Project Management Report: QAHE Games, Higher Education Project

This report outlines a project management plan for an indoor sports event, referred to as the QAHE games, within a higher education institution. It begins with an introduction to project management principles, emphasizing initiation, planning, execution, and control. The main body details Project 1, encompassing project initiation documentation, a budget of £20k per institution, and a timeline of 8 months. It also includes a work breakdown structure and a Gantt chart. Project 2 focuses on a risk register, identifying and assessing potential risks like financial constraints, time delays, and technical issues. The report further includes a short report to the project sponsor, emphasizing the need for quality leadership. The report uses the PRINCE2 model for project management. The report concludes by highlighting the importance of effective leadership and stakeholder management for the success of the event, including the roles of students, teachers, principals, teammates, suppliers, contractors, government, advocates, blockers, followers, and resource managers.

Project Management

Table of Contents
INTRODUCTION...........................................................................................................................1
MAIN BODY...................................................................................................................................1
PROJECT 1......................................................................................................................................1
A. Project Initiation Documentation...........................................................................................1
B. Work Breakdown structure and Gantt chart...........................................................................5
Project 2...........................................................................................................................................6
Risk register which containing documented risks.......................................................................6
Short report to the project sponsor..............................................................................................8
CONCLUSION..............................................................................................................................12
REFERENCES..............................................................................................................................13

INTRODUCTION
Project management is a process through which various practices has been induced such
as project initiation, planning, controlling, execution and closing of a working activities by which
accomplishment of goals and objectives is processed with better suitability. In this prior
objectives are attaining projected outcomes by which acceptance of various parameters is
dependent on final deliverables that constrained of timescale and budget (Kerzner, 2019). It is
basically an effective procedure that aid to complete every task and activities within stipulated
period of time. The prior objective of this report is to conduct an indoor sports event that is sort
of “Olympics” and also be known as QAHE games. The report below is based on a scenario of
indoor sporting of higher education institution. The report consists of project initiation
documentation, work breakdown structure and Gantt chart, risk registers as with support of risk
management plan and it is processed with the help of PRINCE 2 model.
MAIN BODY
PROJECT 1
A. Project Initiation Documentation
It is a prior form in which significant artifacts in processed as per foundation of project
management. In consist of a lot of information that is used to acquire with support of starting a
project and also controlled environment of project as well. In this scope, success and
management basis is considered by which project is completed in timely frame.
Components Description
Budgetary
information
It usually refers to a financial plan that is developed for a suitable period of time
and it consist of appropriate funding and cost that is utilized as after the
completion of task. In this budget of £20k to per institution is induced and in this
event around 10 higher education institution takes part.
Timescales It consists project that is completed within the time period of 8 months.
Objectives The major objective of project is as define below:
 To intensify the gaming activities by which indoor sports get promoted.
 To gain attention of student of different university that enhance
1

academic learning.
Approach In this PRINCE 2 model is used by which work and task is completed with
higher efficiency and accomplishment of goal also become easy (Shirley, 2020).
Key staff These are those individuals who take effective participation such as teachers,
student, project team and sponsor and employees of institution.
Stakeholder
analysis
It is an analysis in which effectual understanding about an individual who has
better relation and interest within the business. In this rate of productiveness is
increases and with this long term sustainability of project is achieved. It includes
two kind of stakeholder such as internal and external category. The stakeholders
of QAHE are directors, student, teacher that shows efficient interest within the
achievement of project.
There is different type of stakeholder such as students, teacher, teammates, principle,
contractors, suppliers, resource manager and government as they all have sustained level of
interest towards success and completion of project. The interest and interrelationship of
stakeholders is as briefly explained below as:
Stake
holder's
name
Reason stating their
Interest
Is they are in or against What is done to
manage
Students It consist of those individual
who has reflect their interest
as per creation of better
image of an event and also
assist to enhance overall
knowledge and information
in clear mode.
It is a favourable
prospect for institution as
aid to maintain lead
towards gaining of
higher success and
growth.
To manage student’s
different games is
attained and completed
within timely basis.
Teachers They have shown better
interest as in this they get
better connect with more
students.
They are in favour as it
reduces the burden from
teacher and offer free
time from daily lectures
To manage teachers
sustained level of
benefits is offered to
teachers.
2

(Rodríguez-Rivero and
et.al, 2020).
Principal It is the one who takes better
participation as of
completion of project and
makes their monetary
contribution as well.
They are always be in
favour as it promote
better image and value of
institution.
For this suitable
planning and designing
is processed that make
parallel support in
completion of sports
event.
Teammates These are having higher
interest as team work make
continuous success and also
enhance productivity as well
as efficiency of project
completion.
They always shown their
favour for the completion
of event.
The collaboration of
team enhance level of
excitement in which
overall performance is
increases.
Suppliers These are those who has
supplied various raw material
to the sports completion.
They also be in favour. They have managed the
material supply and its
distribution as in timely
frame.
Contractors It is an individual that has
commissioned from the
dealing and also take
brokerage task as per supply
of services.
They are in favour as
they gain higher profit.
They have manage and
also provide
appropriate chance to
institution to make
better event.
Government These are those that has
manage the working by
taking tax from event
promotion and conduction.
They are in favour as
gain appropriate revenue.
The effectiveness of
project is completed by
the institution as by
paying higher taxes.
Advocate They are getting better
engagement and assist with
They are having higher
interest as they are
In order to manage and
control them specific
3

this project completion and
aid to induce better
understanding about
completion of project along
with offering of operational
guidance.
champions and have
wider knowledge about
project completion.
timing and budget is
allotted so that
accomplishment of
objective is addressed
with perfection.
Blocker These are individual entities
those are corporate with the
purpose of income tax.
They doesn’t have higher
interest as they didn’t
allow to make further
testing and also act as
impediments within
project attainment.
To manager that
adequate listening,
learning and studying is
processed with
empathetic manner.
Follower These are individual those
have wait for project
processing and induce better
level of participation with
adequateness.
They have having higher
interest as get change
their behaviour and
perception to presume
adequate change in
secure mode.
They act as major
element of leadership
thus adequate
information is provided
to them as per
requirement so that
probability of
productive performance
is developed with
perfection.
Resource
Managers
The quality product has been
induced so that future gaining
is increases as per completion
of sport event (Larsson and
Larsson, 2020).
In this institution's
management make
adequate support to
process event with
perfection.
It is managed by
develop suitable
relationship between
different institution by
which event is
completed within
timely basis.
4

B. Work Breakdown structure and Gantt chart
Work Break down structure- It is a structure under which overall task is segmented in
different activities as with this managerial actions are taken in systematic manner. It also
provides higher level of understanding in between various activities so that deliverable is
achieved with timely frame. It is a tool which is used to regulator the process of manufacture.
With the support of this company is able to illustrate the schedule that helps in making plan,
coordination among employees and track information relates to the particular task (Rowe, 2020).
In QAHE, it is a useful tool which is used in to categorized different activities of the events that
are organized to publish driven university. The management of QAHE produced a document in
which activities is processed within particular time period.
5

Timescales- It assist the project completion as under the specified period of time by
which consideration of various activities is induced in adequate manner. In this 8 month of time
is taken to process the working and task of project systematically.
Project 2
Risk register which containing documented risks
Risk register- It is a method that is conduct by administration for written document risk
in the time of working on a task to control each conflict which will be considered in it (Layton,
Ostermiller and Kynaston, 2020). In QA Higher Education College, risk register helps to offer a
list of uncertainty which are catch out, professed efficiently and guesstimate as to their
importance to meet project intention. It is used as a parameter under which working possibility
and its ability both get managed and controlled by the management of University as with this
probability of risk credibility and its assessment is measured with adequateness. There is
different type of risk that is used to manage and control various working prospect and through
this probability to manage and control sustained difficulties is measured with perfection and
some of them is as explained below as:
Risk Risk
Level(L/M/H)
Likelihood of
events
Mitigation strategy
Financial risk- It is the massive
uncertainty which is reconciled by
the foundation to give the
information and publishes the
institution. transformation in the
economic value or monetary value
of goods, services element which
are need for the coordinate event.
average It may be
achievable
The administration of the
university will have
booked to dealing with
this kind of situation in
the time of cost effective
statement of the
occasion.
Time scale of project-It shows that
standard time which occurred by
management of university to
conducting the activities of an
event.
Immense It may be
certainty (Klein
and Müller,
2020).
To get over from this
risk management get
worked to complete
suitable task over a
certain period of time as
6

with this ability to
accomplish standardised
activities is processed
with adequateness.
Unrealistic estimation of Cost-It
include the cost that is used to
spend while purchasing of certain
goods which is not required.
flat It may be
workable.
To manage this risk
management of
university, ensure to plan
event with effectual basis
and with this ability to
manage and control
change is processed with
perfection.
Availability of project Team-It
indicates to the essential and
availability of skilled and effective
number of employee which is need
of the organisation or team member
during the time of conducting event
to publishes related to technical
driven university.
Medium It may be
attainable
At the time of dealing
management do
continuous review
process to monitor which
is needs and
requirements so that they
can fulfil the demands on
time (Owusu, Chan and
Shan, 2019).
Technical risk- in the time of
events, it can happen due to bit
technological problems such as in
machines, equipment and different
parts at the time of event
completion.
Intermediate Likely feasible This risk can be handle
by the event conductor to
have more equipment’s,
instruments, technicians
and others for backup
that is responsible to
organise all process of
this event.
7

Short report to the project sponsor
The need for quality leadership on the project-
Leadership is basically an effective form under which various operations and functions of
business is processed in systematic format. As per the concern of this report higher education
institution conduct an indoor event and in this flagship of event is assist by which market
facilities of institution is increases (Zwikael and Smyrk, 2019). In this balanced level of
technologies are used so that more of customers get attracted as of different institution by which
strength and capability of sports event is increases in successful manner. In this flagship event is
conducted by which more of the information and knowledge is processed within the different
institutions so that rate of productiveness is increases. In order to conduct a beneficial event
effectual leadership is maintained so that few candidates work to collect effectual gathering by
which rate of productiveness and its intensity is increases in beneficial mode. In this more of
customers get attracted by which its availability and effectiveness is getting advanced.
It is an essential prospect under which familiarity level is enhanced so that suitable
strategies are constructed and managed. In prospect of QA Higher Education College, and other
institutions conduction of sports event is essential aspect as with this ability to get connect with
students and to attract new students is enhanced. In this leadership is essential prospect as it used
to play vital role by which clarity of vision, ability and mission is processed so that attraction of
potential students is enhanced by which sustained growth is measured in terms of event gathering
and collection. In support of leadership trait overall personality of students is getting enhanced as
students get a kind of better refreshment. For instance, leadership qualities advance the working
conditions and suitability by which better information is offered about various sports that is
conducted in an event.
Methodologies that is used to run the project
It is basically a procedure that is followed by a leader and manager of QAHE in which
various procedures, techniques, practice, rules, regulations are processed as in order to make sure
that better level of clarity is addressed systematically (Paton and Andrew, 2019). In this both
students and different institutions take balanced participation is induced so that selective
disciplinary is addressed. As in order to process the smooth running of event various
methodologies such as PRINCE 2 model, Agile and Waterfall is used in which effective control
8

is managed as with the ending of sports event. These methodologies are used by QAHE and it is
briefly defining below as:
Waterfall- It is a methodology that was established in 1970 and processed with the
simplest procedure under which effectual values and image is processed. It assists to make solid
planning by which systematic planning and execution of activities is designed and followed up
so that effective plan is developed. For this QAHE get adequate support under which its project
manager make sustained control on event completion (Farashah, Thoma and Blomquist, 2019).
In this manager get acknowledged about various events, designing of plans, implementation of
ideas and thinking, efficient testing, monitoring of requirement and better assessment that make
accurate success in timely frame. It assists to maintain adequate improvement that is dependent
over situations.
Advantages-
 It is a model that is easier to process and understand. In this direct control and focus is maintained about to understand and collection relevant
information.
Disadvantages-
 It is a methodology that is quite higher in risk duration by which it is not easy to manage
risk credibility.
 In this effectual understanding is managed by which balanced correction is induced with
perfection.
PRINCE2- It is a methodology that was established in 1996 by UK governance as in
order to manage IT projects. It is a useful method as with this standardized input and output is
attained and it is of every stage. In this rate of complexity and redundancies is reduced with
perfection (Delisle, 2019). It is usually get used by QAHE in induce sustained control over
initial and ending of project and it is also being used to manage medium and large size programs.
Advantages-
 It facilitates the operating and functioning capabilities and it is processed by making
balanced documentation. It is a framework in which suitable concentration and documentation is addressed and it
is progressed with the support of past experiences by which rate of risk generation is
reduced.
9

 It offers in depth analysis about project management and its practices under which
possible knowledge is attained in organized manner.
Disadvantages-
 It is quite time consuming activity and also take higher efforts as by making
documentation.
 It is also being typical to manage the change as its possibility is hard to get manage.
 It usually emphasis the level of development and guidance that bring more pressure over
management of University.
Agile- In this methodology sustained focus is maintained towards software development
and it is also be completely different from waterfall method (Ahmed,2019). It actually provide
balanced level of flexibility by which favorable outcome is achieved in timely frame. In also
promote development capabilities that is useful for conduction of small and medium task.
Advantages-
 It is a flexible and comfortable method that is processed by making direct focus. It reduces the risk regulatory as feedback is collected in timely frame and in addition also
get implement as well. It is suitable for the larger team and wider system as processed effective changes in
easiest manner.
Disadvantage-
 It is not processed by planning thus it is hard to complete project as by following
adequate schedule.
 It is also being processed by attaining focus on stakeholder in which it is not mandatory
that adequate feedback is collected.
 It processes lack of involvement within product life cycle as with this rate of
accomplishment of work is processed with difficulties.
In concern of above information, PRINCE 2 model is used by QAHE so as to promote
working credibility and standards in beneficiary manner. It is also assist to make predictable
ending by which rate of redundancies is resolved in timely frame. There is a comparison in
between price 2 model and agile and that is as briefly explained below as:
BASIS Price 2 model Agile
Definition It usually processed interactive approach under It is a sequential task that is used
10