date
End Date
Budget £50000 (Attached in Appendix)
Methodology
Purpose Through this, effective records are documented and capture
Objectives Assigned budget, QAHE wants to renovate teaching rooms and computer
lab in Birmingham, Manchester and London and also celebrate the success
of project.
Scope To organize and promote refurbishment of class room and labs of
Birmingham, Manchester and London. Moreover, through this project,
QAHE wants to provide effective learning to their students and by
successfully launching new application will also assist to attract range of
students.
In scope Private event which target students and their parents
Out scope Interviewing students
Key risk Control cost
Control time
Ensure quality
Key staff  Project sponsor
1

 IT manager
 Marketing manager
Constraints Time and cost
Assumptions By launching this project or event in QAHE, the university provide an
online application to the users so that they get appropriate information to
their students and teachers
Deliverable  Launch new online application of University
 Speech
 catering
Success factor By involving all the stakeholder into a project and determine their view
points will help to meet the defined aim and objectives. During this
project, all the stakeholder are motivated and assist to met the define goals
with specific key points. Also,
Stakeholder analysis
Stakehol
der
Name
Authorit
y
Contact
person
Impact Influenc
e
Importa
nce
How
stakehol
der
contribu
te
project
How
stakehol
der
block
project
Mitigati
on
strategy
Project
sponsor
Champio
n
7859852
153
High High Grab
attention
of many
customer
s towards
new
program
By
approvin
g every
task
made by
project
manager
By
change
the date
and time
of a
project
anytime
To
minimize
any
fluctuatio
n, project
manager
have
2

provide
every
task
performa
nce
report
and
provide
approval
for the
same
(Eskerod
and
Larsen,
2018).
Marketin
g
Manager
Adviser 7859852
152
low Medium Promote
the
project to
students
Provide
variety
of
marketin
g tools to
the
project
manager
for
attraction
of
students
This
stakehold
er did not
have any
interest
to block
the
project
By
getting
regular
updates
from
project
manager,
they may
easily
overcom
e the risk
IT
manager
Adviser 7869852
151
High High They are
responsib
le to
By
providin
g regular
This
stakehold
er did not
Through
regular
updates
3

launch
new
online
applicati
on for
the
QAHE
updates
to
teacher
and
students
through
online
applicati
on of a
universit
y
have any
interest
to block
the
project
the, risk
of IT
manager
easily
manage.
Project
Manager
Advisory 7889852
159
High High Project
manager
are
mainly
responsib
le to
deliver
all the
task
within a
specified
deadlines
by met
the
standards
By
delegatin
g and
managin
g the
project to
all the
stakehold
er
Project
got
affected
when
project
manager
is absent
or not
present
during
any task
By
conducti
ng
regular
meetings
and make
everyone
update
with their
roles and
responsib
ilities
(Isa,
Hamid
and
Leong,,
2018).
Financial
Manager
Advisory 7869852
154
Low high Not so
importan
Not
necessar
By delay
in taking
Through
periodica
4

t y decision lly
updates
and make
regular
meetings
to
determin
e
whether
all
stakehold
er uses
the
allotted
budget or
not.
Media Indiffere
nt
7879852
189
Low Low Not so
importan
t
By
releasing
the event
in
positive
manner
that
helps to
attract
range of
new
users
(O'Har,
Senesi
and
By
posting
wrong
informati
on in
media
that
influence
d the
brand
image of
universit
y
By
conducti
ng
regular
meeting
with the
marketin
g
departme
nt will
help to
minimize
the issue.
5

Molenaar
, 2017)
Voluntee
rs
Represen
tative
Follower
s
7879852
325
Low High They are
self
motivate
d person
and also
participat
ed in an
event
They did
not have
enough
knowled
ge with
regards
to the
project
They did
not have
any deep
understa
nding
with the
roles of a
team that
is why,
they did
not affect
the
project
or block
the
project
(Srinivas
an and
Dhivya,
2020).
By
providin
g special
training
to them
will help
to get
involve
in the
project.
6

TASK 2
WBS, Gant chart, Critical Path
Gant Chart
Task Mode Task Name Duration Start Finish Predecessors
Manually
Scheduled Initiation 17 days Fri 11/8/19 Mon 12/2/19
Auto Develop business case 3 days Fri 11/8/19 Tue 11/12/19
7

Scheduled
Auto
Scheduled
Assign project
manager 4 days Wed
11/13/19
Mon
11/18/19 2
Auto
Scheduled Meeting with sponsor 2 days Tue 11/19/19 Wed
11/20/19 2,3
Auto
Scheduled Sponsor Approval 4 days Thu 11/21/19 Tue 11/26/19 4
Auto
Scheduled
Develop project
charter 4 days Wed
11/27/19 Mon 12/2/19 5
Auto
Scheduled Planning 22 days Tue 12/3/19 Wed 1/1/20
Auto
Scheduled
Perform primary
planning 5 days Tue 12/3/19 Mon 12/9/19 6
Auto
Scheduled Develop WBS 2 days Tue 12/10/19 Wed
12/11/19 8
Auto
Scheduled
Planning human
resources 5 days Thu 12/12/19 Wed
12/18/19 8,9
Auto
Scheduled Identifing supplier 2 days Thu 12/19/19 Fri 12/20/19 10
Auto
Scheduled Plan schedule 2 days Mon
12/23/19 Tue 12/24/19 11
Auto
Scheduled Planned resources 3 days Wed
12/25/19 Fri 12/27/19 12
Auto
Scheduled Plan budget 3 days Mon
12/30/19 Wed 1/1/20 13
Auto
Scheduled Execution and control 11 days Thu 1/2/20 Thu 1/16/20
Auto
Scheduled
Manage
communications 3 days Thu 1/2/20 Mon 1/6/20 14
8

Auto
Scheduled Manage procurement 2 days Thu 1/2/20 Fri 1/3/20 14
Auto
Scheduled
Track and manage
changes 3 days Tue 1/7/20 Thu 1/9/20 17,16
Auto
Scheduled Execute project tasks 1 day Fri 1/10/20 Fri 1/10/20 18
Auto
Scheduled Testing of project 2 days Mon 1/13/20 Tue 1/14/20 19
Auto
Scheduled Rectification 2 days Wed 1/15/20 Thu 1/16/20 20
Auto
Scheduled Closeout 2 days Fri 1/17/20 Mon 1/20/20
Auto
Scheduled Document closeout 1 day Fri 1/17/20 Fri 1/17/20 21
Auto
Scheduled Transfer project 1 day Mon 1/20/20 Mon 1/20/20 23
Network Diagram
9

Critical path
Critical path: 2+ + 4+ 5 + 6 + 8 + 10 + 11 +12 +13 + 14 + 16 +18 +19 + 21+ 22 + 23 = 36
This is the shortage path which can be followed by the project manager to complete the
project efficiently and effectively in the market. This path will help the project manager in
completing the task in just 36 days. Other than the project manager has to give 42 days to
complete the project in the market (O'Har, Senesi and Molenaar, 2017).
10