Project Management and Risk Assessment: QAHE Campus Renovation

This project management assignment analyzes the QAHE campus renovation project, focusing on enhancing facilities for business students in Manchester. The assignment begins with an introduction to project management principles and then delves into the Project Initiation Document (PID), outlining budget, timescale, objectives, and approaches, as well as a stakeholder analysis to identify key parties and their roles. The main body of the assignment includes a detailed Work Breakdown Structure (WBS), breaking down the project into manageable tasks. The assignment also features a comprehensive risk register, identifying potential risks such as funding issues, lack of skilled team members, and technical problems, along with mitigation and contingency plans. The analysis highlights the importance of risk management in ensuring the project's success. Finally, the assignment provides a conclusion summarizing the key findings and the overall significance of effective project management practices in achieving the project's goals and objectives.

Project
Management

Table of Contents
INTRODUCTION...........................................................................................................................3
MAIN BODY..................................................................................................................................3
TASK 1............................................................................................................................................3
Project Initiation Document (PID) & Stakeholder Analysis:......................................................3
Work Breakdown Structure (WBS):............................................................................................7
TASK 2............................................................................................................................................8
Risk Register:...............................................................................................................................8
TASK 3..........................................................................................................................................11
Short Report...............................................................................................................................11
CONCLUSION..............................................................................................................................12
REFERENCES..............................................................................................................................13

INTRODUCTION
Project management relates to method of undertaking any program or project-event from
start to finish when performance or expectation outcomes are achieved by the company. All
information needed for any particular task is included in project documentation and plans are
further established appropriately (Anantatmula and Rad, 2018). The study is focused on case
study whereby QAHE sought to boost the available area/space to business students and
renovated campus located in Manchester. University organizes an occasion where guardians or
learners are made aware of how classes and computer labs are being improved. It helps the
collage to expand no. of admissions owing to improved educational quality. This study covers
different topics like documentation on project initiation or PID, WBS, short notes, risk register
and stakeholder analysis.
MAIN BODY
TASK 1
INTRODUCTION
Project management is management practices which involve planning, implementing,
constant monitoring, regulating and shutting down work when team achieves the project's
objectives or any activity. PID contains the fundamental details like scope, priorities, strategy,
team members, essential resources, risks etc. These are needed primarily for evaluation of inner
and also external stakeholders or to retain their interests in the company. This task covers PID
and stakeholder-analysis with respect to QAHE and other related aspects.
Project Initiation Document (PID) & Stakeholder Analysis:
It is a document that which specifies any activity is planned by project manager and it
contains different information about future activity or tasks that they will be carrying out. QAHE
needs to increase business students' capacity and request project managers to renovate the
classrooms or computer-labs. For such project's success, they needed to construct required
documents that are as follows:
Budgetary Information: To accomplish every project, task event manager should
budgets as well as subsequently spend sums reasonably to ensure that work is completed at the
budgeted values. QAHE did promotional event whereby they redeveloped the Manchester

campus-based study rooms (Bjorvatn and Wald, 2018). Management approves the pound 100K
budget for such a event and therefore all operations in this allocated amount should be
coordinated by project manager. Asset distribution is set out below:
Budget:
Activities Amount (£'000)
Entertainment charges 10
Advertisement 20
Decoration & Sitting Arrangements 15
Catering services 35
Other expenses 5
Online & offline promotion 15
Total Budget 100
Timescale:
This variable refers to specific duration that project manager has needed to complete such event
or achieve their intended goals & targets. Performing every job or operation on time-frame to
complete project on time or reach goals is a quite important element. In QAHE, project's
manager has to handle different operations or arrange whole event, because they required to
incorporate time management as well as execute correspondingly. University is planning an
event on Feb. 25th, 2020, therefore event coordinator/manager will complete classrooms'
renovation before this one and also have to track. Renovation activity should be done by 15
February 2020 and it will be monitored by managers. They may do some changes in remaining
days since it is necessary to make such event successful.
Objective: Completing their targets & objectives with assistance of optimum best
possible resource utilisation is the central focus of each project-task (Cooper and Sommer,
2018). There are certain aims that QAHE set out to accomplish and all are listed below:
 Wished to have the room refurbished or made accessible to business students/learner.
 Use modern technology, redesign of classes or computer laboratories lets the learners
experience new ways of studying.

 Renovating the classroom space would help to boost the number of admissions at
university.
 The program allows the learners or guardians to educate about the services they are
providing and to improve individual skills or awareness.
Approaches: To accomplish any task enterprise needs to adopt correct approaches which
enables them accomplish their targets & aims in minimum time-span as well as infrastructure.
QAHE asks project managers to plan events and raise awareness about campus renovation or
create space for business-students/learners. Project manager should follows marketing approach
to render others conscious of it. This probably covers the different practices like advertisements
online or in person, publicity, etc.. Pick social media site for digital marketing institution to
create awareness amongst students about the amenities they are planning to give.
Team: To wrap up any project, it is necessary for organisations to develop a genuine
team and also to disseminate the job further as possible. QAHE appoints project administrators
who handle all of the operations and ensure that all event is efficiently completed. More project
managers pick their staff members to undertake various tasks according to the specification like
participants, sponsors, and skilled individuals.
Stakeholder Analysis: Identifying the interests of various stakeholders is quite critical
strategy and this is also utilized to determine what one has a concern in business issues (Galli,
2018). With aid of this study, QAHE University becomes able to comprehend stakeholders' and
organizational roles & responsibilities.
Stakeholders Sponsor Alumni Marketing team
Impact High Medium High
Influence High Low High
Role of
Stakeholders
They provides
financing that helps
project manager
accomplish their tasks
or carry out each
operation as needed
(Walker, 2016).
Alumni perform an
integral part in
volunteer events like
this. They sharing
personal viewpoint or
field of expertise that
helps the operation
All advertising team
participants ensure that
plans are created to
encourage or make
people conscious about
event that QAHE is
hosting.

manager to render
achievement of their
respective event.
Contribution Offer additional
guidance and
directions for project
empowerment or
support in the
implementation of key
approaches. reluctant
to finish project
without the financial
assistance.
They have practical
recommendations or
feedback loops that
help QAHE enhance its
performance.
It's helping the
university render this
project in a successful
event. Since advertising
is necessary to notify
learners or guardians of
the academic services
that they are providing.
Block the project If sponsors don’t like
event or the idea, they
may deny for
financing. There is
practically no
assurance of the fiscal
aid that can obstruct
the project.
In case students will
not share real
experiences or
feedback, project may
be compromised and
the outcomes may
differ from the
expected outcomes.
Marketing campaigns
should be organized as
per community.
Ineffective publicity can
obstruct the whole
project, or fails to
succeed.
Strategies Good project
preparation should be
carried out by project
manager who tends to
persuade sponsors and
encourage them to
express interests and
provide fund in this
project.
Alumni evaluate the
function and recognise
problems that may
impact or adversely
influence QAHE's
promotion activities
(Kerzner, 2018).
marketing division has
to perform research to
explore a path to
support them reach their
customers or draw as
many individuals as
possible by promotional
events.

Work Breakdown Structure (WBS):
The framework of work breakdown is tool used to arrange whole work in controllable
segments. Essentially split the operations and construct separate approaches with the assistance
of WBS project management to remain competitive efficiently for each task (Jerbrant, 2013).
QAHE required the new students/learners to refurbish their space available. Therefore, they
refurbish new classes and computer laboratories at University of Manchester until the date of
promotional function. In QAHE's WBS, most tasks are separated into specific sub-items which
enable project manager to accomplish this project in efficient manner and ensure the results are
maximized. Categorized all such activities are listed as below:
Using the above stated work break-down structure this is explicitly specified that works
will be dispersed in form of induction, planning implementation, controlling and termination.
There are several sub objects afterwards which included, as well as project manager distributes
the works accordingly among the group members (Aubry, 2015).

CONCLUSION
From above task it has been analysed that Project Initiation Document (PID) is
significant aspect of entire project management cycle as it determines the core aim of project and
how this aim could be achieved within stipulated time-frame. Further stakeholders’ analysis
shows significance of stakeholders in proposed strategy.
TASK 2
INTRODUCTION
This is important for managers to identify level of risk so that further plans can be prepared.
For this purpose, there are different types of techniques such as risk register in which each
risk is identified. This task includes information about range of risks and their plans.
Risk Register:
This is also recognized as risk log whereby each single or every risk associated with the event
listed in the master report here each of the risk is evaluated by additional project manager as well
as possible solutions are given for it (Brookes and Clark, 2014). The manager describes the
danger that can impact the promotional operation in the form of QAHE and therefore will
discuss it below:
Risk Owner Mitigation Contingency Pre-
action
score
Post-
action
score
Considering
more time to
accomplish an
activity
Manager
of project
Managers allocate last date
for every activity
When event is
extended then the
plan will cost more
7 8
Lack of
financial
resources to
produce
unexpected
events
Sponsors Project managers need to
keep some funds & excess
for future unforeseen
events.
QAHE is unable to
conclude this
special event or be
successful because
of a lack of funds.
8 8

Lack of skilled
team members
Manager
of project
Managers have to assess
the work before
implementing any plan to
insure that people should
have those capabilities to
perform or obtain the
expected results. So to
improve their expertise
they should provide
appropriate training &
growth programmes.
Unqualified
participants affects
the entire event or
refuse to attend
QAHE Universities
promotion event.
6 9
Renovation of
study rooms
not well in
accordance of
expected level
Director of
University
Project manager needs to
assess the whole market
and what the participants '
latest demand for advanced
studies.
If work may not
cater to the needs
of this event, then
there is no
advantage.
7 8
Variation in
the
government
regulations
related to
education
system
Director When scheduling any
political event, they will
insure that it does not
violate any educational
system laws.
If any action
suggests semi-
compliance with
the law,
educational
institutions will
have to face serious
problems.
9 9
Problems
generated due
to technical
issues
Manager
of project
It required efficient
planning and strong back-
up techniques to reduce the
risk
As a result of
technical problems,
the event will kill
and impact the
QAHE negatively
7 9
Variation in Project Using the aid of an Variation in prices 7 8

the price of
material
manager experienced planning
manager, the necessary
inventory can be calculated
and the stock ordered at
one time.
of material can
affect overall
budget.
Risk related to
the targeted
group
Marketing
team
They need to make clear
with potential audiences
before creating some
strategy. And make tactical
adjustments accordingly.
Target clients who
are involved in this
event are learners
or parents. If
marketing plan
cannot attract them
and this event will
be a failure.
5 7
Safety of
individual in
the event
Project
manager
The manager will
concentrate on individual
safety and security. We
also invest on protection
officers and provide video
monitoring services at the
entrance
Campus safety
should have a
positive effect and
impact on the focus
groups.
6 9
Failure of
event
Project
manager
Project managers must
concentrate on their
preparation and execution
in order to reduce the risk.
Make sure team leaders do
their job efficiently..
The brand image of
universities and
current students
would also be
impacted by the
failure of this event
7 8
Role of risk register in management of risks:
A Risk register's principal objective is to function as an associated risk server. This risk may
include health, trade risk, financial costs, environmental impacts and more - and for each type of

risk you may have different registers-or combine more than one operational risk into a general
risk list for project planning (vom Brocke and Lippe, 2015). The risk Register lists all potential
risks or threats in lines and then describes and defines important components of the hazards in
the corresponding columns. Under this register, risks are classified and other key information is
included. For instance, information about responsible person for a risk, score after and before
implementation of strategy as well as contingency of risk. This classification of risk helps to
managers in order to evaluate impact of each risk on company’s performance as well as possible
remedies that can contribute in order to overcome the negative impact of risks.
During a project, the intent of a Risk Register often evolves somewhat. It is intended to
provide project manager and other leaders and shareholders with a brain storming platform to
collaborate and build and define risks. If risk will not be registered, then this will be difficult to
do better management. For instance, if above mentioned risks will not be identified and
registered then project managers will not be aware about level of risks and its impacts. In
addition, by help of risk register, it becomes easier for project managers to know about level of
risk and accordingly strategies are prepared so that risks can be overcome. In the absence of
registering risk, it may lead to avoidance of different types of risks and as a result project
manager can face various kinds of issues.
CONCLUSION
On the basis of above task this can be concluded that risk management is too crucial for any
kinds of projects. Under this task different types of risk such as failure of event, lack of
skilled employees are concluded. As well as importance of risk register is also concluded in
the end of report.
TASK 3
INTRODUCTION
This task of report is based on a short report that is about role of quality leadership. As well
as waterfall model is also discussed in the task. It is essential for succession of a project that
there should be better range of leadership so that goals can be achieved.

Short Report
The Project Manager is the person who is responsible for every task he or she carries out
during the case. After the preparation of this report, it shall be sent to the operation sponsor
and ensure that all required information and the methods used for this project are reported.
In the aspect of success of any project, communication plays a key role. This is so because if
there is strong communication between managers and team members of a project then it will
be easier to find out the issues in project. As well as managers can get some key ideas and
perception from their employees regards to overcoming obstacles in compilation of a
project. Below is the following:
Short Project Report
In this case study, QAHE aimed to enhance its business students ' classes and conference
rooms. We then ask their manager to renovate the Manchester Campus University. To raise
awareness of technology or to improve their educational experience for the students. Thus,
QAHE Manager organizes an advertising awareness event and attempts in the next session to
increasing the number of entries.
Quality leadership
Due to the theory of project management, the event coordinator will turn his objectives into
other team members, operational unit, etc. -manager will have this leadership ability, which
allows them to orchestrate strategies over a certain period to optimize their performance
(Crawford, Langston and Bajracharya, 2013). The aim of this event is to use the space available
for business students or to provide differentiated instruction technology by refurbishing
classrooms or teaching facilities. The Project Manager is accountable for each operation and
recognizes different risks that can affect the case. Hence, the manager of project of above event
should create effective strategies with rest of team members.
Critically evaluate the methodology which Is used to run the event
Project managers use different methods to enable the company to meet business goals and
objectives in order to help implement each strategy. Project managers should follow different
methodologies such as Agile, Waterfall Model, PRINCE2, etc. to deliver a successful outcome
of this case. The director splits the software development into various stages with different
goals in the Waterfall model (Teller, Kock and Gemünden, 2014). This concept is improved by