QAHE Higher Education Campus Renovation Project: A PRINCE2 Approach

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Project management

Executive summary
This is the report which contains information about the project management. This project was of
the QAHE QA Higher Education who wants the renovation of the labs and teaching rooms of the
Manchester, London and Birmingham premises. The project is based on the event organization
for the successful completion of the construction which has to be publicized at the time of
fresher's which is going to held in September. Various principles of the project management are
taken into account and the methodology PRINCE2 is also used. The assessment includes the
discussion with the staff and the stakeholders. Work Breakdown Structure and Gantt chart are
also created to elaborate on the understanding of the time consumed.

Table of Contents
Executive summary.........................................................................................................................2
Introduction......................................................................................................................................4
Project initiation document..............................................................................................................5
Objectives.....................................................................................................................................5
Budgetary information.................................................................................................................5
Timescales....................................................................................................................................6
Approach......................................................................................................................................6
Key staff.......................................................................................................................................6
Stakeholder...................................................................................................................................6
Work Breakdown Structure.............................................................................................................7
Critical path analysis in the project management........................................................................7
Risk Analysis...................................................................................................................................7
Short Report.....................................................................................................................................8
Report to the sponsors of the project...........................................................................................8
Conclusion.....................................................................................................................................10
References......................................................................................................................................11
Appendix........................................................................................................................................12
Appendix 1: Timescales.............................................................................................................12
Appendix 2: Stakeholder Analysis.............................................................................................12
Appendix 3: Work Breakdown Structure...................................................................................13
Appendix 4: Work Breakdown Table........................................................................................13
Appendix 5: Gantt chart.............................................................................................................14
Appendix 6: Risk Analysis........................................................................................................14

Introduction
Project management includes the management of the project through the skills, techniques, tools,
and knowledge to achieve a goal or a specific purpose. The main issue and the challenge faced
by the people involved in the project management team is that they have to complete the project
at a given time to achieve a goal with the constraints provided. The process of project
management is divided into a group of five names, initiating, executing, planning, monitoring,
and closing. The knowledge which a project manager should be aware of is integration, time,
cost, scope, procurement, quality, communication, stakeholder management, human resources,
and risk management. The report is based on the assessment of the case study provided. Work
Breakdown Structure and Gantt chart are provided to make a clear and proper understanding of
the project. The case study provided is based on the renovation of teaching rooms and computer
labs of the premises situated in London, Manchester, and Birmingham.

Project initiation document
Project name: Inaugural Ceremony of QAHE
Date: 01/08/2019
Author: StudentName
Owner: Management Member
Document code: Document File
Version: The version of the document (e.g. v2.12)
Objectives
The main objective of the assessment is to give a modern environment to the students to make
them learn about the various technologies used in the learning environment and how to
improvise it. Project management includes many objects and points to complete the procedure of
the project. The procedure includes the proper completion of the project and proper
communication. It should be productive and inputs should be allocated and optimized. The
project management aims to complete the project within constraints given. From this renovation,
the staff and the students of the QAHE QA Higher Education can improve their teaching and
learning methods respectively. IT services are capable of enhancing the learning capability and
also the learning power of the students. This also enhances the teaching methods and capability
of the teachers to teach the students. Hence, to achieve such a goal the management of the
project is essential and the same is performed here.
Budgetary information
For the proper management of the project, there should be a generation of proper and clear
budget. The provided case study has a total budget of £50,000. This total amount is to be divided
into the expenses of the launch party, food and drinks, formal ceremony, and the informal events

for the students and staff. The budget also includes the expenses of printing invitation cards and
sending them to the national or local dignitaries.
Timescales
Time management is also essential just like the information on the proper budget in the project
management. The projects have some deadlines which need to be met as the client prefers to
have the project on time. Hence, there is a need for the proper initialization of the project so the
time can be managed properly and it also helps in setting the milestones of the project. For this
project, timescale has been generated in the form of a table to manage the entire project. This
table is shown in Appendix 1.
Approach
The approach for this project of project management is the methodology of PRINCE2 which is
the very optimal and efficient methodology. PRINCE2 stands for
PRojects IN Controlled Environments. The framework of this methodology requires the
following things from the project: a controlled and organized start, a controlled and organized
middle, and a controlled and organized end. This methodology consists of many roles in project
management. These roles are project manager who is responsible for controlling and organizing.
They are also responsible for making a selection of the people who are capable of handling a
project. The second role is the role of suppliers and customers who uses the outcome and pays
for the same. The third and the last role of the PRINCE2 s the project board which is made up of
the suppliers, senior users, and the customer. It has to be reported regularly by the project
manager. The project management techniques used in PRINCE2 is project support and project
assurance.
Key staff
The staff of the project plays a significant role in the work of the project. They are the persons
who help indirectly or directly in the field of project. This includes the developing team,
manager, stakeholders, investors, and many more. All these people affect the project in one way
or the other. The key staff is the stakeholder and without them, the completion of the project can
be hindered.

Stakeholder
Stakeholders are the person that can be affected or can affect the actions of the organization, by
their policies and objectives. These are the persons that keep interested in knowing the outcome
and results of the project. For this particular project, there are many types of stakeholders like the
project manager, the developing team, lecturers, sponsors, and many more. They affect the
project in a positive manner or a negative manner and therefore they play a significant role in the
management of the project. They can be a single individual or a group of the organization. They
are responsible for influencing the success of the project or not. Good stakeholder management
should be practiced and for the collaboration of the project, there must be constant
communication. The detailed description and analysis of the stakeholders are given in Appendix
2. It contains the role of the stakeholders, their responsibilities and their impact on the project. It
also includes how they are capable of blocking the work off the project and how to manage them.
Work Breakdown Structure
In project management, the work breakdown structure is a deliverable that is divided into many
small components. It divides the work of the team into the manageable sections. The elements of
the work breakdown structure include the service, product, data, or any other combination. In
this project of the refurbishment of the campus requires efforts of different teams of members
and therefore the work breakdown structure should be created. The WBS for this project is
attached in Appendix 3. The WBS is explained and referenced in a table given in Appendix 4.
The Gantt chart is also attached in Appendix 5. This WBS of this particular project gives the
proper schedule of each task and also the assistance that is essential for the completion of the
task. The table implemented provides an overall and proper schedule of the work.
Critical path analysis in the project management
The project is split and divided into multiple different parts to manage the tasks easily with
proper and closer scrutiny but consumes so much time. So to overcome the problem of time
consumption, there must be proper planning and scheduling of the tasks to map the project's
timeline exactly and accurately. Hence, the analysis of the critical path is important.

Risk Analysis
Risk is the term that defines the possibility of damage and harm to the project. There exist many
types of risks in project management as well. Some of the risks that can occur in the area of
project management are Disputes, Resource risks, and Budget risks. Such risks are related to the
budget of the project, staff involved in the project, and the resources that will be used in the
project. It becomes necessary to eliminate or remove the risks that can hinder the proper working
of the project so that the work on the project can be completed smoothly. This process of
managing the risk is known as risk management. The encountered risks are handled through this
process which helps in making the project optimized. The risk analysis that hinders the working
of this project has been done and put down in the format of the table in Appendix 6.
Short Report
Report to the sponsors of the project
Date:
From:
To:
The project sponsors
Director of operations
Report
Dear ABC,
Project management is essential for the completion of every project and is performed by the
leader or the manager that can deliver good leadership skills. The person who tends to be a leader
should possess good qualities of leadership and the manager should be capable of managing the
activities that are essential for the successful completion of the project. Lack of leadership
qualities can affect project management. The manager should also possess some basic and good
qualities of the leadership and also have the proper skills of managing. He should be able to
manage all the work so that whenever a team faces any difficulty then he/she could handle it

easily. The leader should also have the quality of courageous and he/she should not have the fear
of failure. He should be capable of taking the various kinds of risks and should accept the
challenges that come in front of the project completion. The manager and should also be
ambitious and should have a clear vision of the goal. He should be aware of the process and
planning that will help in achieving the goal. He/she should also be motivated and should know
how to motivate people and how to bring the best out of them. He/she can make the project
successful or can make the project a big disaster. Therefore, the choice of a leader must be
appropriate.
Comparison of project management methods:
Methods Strengths Weakness Recommendations
Waterfall
This methodology
works in the
sequential series and
there is no chance to
get back to the
previous step.
In this, when the
previous phase
completes
successfully then
only the next phase
starts.
Changes are
impossible because
cannot go back to the
previous phase.
It is not
recommended as
changes are not
possible when
required.
Agile
This methodology
provides continuous
delivery.
It is capable of
maintaining good
relationships and
communication with
clients. The
methodology has its
main focus on the
satisfaction of the
customers.
The budget is not
fixed and can be
varied as the main
focus is on the
satisfaction of the
customers.
It is appropriate and
highly recommended
but for this project,
the PRINCE2 is
highly recommended.
PRINCE2
This methodology is
used in the
management of the
This is the
methodology in
which every phase is
evaluated in terms of
This methodology is
very expensive and
requires skills and
efforts to handle.
It is the most
appropriate
methodology for such
kinds of projects and

project. risks and the
diagnosed risks are
eliminated.
is used in many
projects as well.
Conclusion
The report consists of the project management details of the renovation of the computer labs and
teaching rooms of the QAHE QA Higher Education. It describes how project management is
done and who the key staffs are involved in it. It includes the analysis of the stakeholders and the
project initiation document which includes the basic details of the project. The project required
proper planning and scheduling of the tasks which are shown through various kinds of charts and
tables. It includes the Work Breakdown Structure, Gantt chart, Risk register and many important
details regarding the project.

References
Kerzner, H., 2017. Project management: a systems approach to planning, scheduling, and
controlling. John Wiley & Sons.
Meredith, J.R., Mantel Jr, S.J. and Shafer, S.M., 2017. Project management: a managerial
approach. John Wiley & Sons.
Fleming, Q.W. and Koppelman, J.M., 2016, December. Earned value project management.
Project Management Institute.
Kliem, R.L. and Ludin, I.S., 2019. Reducing project risk. Routledge.
Harrison, F. and Lock, D., 2017. Advanced project management: a structured approach.
Routledge.
Eskerod, P. and Jepsen, A.L., 2016. Project stakeholder management. Routledge.
Zheng, X., Le, Y., Chan, A.P., Hu, Y. and Li, Y., 2016. Review of the application of social
network analysis (SNA) in construction project management research. International journal of
project management, 34(7), pp.1214-1225.
Glukhov, V.V., Ilin, I.V. and Levina, A.I., 2015. Project management team structure for internet
providing companies. In Internet of Things, Smart Spaces, and Next Generation Networks and
Systems (pp. 543-553). Springer, Cham.
Alshamrani, A. and Bahattab, A., 2015. A comparison between three SDLC models waterfall
model, spiral model, and Incremental/Iterative model. International Journal of Computer
Science Issues (IJCSI), 12(1), p.106.
Huang, G., 2017. Effects of Organizational Project Management Maturity onCompetitive
Advantages: A Quantitative Descriptive Study (Doctoral dissertation, University of Phoenix).

Appendix
Appendix 1: Timescales
Activity performed Starting date Ending date Total days
Initiation 3/06/2019 14/06/2019 10
Planning 17/06/2019 2/07/2019 12
Designing 3/07/2019 16/07/2019 10
Execution 17/07/2019 7/08/2019 15
Testing 8/08/2019 20/08/2019 09
Closing 21/08/2019 21/08/2019 01
Total= 57 days
Appendix 2: Stakeholder Analysis
Stakeholder Impact on the
project
Role of the
stakeholders
How the project
can be blocked
Management of
the stakeholder
Students High Provides
feedback
Improper
complaints and
feedback
Feedbacks are
valued and after
the changes,
they are updated
Professor Low Provides
feedback
Irrelevant
complaints
Feedbacks are
valued
Developing team Low The project is
implemented by
them
Delay in the
completion of
project ad the
quality provided
is also not good
Suitable
environment for
working and
effective
resource flow
Investor High Provides fund to
the project
implementation
Financial
support is
stopped
They are
updated with all
the necessary
and sufficient
information