Project Management Report: QAHE Campus Refurbishment Project

This report provides a comprehensive overview of project management principles, using the proposed refurbishment of QA Higher Education's London campus as a practical example. It begins with an executive summary and an introduction to project management, emphasizing the importance of structured approaches to achieve desired outcomes. The core of the report focuses on a sample Project Initiation Document (PID), detailing project objectives, budgetary information, timelines, and stakeholder analysis. It outlines the objectives of the project, which include improving the learning environment for students and staff through the adoption of new technology and the refurbishment of teaching rooms and computing labs. The report also includes a discussion on risk management, a project plan, and a report to the project sponsor. The PID covers the project's scope, objectives, deliverables, constraints, and assumptions. The report also presents a breakdown of the project's budget and identifies potential risks, such as human resource, technical, and financial issues, along with mitigation strategies. The report concludes with a summary of the project's key aspects and references relevant sources.

Project Management

EXECUTIVE SUMMARY
This report focuses on project management which includes several activities and
techniques to conduct a particular project in correct manner along with creating desired
outcomes successfully. It also includes to focus on various factors that are involved in to
complete any contract properly such as budget, tasks, raw material, period of time and many
more. This report discusses about the QA Higher Education which is going to put required
efforts for boosting up standards of London campus in terms of teaching rooms and computing
labs. It includes description for project initiation document involving several factors like
budgetary information, timescales, objectives, approach, key staff and stakeholder analysis.

Table of Contents
EXECUTIVE SUMMARY.............................................................................................................2
INTRODUCTION...........................................................................................................................2
Sample Project Initiation Document......................................................................................2
Risk Register..........................................................................................................................5
Project Plan.............................................................................................................................8
Report to project sponsor......................................................................................................12
CONCLUSION..............................................................................................................................14
REFERENCES..............................................................................................................................16
APPENDIX....................................................................................................................................17

INTRODUCTION
The project management refers to an application that includes different kinds of procedures, techniques,
information, capabilities and experience to attain desired goals of particular project successfully. It also
involves the criteria of build more effective as well as efficient strategy for completing specific contract
properly along with generating better outcomes (Braglia and Frosolini, 2014). This report is based on QA
Higher Education (QAHE) which is going to plan a full refurbishment of its teaching rooms and computing
labs in the London Campus to improve learning environment so that better educational outcomes are availed. It
is helpful for providing better or comfortable environment to staff as well as students by adopting latest
technology that render support for teaching and studies. This assignment will describes about project initiation
document including various factors and preparation of risk register through mentioning of several kinds of
possible issues.
TASK
Sample Project Initiation Document
PID
Title of Project Refurbishment of its teaching rooms and computing labs in
the London Campus
Estimated budget 185000
How did you derive this
number? Include this
explanation should be in an
Appendix of assumptions
Project manager has divided each activity and has looked
upon previous and other project expenses. On the bass of
this, individual has derived this number.
Start Date 01/08/2018
Finish Date 15/10/2018
Project Sponsor Mr. John
Project Manager Mrs. Maria
Main Objectives (essentially
a short list of key business
reasons why this project is
being undertaken – think
project goals and what they
lead to)
 the QA Higher Education has a goal to adopt latest
advanced technology and provide better learning
environment to staff s well as students which
facilitates to boost up level of education in London
campus.
 QAHE has a plan of full refurbishment of its
teaching rooms and computing
 labs by implementing new hardware, software,

network infrastructure, classrooms, furniture and all
necessary peripherals.
Overall suggested approach
(some major points
describing how you will go
about achieving the above
objectives)
Project manager will monitor the progress time to time.
Individual will make effective communication with
involved team members, these approaches will help in
achieving this objective.
Any major risks that you
would like to highlight to the
sponsor at this early point in
the project
Human resource risk
Technical risk
Financial risk
Reference(s) for
templates/ideas used to
develop this
Project initiation document. 2018. [Online]. Available
through:
<https://www.gograph.com/illustration/project-
initiation-document-gg63055717.html>
Project Initiation Document Checklist
PID Item Check When Complete
Section 1: What is the Project all About? QA Higher Education
(QAHE) is planning to
refurbishment of all classes
and computer labs
Project Title Refurbishment of its
teaching rooms and
computing labs in the
London Campus
Background
Purpose Make labs and classrooms
more effective so that

students can get better
educational platform
Objectives (and how they will be measured)  the QA Higher
Education has a goal
to adopt latest
advanced technology
and provide better
learning
environment to staff
s well as students
which facilitates to
boost up level of
education in London
campus.
 QAHE has a plan of
full refurbishment of
its teaching rooms
and computing
 labs by
implementing new
hardware, software,
network
infrastructure,
classrooms, furniture
and all necessary
peripherals.
Project Scope This has huge scope
because it will help in
improving learning
environment of students and
they will be able to get more

quality education in
university. By renovating
computer lab they will find
immediate solution of the
problems.
Exclusions From Scope It would improve teaching
environment as well.
Deliverables (including dates of completion) 25 Sep.
Constraints Human resource
Poor financial resources,
Technical hurdles are
constrains of this project
Assumptions This will help in improving
marks of students and will
help in increasing revenues
of university by increasing
number of admission.
Section 2: Why Should This Project go Ahead?
Business Case: Project Benefits
Options
Cost and Timescale
Cost/Benefit Analysis
Enhance revenues of
university and raise leaning
platform for learners.
185000 Pounds
time period between
August, 2018 to September
2018
Risk Analysis: Risk Identification
Risk Prevention
Risk
Management
Risk Monitoring
Risk identification will be
done and then strategy will
be prepared to prevent from
risk. Risk will be managed
by proper monitoring and

by preparing risk
management plan and time
to time monitoring will be
done.

PID Item Check When
Complete
Section 3: Who Will Work on the Project?
Roles and Responsibilities Project manager will
be fully responsible
for this project.
Furthermore, technical
team, executives will
work to complete this
project.
Project Organization Chart/Structure Diagram Project will be based
on flat structure where
all the involved
persons can coordinate
with each other easily.
Names of: Project Sponsor
Project
Manager
Project
Team
Mr. John
Mrs Maria
Mr.lijin
Riya, Dony Franadis
Section 4: How and When Will the Project be Delivered?
Initial Project Plan
Assignments/Milestones Use of resources,
scheduling, time plan,
completion of
prototypes
Schedule (Gantt Chart) Project Map will be
used to prepare Gantt
1

chart.
Human Resource
Project Team
Requirements:
Support Staff
Additional Staff
For conducting this
process, it is necessary
to analyze
stakeholders because
they have an important
role while several
required decisions.
making decisions.
Basically, the
stakeholders are
investors, owners,
board of directors,
suppliers, staff
members, students,
shareholders etc., who
have right to provide
suggestions for
making any kind of
decision for preparing
plan of action for
putting efforts on
specific projects
(Hanisch and Wald,
2011). Thus, it is
necessary for QA
Higher Education
conduct a meeting
regarding proposal of
full refurbishment of
its teaching rooms and
computing labs
between all
stakeholders. They are
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responsible for
investing required
money in repairing or
renovation of
infrastructure of
QAHE along with
adoption of fresh and
advanced technology
which is helpful to
improve level of
learning environment
in London campus.
Project Control: Monitoring Mechanisms
Communication Channels and Schedules
Time to time review of
entire activities and
process.
Through mail and face
to face communication
Quality Control Implementation of
close monitoring
process and sig sigma
for quality control
The project initiation document refers to an appropriate information about overall major
aspects that are are required for specific project and necessary for achieving success. this
document is important to analyze because it includes essential activities which are mandatory to
attain desired targets properly. It is kind of bundle that involve different procedures and
knowledge that are necessary for carrying out initiative activities in more effective as well as
efficient manner to gain better outputs on regular basis which facilitates to complete overall
objective of project (Bucero and Englund, 2015). Start up of an project is essential to direct all
events or processes in correct direction to fulfill desired aspects of specific contract to achieve
success.
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The project initiation document is very helpful piece of writing that provide support to
get an appropriate guide to start up any project in correct way which result into better outcomes.
The QA Higher Education is planning to carry out a full refurbishment of its teaching rooms
and computing labs thorough which they become capable to rendering better environment to
staff and students for gaining an excellent learning. They have goal to adopt several effective
technological equipment and machines which are supportive to boost up level of educational
programs in London Campus. QAHE has build up an appropriate project initiation document
involving different factors that are given below:
Objectives: Each and every project has an objective according to which various kinds of
procedures are carried out in required direction to gain desired outcomes on daily basis (Burke,
2013). Similarly, the QA Higher Education has a goal to adopt latest advanced technology and
provide better learning environment to staff s well as students which facilitates to boost up level
of education in London campus. Targets are seems to be essential for building previously as they
are helpful to direct overall efforts in correct direction to achieve desired objectives in successful
manner. QAHE has a plan of full refurbishment of its teaching rooms and computing
labs by implementing new hardware, software, network infrastructure, classrooms, furniture and
all necessary peripherals.
(Source: Project initiation document, 2018)
Budgetary information:
This refers to an important factor which is essential to improve infrastructure of an organization
because every small and large procedure needs little or huge amount of funds. It is necessary QA
Higher Education for collect budgetary information and out efforts to gain an accurate quantity
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Illustration 1: Project initiation
document, 2018