Detailed Project Management Report: QA Higher Education Refurbishment

This report presents a comprehensive analysis of a project management case study focusing on the refurbishment of teaching rooms and computer labs at QA Higher Education's London and Birmingham campuses. The report begins with an introduction to project management principles and then delves into the specifics of the QA Higher Education project. It includes a Project Initiation Document (PID) outlining the project's objectives, budget, timelines, and key personnel. A detailed stakeholder analysis is provided, identifying the interests and needs of various stakeholders. A Work Breakdown Structure (WBS) is also included to illustrate the project's tasks, durations, and dependencies. The report also addresses risk management, outlining potential risks and mitigation strategies. Finally, it evaluates the PRINCE2 approach, analyzing its strengths and weaknesses in the context of this project. The report provides valuable insights into the practical application of project management methodologies.

PROJECT MANAGEMENT

TABLE OF CONTENTS
INTRODUCTION.......................................................................................................................................................................................1
TASK 1........................................................................................................................................................................................................1
Task 1a – PID..........................................................................................................................................................................................2
Task 1b – Simplified Stakeholder Analysis............................................................................................................................................9
WBS......................................................................................................................................................................................................12
Risk Register and Risk Management Plan............................................................................................................................................19
4 b. PRINCE 2 Approach......................................................................................................................................................................22
CONCLUSION..........................................................................................................................................................................................23
REFERENCES..........................................................................................................................................................................................24
Books and Journals...............................................................................................................................................................................24

INTRODUCTION
Project management is analysed as the application of processes, methods, skills, knowledge and experience in order to achieve
the project objectives. It is analysed as practice of initiation, planning, execution, control and winding up the work of a team in order
to attain specific goals and meet the specific success criteria at the specified time duration (Turner, 2014). Project management is
crucial activity that involved various crucial task which are needs to be performed by managers for accomplishment of key project
objectives. Present report is based on analysis case of QA Higher education which is planning for refurbishment of teaching rooms,
and computers labs in its London and Birmingham campus.
This initial document will clearly discuss the budgetary information, timescales, objectives, approaches, key staff and
stakeholder analysis. These project initiation documents help in completion of research and selected objectives. Further, Gantt chart is
also prepared to discuss sources, tasks, dependencies and milestone for completion of project. Risk register is also prepared to evaluate
the potential risks involved in project (Kerzner and Kerzner, 2017). It will also cover an explanation about information and
outcomes if process of risk management is not utilized. At the end, there are various important strengths and weaknesses of PRINCE
2 model have been analysed and used for completion of project.
TASK 1
Project Initiation Document (PID) is considered as important document that clearly determines major aspects of a project and
form basis for its management and assessment of overall success. In present context, project of QA higher education undertakings
that have been undertaken for completion of projects.
1

Task 1a – PID
Title of Project Project on the Refurbishment of teaching rooms, computers
labs
Estimated budget In order to accomplish the project, an estimate budget has
been prepared which involves classification of funds for
performing each activity. Funds are sponsored by the
Managing Director. For the refurbishment of project, there
are requirements of 675000 pounds as they need to buy
equipment, extra computers, furniture, lightings, its software
and other security systems.
For refurbishment of teaching rooms, they have to purchase
LCD screens and projectors which are required for
developing SMART classes for students (Marchewka, 2014).
At least 60% of the above budget requirements will spend
on the purchase of products.
Support desk for students most important part refurbishment
on which the project will provide 5% of budget expenditure.
10% of funds are provided for salaries which are paid to
workers (Larson, E.W and Bacarini, 2014). Other
expenditures will be made on purchase of small necessary
items, which are required for completion of project such as
documentation and product design etc. Sufficient balance of

funds will be sustained in order to cope with risk and
uncertainties that occurs at the time of completion of project.
Start Date 01/08/18
Finish Date 01/09/18
Project Sponsor Managing Director
Project Manager Mike Ross
Main Objectives (essentially
a short list of key business
reasons why this project is
being undertaken – think
project goals and what they
lead to)
The key objective of this project to refurbishment of class
rooms and computing labs with appropriate infrastructure
and materials that helps in completion of research.
To complete the project within specific timescales and
estimated budget.
Another important objective is effective utilization of
resources acquired by QA higher education for completion
of documents.
Overall suggested approach
(some major points
describing how you will go
about achieving the above
objectives)
Main approach will be applied at the time of completing
this project as monitoring of project management plan and
completion of activities in specified time limit must be done
(Fleming, and Koppelman, 2016). As per the given scenario,
the project of refurbishment will start from august 2018 and
needs to be completed at the end of September.
An aggressive and proactive approach needs to be adopted
for assuring the quality of work and completion project

within given time duration.
Any major risks that you
would like to highlight to the
sponsor at this early point in
the project
Inappropriate utilization of financial resources and lack of
potential workers to complete the project is the major risk.
Objectives: The main objectives for undertaking project is to modify the class rooms and computers labs of QA higher
education institution in London and Birmingham. Different types of changes in work like improvement in technology and buying
furniture are discussed and accomplished to obtain the aim of developing appropriate learning environment.
Budgetary information: The total budget which is required for completion of project will be 675000 pounds. This budget
will be sponsored by Managing Director of QA higher education.
Timescales: The project will be carried by conducting the market research as it is essential for collecting important
information which is successfully required for completion of project. This task will be completed within one week. After completion
of these tasks, the next activity is to generate specific ideas and creating design for refurbishment. Completion of tasks like generation,
evaluation and selection of concept will be done so that project can be completed in specified time limit.
Activities
(In days)
10 Days 2 days 5 days 4 Days 5 days 4 days
Preparatory
stage of
project

Drafting
project
Developmen
t of project
design
Application
of
refurbishme
nt
Refurbishm
ent needs
Post
projection
phase
Key staff and stakeholder analysis: These are considered as key stake holders which are involved in carrying out
refurbishment project. Various important tasks have completed in completion of project. Sellers of furniture, the latest hardware and
cloud technology service providers are interested in this project because they want to achieve this contract. Members of the highest-
level management team and other senior managers. Project manager is responsible for managing the entire project. Their views and
ideas will be taken for making any decisions during the project.

Task 1b – Simplified Stakeholder Analysis
To analyse requirements and wants of stakeholders by analysing their personal interest in the financial data set of the
organisation. The below listed table will be helpful in presenting adequate changes and wants of these stakeholders in determining
their interests in the project plan (Fossum and et.al., 2018). This will define their needs and interests in project of refurbishing the
teaching class room.
However, it can be analysed as per below listed table such as:
Name of
Stakeholder
Their interest in Project Plan
Silvester William
He is the Director of entity and has showed a keen interest in making
the refurbishments of teaching classroom. Thus, motive behind
redesigning and renovating class room is by bringing modern
techniques for better educational practices. He believes that students
will be beneficial with renovated classroom and the advanced technical
features that positively impacts over their learning ability.
Tiago Johnson
He is the Project Manager of the school. Thus, initiative to complete
the refurbishment in required time period has been demonstrated and
defined by him. He has analysed the financial requirements and
suggested various alternative solutions which will reduce the costs and
make suitable operational increment in various operations. deciding
location and the areas of improvement will be considered by him. He
has also analysed the requirements of labour force for completion of

such project in right time.
Samantha Roberts She is a Technical Director who has analysed technical changes which
are needed to be implicate in teaching methods. QAHE will have
updated and improved technical devices which will bring effective
learning and understanding to students. Thus, installation of software in
each classroom, computer for bringing the smartness in the level of
teaching or education.
Soniya Vohra
She is a teacher from QAHE and teaches Biology to students. Thus,
she believes that technical influences in education will bring the
interesting changes as students will be able to understand quickly and
clearly, it will have impacted their learning and understanding skills.
Such influences in technical improvements will be helpful in making
proper determination of educational requirements.
Thomas Betty He is a sponsor to QAHE and have reflected his interests in making
appropriate investment for this refurbishment. He will invest capital in
the project as he believed that improved educational level in the society
will bring satisfactory rise in economic level and reduces
unemployment and illiteracy (Newton, Greenberg and See, 2017).
Moreover, he will have monetary benefits with an organisation in
relation with talking interest over the invested capital.

WBS
The structure has been designed and developed with context of meeting the operational gains in the required time frame.
Moreover, it brings a structured way or method for completion of each task with the effective time and range of activities to be
performed by them in this process (Project management, 2018). Below listed work break structure will be quite helpful in analysing
the operational framework and techniques which are needed to be used in the business.
Task Mode Task Name Duration Start Finish Predecessors
Manually
Scheduled
Preparatory stage of
project 10 days Wed 01-08-
18 Tue 14-08-18
Auto Scheduled Refurbishment planning 1 day Wed 01-08-
18
Wed 01-08-
18
Auto Scheduled Identifying scope and
objectives 2 days Thu 02-08-18 Fri 03-08-18 2

Auto Scheduled Team decisions 2 days Mon 06-08-
18 Tue 07-08-18 3,2
Auto Scheduled Ascertaining Investors 2 days Wed 08-08-
18 Thu 09-08-18 3,4
Auto Scheduled Installation of technical
software 1 day Fri 10-08-18 Fri 10-08-18 5
Auto Scheduled Analysing training and
development needs 2 days Mon 13-08-
18 Tue 14-08-18 4,6
Manually
Scheduled Drafting project 2 days Tue 14-08-18 Wed 15-08-
18 7,1
Auto Scheduled Planning stakeholder
meet 2 days Tue 14-08-18 Wed 15-08-
18 2,5
Manually
Scheduled
Developing project
design 5 days Wed 15-08-
18 Tue 21-08-18 9
Auto Scheduled Analysing supplier and
drafting tender 2 days Thu 16-08-18 Fri 17-08-18 3,9
Auto Scheduled Infrastructure planning 1 day Wed 15-08-
18
Wed 15-08-
18 3,6
Auto Scheduled Determining the areas of
improvement 1 day Mon 20-08-
18
Mon 20-08-
18 12,11
Auto Scheduled Blueprint of the draft 1 day Tue 21-08-18 Tue 21-08-18 13
Manually
Scheduled
Applicating the
refurbishment 1 day Wed 22-08-
18
Wed 22-08-
18 8,10
Auto Scheduled Identification of current
designing for classroom 1 day Wed 22-08-
18
Wed 22-08-
18 13,14
Manually
Scheduled Refurbishment needs 5 days Thu 23-08-18 Wed 29-08-
18 16,15
Auto Scheduled implicating the blueprint
plan 2 days Thu 23-08-18 Fri 24-08-18 16
Auto Scheduled Signing off blueprint plan 1 day Mon 27-08-
18
Mon 27-08-
18 18