L5 Project Management: QAHE Refurbishment Project Case Study 2021

This document presents a project management case study focusing on the refurbishment and redevelopment of QAHE's London campus. It includes a Project Initiation Document (PID) outlining the project's objectives, scope, and stakeholder analysis. A Work Breakdown Structure (WBS) is developed to break down the project into manageable tasks. The document also features a risk register identifying potential risks and mitigation strategies. It discusses the process of project completion, emphasizing the importance of structured management to maximize benefits. Project management methodologies like Waterfall, Agile, and Prince2 are explored. The study concludes with recommendations for successful project execution, highlighting the significance of risk management and strategic planning. Desklib offers a variety of resources, including similar solved assignments and past papers, to aid students in their studies.

Project Management
Case Study

Contents
Assignment 1..............................................................................................................................................3
INTRODUCTION.....................................................................................................................................3
Project Initiation Document.....................................................................................................................3
Work Breakdown Structure.....................................................................................................................5
Assignment 2..............................................................................................................................................9
Risk Register...........................................................................................................................................9
Process of Project completion and how should it be structured and managed to maximize the benefits
available................................................................................................................................................13
Project Management Methodologies.....................................................................................................15
Recommendations...................................................................................................................................16
Conclusion................................................................................................................................................17
REFERENCES........................................................................................................................................18

Assignment 1
INTRODUCTION
A project can be referred to as a series or sequence of tasks that have to be completed in
order to attain a particular outcome. In other words, a project can be referred to as any temporary
endeavor that has a specific beginning as well as end. The project is completed when the planned
outcomes or goals are achieved. Apart from, this, a project as a specific timeframe as well as
budget in which it has to be completed (Alasfour and Mirzal, 2021). A project manager is
responsible for overlooking as well as managing the different activities that are a part of the
project. Apart from this, the project manager is also responsible for implementing as well as
managing the different changes during the project as well as solving the conflicts that arise
during the project. Every organization undertakes different types of projects and it can be said
that when a project is completed in an appropriate manner, it helps the different parts of the
business to tun in a smooth manner. in the respective report, QAHE is an organization that
wishes to improve the spaces that are available for business students. The organization wants to
refurbish as well as redevelop its London Campus. The preference is for tiered seating that can
be retracted, together with acoustic panels on the walls to make it a better teaching space.
Project Initiation Document
A Project Initiation Document (PID) can be referred to as an important document that
describes the scope of the project, its management as well as overall success criteria that the
team members can go back or refer to during the project. Them project initiation document
contains all of the information about the project such as the scope, collaboration as well as
context. It can be said that a project initiation document is important and can guide the team
members for them different activities in an effective manner (Bakiri Asiibisa and Oduro, 2021).
Apart from this, the document also describes the criteria that is needed in order to complete the
project. The project initiation document for the respective scenario of QAHE is explained below
–
Name of the Project – QAHE Refurbishment and Redevelopment
Project Information

Project Name: QAHE - Refurbishment and Redevelopment
Project Location: London, United Kingdom
Start Date: 12th August, 2021
End Date: 20th November, 2021
Budget: £100k
Project Manager: Abc
Objectives of the Project
Project objectives can be referred to as specific as well as planned results that have to be
achieved through the project implementation. The objectives for the project of refurbishment as
well as redevelopment of QAHE are mentioned as below –
 To raise the overall standards and quality of the university by adding value
 To create more space for students as well as lecturers
 To provide the necessary comfort for students as well as lecturers during classes
 To ensure that there is proper silencing of rooms so that the classes can be conducted
smoothly
 To modernize the classrooms through modern equipment
Project Background
The primary purpose of this project is that the number of students at QAHE is constantly
growing. Taking this into account, the authorities of the institution are aiming to improve the
space that is available to business students through the refurbishment as well as redevelopment
of the teaching space (Björk and Hallberg, 2021). Therefore, in order to make the overall
teaching process comfortable for the students and allow them better visibility, tiered settings will
be used as a part of the project. Additional to this, acoustic panels will be installed in the
classrooms which will soundproof the classrooms.
Project Deliverables and Project Scope

The project deliverables of the respective project will include walls covered with acoustic
panels, design documents, speakers, smart board, blinds, design documents as well a s progress
report. The project objectives will be kept in mind while undertaking the project.
The scope of this project is to create a modern, much more spacious as well as
comfortable space for the students as well as lecturers.
Stakeholder Analysis
High Power, High Interest – The stakeholders that cone under this category, possess a
high level of interest as well as power in the project and they can influence the overall outcomes
of the project to a great extent (Chen, Leon and Benton, 2021). the key stakeholders in this
category will include the finance director, the marketing director as well as the project manager.
High Power, Low Interest – Stakeholders in this category possess high power as well as
low interest. The customers, students, sponsors will come under this category.
Low Power, Low Interest – The stakeholders in this category will include the ones who
have low power as well as low interest in the project. This will include the guard, cleaner as well
as the receptionist.
Low Power, High Interest – the stakeholders that will come under this category will
include the team members of the project as well as the suppliers.
Work Breakdown Structure
A Work Breakdown Structure or WBS may be described as a way that breaks down a
complex and multi-step undertaking of a crew into plausible and clean to understand sections. A
project team can create a WBS through figuring out principal deliverables, dividing them into
small responsibilities and assigning the identical among themselves. A Work Breakdown
Structure has several blessings except organizing the paintings of a undertaking (Fakhravar and
Ouabira, 2021). By allocating estimates of time and price, the finances as well as structure of
task may be evolved easily. Performance of the undertaking can also be tracked with the help of
a Work Breakdown Structure to pick out regions of problem and different problems. It also can
be used to pick out diverse risks associated with the venture. When the challenge faces any
problem, the WBS may be right away mentioned for you to discover the deliverables that have

been impacted by using the equal. A well-deliberate Work Breakdown shape makes it less
difficult for the Project Manager of a specific undertaking to without difficulty assign the
numerous duties amongst different individuals of the team. Once a WBS has been advanced, it
has to be checked very well to make certain that all deliverables of the assignment were
blanketed. The different activities are as follows –
 Evaluation of the project
 Development of PID
 Submission of PID
 Approval on PID
 Creation of Project Scope
 Selection of project team
 Team meeting
 Development of project plan
 Submission of the project plan
 Approval of the project plan
 Furniture and Equipment Removal
 Materials Delivery
 Lights fittings
 Acoustic Panels Fitting
 Doors and Blinds Fittings
 Switches and Sockets Fittings
 Project Status Meetings
 Equipment Testing
 Update Files/ Records
 Gain Formal Acceptance

Assignment 2
Risk Register
A risk register is used to discover capacity risks in a task or an company, from time to
time to fulfill regulatory compliance however normally to stay on pinnacle of ability troubles that
may derail supposed consequences. Risk managers and mission managers alike want to apply a
risk register. A hazard check in is a device in hazard management and undertaking management
(Handunge, 2021). The chance signs up include all information about every diagnosed hazard,
which include the nature of that chance, stage of risk, who owns it and what are the mitigation
measures in region to reply to it. The risk register for the respective project is explained below –
Type of Risk Severity Mitigations Contingency Owner
Electric Shock
Risk
2 Ensure that all
tools, plugs, and
cables are
designed for site
conditions, not
for DIY or
domestic use.
Tools used on
site should be
battery or 110v
supply system
operated.
Call 112
(emergency
number). If safe
and possible:
separate the
injured person
from the source of
shock (turn off
the power).
Provide first aid
to the accident
victim.
Project Manager
Fire Risk 4 For the varieties
of fireplace that
may additionally
occur is
provided.
Locate hearth
extinguishers
in nicely visible
Raise the Alarm
and call 999 (The
Fire & Rescue
Service) or 112
(emergency
telephone
number). Carry
out evacuations of
Project Manager
and Team
Leader

locations,
nearby places
wherein
fire may
additionally
occur (Ivanenko
and Kiseleva,
2021).
An suitable
member
of body of
workers must
gain knowledge
of in
the use of fire
extinguishers.
The fireplace
assembly point
should be
specific in a
safe region and
actually
marked. Fire
exits and escape
routes must be
maintained clean
of
barriers.
the building.
Issues with
communication
3 There can also
be various issues
due to
The contingency
plan for the same
will include
Team Leader

ineffective
communication
because
different
organizations
have different
needs and hence,
this can further
impact the
overall decisions
as well as
strategy
development of
the institutions
to a great extent.
arranging a
meeting for in the
neutral
environment to
solve the problem
(Kokkeler, 2021)
(Marunych and
et.al., 2021).
Apart from this,
there can also be
a situation
wherein them
team members of
the project are
changed and
hence, it is
important to
ensure that a
meeting is
arranged so that
the problem is
solved.
Covid related
risk
2 Covid 19 has
also led to a lot
of complications
in an effective
manner.
It can be ensured
that everyone
spectators in
addition to the
group of workers
members on the
video games
comply with the
authorities
Project Manager

recommendations.
Apart from this,
the security
participants may
also be
knowledgeable
about the
protection
measures on the
venue.
Injuries 4 It will be
ensured that well
trained health
staff is present at
all times during
the project.
All members will
have the
appropriate
protection
equipment. Apart
from this, all the
safety and health
procedures will
be followed in the
course of the
video games.
Team Leader
Staff sickness 4 Enough staff
members will be
hired to provide
cover for
absence or
sickness of any
other staff
member.
The most
successful QA
staff members
will be chosen to
carry out the
project.
Project Manager
Rating Level of Risk