Project Management Report on QAHE London Campus Renovation Project

This assignment provides a comprehensive overview of the project management strategies employed for the QAHE London campus renovation project, which involves the refurbishment of lecture rooms, auditoriums, and computer laboratories. The report includes a detailed Project Initiation Document (PID) outlining project objectives, budgetary information, and timescales. A risk register identifies potential risks and mitigation strategies, while a project plan incorporates a work breakdown structure (WBS) and Gantt chart to manage tasks and timelines effectively. The report also addresses stakeholder analysis, communication strategies, and risk management approaches, emphasizing the importance of proactive planning and mitigation to ensure project success. The document concludes with recommendations for project sponsors, highlighting the need for continuous monitoring and adaptation to achieve project goals within budget and schedule. Desklib offers a variety of similar solved assignments for students.

Project Management
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Executive Summary
Project management can be considered as a set of procedures, which can lead a
project towards success in a structured and effective manner. Through this
assignment, the required steps for a particular project management have been
discussed. This assignment has been done in the context of QAHE renovation. The
project is about renovating QAHE lecture rooms, auditoriums and computer labs in
an effective manner.
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Table of Contents
1.0 Introduction.............................................................................................................4
2.0 Project Initiation Document (PID)...........................................................................5
3.0 Risk register............................................................................................................9
4.0 Project Plan..........................................................................................................13
5.0 Report to the project sponsor...............................................................................15
6.0 Conclusion............................................................................................................19
Reference List.............................................................................................................20
Appendix.....................................................................................................................22
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1.0 Introduction
Project management is a set of procedures or methods, which allows an individual to
accomplish the objectives in an effective manner. Project management ensures
achieving positive outcome with the help of proper skills, methods and knowledge.
Project management also ensures about completing and delivering the entire project
in a specific time span in an effective manner. This assignment includes PID (Project
Initiation Document), planning document, risk register along with methods of risk
management. This assignment is based on the case study of QAHE (QA Higher
Education), which is looking forward to renovate 23 rooms (including lecture rooms,
auditorium and computer laboratories) in their London campus.
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2.0 Project Initiation Document (PID)
Project Title: PID based on renovating lecture rooms, auditoriums and
computer labs for QAHE
Objectives
The objectives of this particular project can be described as follows-
 To renovate QAHE’s computer labs, auditoriums and lecture rooms in London
campus
 To identify the essential components in order to conduct this particular project
 To find the potential risks of this project along with the procedure of
overcoming those
 To complete and deliver the entire project in the planned time span
Budgetary information
It is very crucial to find the out the required monetary support in order to complete
the entire project in an effective manner. A project cannot be completed effectively if
it fails to identify its required financial estimation. For assessing the budgetary
information for a particular project, several factors needs to be taken care, which is
help to make the required budget for this project more effective. This project is aimed
for renovating 23 rooms of QAHE London campus. The budgetary information for
this chosen project can be described through the following table-
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Details Total
Number
Price Estimated
cost
Negotiated
Price
19 lecture rooms, 2
auditoriums and 2
computer labs
Furniture
removal
300
chairs
£10 £3000 £2600
Electrical
gadget removal
£2200 £2000
Other fittings
and removal
£5000 £4800
23 rooms including 19
lecture rooms, 2
auditoriums and 2
computer labs
Furniture 300
chairs
£10 £3000 £2600
Electrical
Gadgets
£4000 £3800
Computers 50 £500 £25000 £24850
Other Additions
and Renovation
cost
£6000 £5400
Total Cost £46050
Table 1: Budgetary Information
(Source: Created by the learner)
Timescales
Project Objective Starting Date End date Timespan
Renovating QAHE
London Campus’s
lecture rooms,
auditoriums and
computer labs
1st July, 2019 29th September,
2019
3 months
Table 2: Timescale
(Source: Created by the learner)
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Approach
As discussed above that this particular project is aimed for renovating lecture rooms,
computer laboratories and auditoriums of QAHE London Campus. In order to
accomplish this project, the first phase will be removing all the furniture, electrical
gadgets and others properly through maintaining a proper infrastructure. The second
phase should be refurbishing all the rooms again (e.g. painting, electrical gadget
insertion and others). In order to renovate the auditoriums proper architecture
infrastructure should be applied, so that it looks attractive. For the computer labs, a
proper infrastructure of hardware and software are required.
Key staff and stakeholder analysis table
Shareholders Severity of Power Severity of Influence Analysis
Manager of the project High High Project
managers play
the most crucial
role in project
management
(Turner, 2014).
They have the
responsibility to
organize and
monitor all the
essential
aspects of the
project.
Owner of the project High High The project
owner has the
responsibility to
gather required
resources for
accomplishing
the project
objectives in an
effective
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manner.
Workers Low High The main
purpose of
workers in a
project
management is
to complete the
entire project
effectively
(Kerzner and
Kerzner, 2017).
They have the
responsibility to
maintain each
crucial aspect of
the project and
complete the
entire project by
maintaining
those. Without
the support of
effective
workers, it is
impossible to
complete the
entire project
effectively.
Therefore, its
impact will be
high.
Government High High The impact of
government in a
project
management is
high, as they
provide the
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approval to the
project owner to
conduct the
project (Walker,
2015). They also
provide
necessary
support to the
project
development by
monitoring the
progress of the
project.
IT experts Moderate High IT experts are
required for
execute this
project in a
better manner
as they will
manage the
network,
hardware and
software
infrastructure of
those labs
effectively.
Table 3: Stakeholder analysis
(Source: Created by the learner)
3.0 Risk register
In this section, an effective risk mitigation plan is developed in order to identify the
chances of risk occurrence.
In this scenario,
 Rating of likelihood will lie between 0 - 10
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 Rating of impact will lie between 0 – 10 (where, 0 is the lowest rating and 10
is the highest rating)
 Rating will be identified = (Likelihood rating * Impact rating)
Risk
Manage
ment
Severity before
mitigation
Planning Severity After
mitigation
Backup
plannin
g
Sta
tus
Proje
ct
Own
er
Likeli
hood
Imp
act
Rat
ing
Likeli
hood
Imp
act
Rat
ing
Resourc
e
limitatio
n
3 4 12 With the
help of
proper
modelling
and proper
funding this
risk can be
mitigated
2 4 8 Taking
loan
from
bank
and
crowd
funding
On-
goi
ng
Proje
ct
mana
ger
Commun
ication
problem
4 4 16 By
arranging
team
meeting and
motivate the
employees
for team
work, this
issue can be
mitigated
3 4 12 Enhanci
ng
employe
e
engage
ment
and
applying
commun
ication
procedu
res
(online
and
offline)
(Too
and
Weaver,
2014)
On-
goi
ng
Proje
ct
Mana
ger
Health 2 5 10 Using health 1 5 5 Providin On- Proje
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and
safety
issues
and safety
rules and
regulations
g better
security
and
heath
policies
goi
ng
ct
mana
ger
and
team
leade
rs
Environ
mental
Impact
4 6 24 By taking
proper care
of the
environment
al aspects
and saving
raw
materials
from rain,
overheat
and other
aspect this
issue can be
mitigated
3 6 18 Arrange
more
raw
material
for
backup
On-
goi
ng
Entir
e
proje
ct
team
and
proje
ct
mana
ger
Training
and
develop
ment
4 3 12 Arranging
better
training and
developmen
t program
for
enhancing
skills and
abilities of
the
employees
3 3 9 By
making
the
employe
es
underst
and
about
the
necessit
y of their
best
perform
ance in
order to
On-
goi
ng
Proje
ct
leade
rs
and
mana
gers
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accompl
ish the
project
objectiv
es
(Todoro
vić et
al.,
2015)
Data
protectio
n and
privacy
mainten
ance
4 5 20 Applying
data
protection
act 1998 in
the
workplace in
order to
ensure the
employees’
and
project’s
crucial data
and
information(
Hornstein,
2015)
3 4 12 Make
the
employe
es
underst
and
about
the
crucially
of
protectin
g data
and
informati
on so
that
employe
es can
play a
crucial
role in
data
protectio
n and
privacy
mainten
ance
On-
goi
ng
Entir
e
proje
ct
team
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