Project Management Report: QAHE Space Improvement Project Analysis

This report provides a comprehensive analysis of project management principles, using a case study focused on the QAHE's space improvement project. The report begins with an introduction to project management and outlines the project's objectives, which include enhancing space for business students through refurbishment. The report presents a Project Initiation Document (PID), detailing the project's scope, management activities, and the agile approach chosen for its execution. It includes a Work Breakdown Structure (WBS) and a detailed risk register identifying potential risks and mitigation strategies. The report also discusses the importance of effective communication and different project methodologies. The report covers various aspects of project management, from stakeholder analysis and budgetary information to timescales and risk management. The risk register provides a detailed analysis of potential risks, their impact, probability, and mitigation strategies. The report concludes by emphasizing the significance of communication and project methodologies in achieving project success.

PROJECT MANAGEMENT

TABLE OF CONTENTS
INTRODUCTION...........................................................................................................................1
Project 1...........................................................................................................................................1
a. PID ..........................................................................................................................................1
Objectives....................................................................................................................................1
Approach......................................................................................................................................1
Key staff.......................................................................................................................................2
Stakeholder Analysis...................................................................................................................2
Budgetary information ................................................................................................................3
Timescale ....................................................................................................................................4
b. Work breakdown Structure......................................................................................................7
PROJECT 2......................................................................................................................................8
A. Risk register............................................................................................................................8
B. Importance of risk register....................................................................................................11
PROJECT 3....................................................................................................................................12
A. Explanation and need for effective and structured communication......................................12
B. Different project methodologies............................................................................................13
CONCLUSION..............................................................................................................................15
REFERENCES..............................................................................................................................16

INTRODUCTION
Project management is all about to lead an entire team towards a success path in order to
attain the define goal by using five stages. In the same way, the current study is entirely based
project management and also enhance the knowledge related to this. The report is based upon a
case scenario in which, QAHE wishes to improve the space available for the business students
and through refurbishment, student may use the space for different activities. That is why, study
provide the Project Initiation document in which, project manager define the scope and
management activities which are consider while executing the project. Further, study provide
WBS and provide 10 different types of risk which needs to be minimized by the project manager
in order to execute the project in better manner. Lastly, study provides the importance of having
effective communication and project methodology that is used by the project manager while
proceed towards project.
Project 1
a. PID
Objectives
“To improve the spaces available to the student of the university of London.”
Under this project the university is asking the student to improve the available space for the
redevelopment and utilisation of the empty space within the university. Here there will be more
activities like the adding the tiered seating along with use of acoustic panels on the walls for
making it a more attractive and good place for teaching. Also, the most important thing to be
kept in mind for the completion of this project is that the teaching timetable must not be
hampered or disrupted.
Approach
The major approach which is being used for the completion of the project of improving the
spaces of business student and its redevelopment the project approach selected is the agile
approach of project management. Under this approach the project demand for a solution which
evolves on the basis of collaborative effort of all the people involved in the management of
project. This is a good approach of completing the project as this will help the university in
refurbishing the whole space so that it can be fully utilised. This includes the interaction process
of all the stakeholder involved within the project and its management.
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Key staff
Project Manager
Project Manager is responsible for looking at the operation and functioning of project. Project is
the key person in the project who have the responsibility of making the project successful. It
ensures that the processes and operations are defined adequately to the staff and other members
of the organisation. The main strategies and frameworks to be followed in the project are made
by the project manager.
Project Investing Director
Project Investing directors have the overall accountability of the project which is
undertaken. Investing directors provide the company with the funds for carrying out the
operations of the project (Kent and Zunker, 2017). They give expertise knowledge and
experience in the crucial decisions to be made related with the project.
Resource Manager
Resource managers ensures that project is available with all the required resources for
carrying out the project. Resource managers makes predictions and forecasts about the
requirement of resources for carrying out operations and ensures they are available at the time
when they are required.
Team Leaders
Team Leader is individual which is responsible for achieving the given targets in the
project with his team. Team leaders works collectively with their team members for achieving
the goals and objectives. Team leads ensured that motivation and efficiency of the team members
is maintained for achieving the best outcomes.
Stakeholder Analysis
Stakeholders Impact of the project on shareholders
Students High
Students have high impact from the project. Project will provide the
students with new campus facilities. Redevelopment of the campus
will be providing the students to get better learning experience from
the increased area and space for teaching. Also the seating
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arrangements will be shifted to other classes for refurbishment.
Project Manager High
There is high impact of the project on the manager as it responsible
for redevelopment of the university campus. Providing effective
services and redevelopment will add value to the name of project
manager. On the other bad work will create wrong image of the
manager affecting growth opportunities.
Facility Management Medium
They have the responsibility of completing the project in efficient
and manner. Facility management has to provide all the services and
required resources for completing the project effectively (Khan,
Skibniewski and Cable, 2019). Successful project will be promoting
the staff to higher levels based on their performance.
Project Investing
Director
High
They are having high impact of the project as they have invested their
money in the project. They provide the strategies and ideas that could
be used by management for decision making and achieving the
required level of return and growth. They are concerned with getting
adequate return over their investments.
Project Team Member Low
Team members are only concerned with doing the work as asked by
their team leaders. They are not concerned with the success or failure
of the project. They will be paid their salaries in either cases on
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completion of the project.
Budgetary information
Expenses Amount
Cost of managing resources £8,000
Travelling cost £15000
Insurance charges £10000
Salaries of staff £15000
Cost of management £15000
Equipment cost £15000
Overhead cost £22000
Total £100000
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Timescale
5

6

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b. Work breakdown Structure
Work breakdown structure is consider extremely valuable tool for the project
management methodology and it help the project to make changes (Trott, 2019). Further, it is a
set of foundation for the entire project and it also help to make sure that proper project baselines,
estimating and resource use.
On the other side, critical path is also plays an important role in the success of a project
because it is a method which is frequently used and consider the most effective technique for
project planning. Through this, project manager analyse the shortest distance from all the
activities and this in turn leads a project towards success.
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PROJECT 2
A. Risk register
Catego
ry
risk Respon
sible
person
Pre
action
Post
action
Scores
(1-3)
1-Low
2-
Mediu
m 3-
high
=
Impact
*
Probab
ility
Impact
(1-3)
1-Low
2-
Mediu
m 3-
high
Probab
ility
(1-3)
1-Low
2-
Mediu
m 3-
high
Mitigation
strategy
Internal
Risk
Financi
al risk
in
which
fluctuati
on in set
budget
Project
manage
r (PM),
Project
sponsor
To
mitigate
this
risk,
PM
should
make
budgeta
ry
plannin
g and
approve
the
same to
stakehol
ders
Once
the risk
is
identifie
d, PM
should
consult
the
same
with
other
stakehol
der and
after
approva
l,
proceed
further
3 High High To mitigate the
financial risk, PM
should review
each task and may
also ask about
total expenses to
team members,
this help to
analyse the actual
spendings and if it
is over-budgeted
then take action
accordingly.
Strategi
c Risk
Project
manage
r uses
wrong
technol
ogy that
affect
the
results
Project
manage
r
For pre-
action,
Project
manage
r should
select
top 5
best
techniq
ues in
order to
manage
After
determi
ne the
risk, PM
should
consult
the
same
with
others
team
member
2 Medium Medium As per the current
scenario, the
major risk in
strategy is under
the technological
issue and that is
why, project
manager should
testing all the
techniques which
are used under the
process (Lovett
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the
work
and take
a review
in order
to
determi
ne any
loophol
e
And et.al., 2018).
Internal
risk
Operati
onal
risk :
Lack of
providin
g
effectiv
e
training
to team
mmbers
Operati
onal
manage
r and
Project
Manage
r
Make
sure that
effectiv
e
plannin
g is
done
and
each
task is
assignin
g to
differen
t
people.
By
analysin
g the
perform
ance of
each
task,
project
manager
determi
ne the
risk is
minimiz
ed or
not.
1 Low Low In order to
minimize the risk,
project manager
should make sure
that each task is
divided with
effective planning
and keep review
all the task that
assist to make
sure that it did not
cause any
negative impact
upon project
(Leva and et.al.,
2017).
Internal
risk
Commu
nication
issues
Staff
member
s and
project
manage
r
Effectiv
e
commu
nication
plans
should
be
introduc
ed in
order to
clearly
commu
nicate
all the
essentia
l things
to other
staff
member
s
Once
the risk
is
identifie
d, PM
should
make
sure
meeting
is
conduct
ed so
that
changes
in task
is
transfer
to
others.
2 Medium Medium Face to face
meetings should
be conducted, any
changes in task
should be post in
the official
website to let
other stakeholder
determine about
changes. This
help to minimize
error.
Internal Legal Project Must Cross- 3 High High Project Manager
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