Project Q&D Safe: Analysis and Recommendations for Workplace Safety

This report, titled "Project Q&D Safe," presents a comprehensive analysis of workplace health and safety measures within Q&D Towers, a construction firm recently acquired by UDC. The report, prepared by the National Safety Manager, Rajiv Rachamalla, addresses the critical need to improve Q&D's appalling safety record, characterized by high Lost Time Injury Frequency Rates (LTIFR), excessive insurance premiums, and poor industry performance rankings. The project aims to enhance safety standards through the implementation of a new safety plan, establishment of safety teams, and comprehensive training programs. The business case outlines the project's objectives, rationale, organizational impact, resource implications, and strategic implications, emphasizing the importance of adhering to OSHA regulations. The report includes a detailed project definition, target outcomes, committed outputs, risk assessment, and a Gantt chart, providing a roadmap for improving Q&D's safety performance and aligning it with UDC's successful safety practices. The report emphasizes the need for a proactive approach to workplace safety, focusing on training, equipment, and a strong commitment from management to create a safe and productive working environment.

Running Head: WHS
UDC Acquisition of Q&D: Workplace Health and Safety
Name of Student:
Institutional Affiliations:

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Table of Contents
Table of Contents........................................................................................................................................2
Introduction.................................................................................................................................................4
Name of Project.......................................................................................................................................4
Purpose of Document..............................................................................................................................4
Overview of the project...........................................................................................................................4
Appraisal summary..................................................................................................................................4
Business Context.....................................................................................................................................5
Background.............................................................................................................................................5
Scenario Analysis....................................................................................................................................5
Project’s Key Players..............................................................................................................................7
Business context..........................................................................................................................................8
The thrust of the project...........................................................................................................................8
Rationale.................................................................................................................................................9
Organizational Impact Statement...........................................................................................................10
Resource implications........................................................................................................................10
Strategic implications........................................................................................................................11
Related Projects and programs..............................................................................................................11
Assumptions and Limitations................................................................................................................12
Project definitions......................................................................................................................................12
Target Output........................................................................................................................................12
Project outcome definitions...................................................................................................................12
Valuation of the project scope...............................................................................................................13
Committed output definitions................................................................................................................13
Scope boundaries...................................................................................................................................13
Project Governance...................................................................................................................................13
Managing the External Environment.........................................................................................................15
Stakeholders..........................................................................................................................................15
Stakeholder management...................................................................................................................15
Project Communication Strategy.......................................................................................................16
Risk.......................................................................................................................................................16
Issues.....................................................................................................................................................17

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Project Analysis.........................................................................................................................................18
The Gantt Chart.....................................................................................................................................18
The milestones.......................................................................................................................................20
Internal resource plan............................................................................................................................21
External resource acquisition planning..................................................................................................21
Project Budget and Cashflow planning..................................................................................................22
Overview...................................................................................................................................................23
References.................................................................................................................................................24

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Introduction
Name of Project
UDC Acquisition of Q&D
Purpose of Document
The main aim of the document is to ensure that there is a proper analysis of the safety
measures that should be implemented in Q&D. As has been noted, various issues have
surrounded the company, and after the takeover by UDC, there is a need to understand the safety
measures that have been implemented in the company’s framework. By ensuring that there is an
understanding of the risk management frameworks that have been put in place, the company
aims at ensuring that there is compliance with the WHS requirements.
Overview of the project
Nevertheless, the controversy surrounding the safety measures that the company has
implemented surrounds the needs of UDC to ensure that there is compliance with the general
working environment. As it has been indicated in the report, the two companies have been rivals
for an extended period in the construction industry, and the only relief for Q&D is the fact that
all safety measures should be implemented by UCD. In such regard, the new CEO of the
company requires an in-depth understanding of the safety measures available in the company
structure. The portfolio of management, in this regard, has been indicated to be not relevant, to
the extent that the company comes last in the ranking of company excellence.
Appraisal summary
Q&D and UDC deal with the construction of residential property. They are large construction
companies

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Business Context
Background
In the context of the business case, workplace health and safety has been of great
importance over the recent past. However, the primary emphasis is on the employees, of which
research indicates that the hazards that may face the workers may result in liability
(Bhattacharjee, Ghosh, & Young-Corbett, 2010). Negligence, in such regards, is not tolerated in
the workplace, which necessitates the need to conduct an in-depth analysis of the safety
measures that have been implemented. In this context, research indicates that negligence of
workplace safety has numerous implications on the productivity of the construction industry and
the personnel involved.
Scenario Analysis
The implications, for one, are centered on the cost to the employer and the company.
According to research, there is a significant correlation between injuries and company losses.
Recent estimates indicate that injuries and fatalities usually necessitate the company to part ways
with approximately $1 million (Lingard, 2017). Based on this fact, research suggests that
employees need to ensure that there are insurance policies in place to protect the labor force, but
an increase in the number of injuries results in an increase in the cost of the insurance cover. In a
scenario where there is a gap in the insurance policy, it is the responsibility of the employer to
ensure that the extra costs of the injuries are covered (Lingard, 2017). Secondly, research
indicates that an increase in the injuries around the construction site results in a decrease in the
productivity of the labor force. This notion is dependent on the relationship between the
employer and the employees. As such, it has been indicated that a poor working environment
tends to demoralize the employees, reducing productivity (Blismas & Wakefield, 2009). Moreover,

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it results in a strained relationship between the employer and the employee. In environments
where the employee is continually trained on aspect of workplace safety, there is usually a good
relationship between the employers and the employee. In such regards, the safety measures that
have been implemented in the workplace tend to affect the morale of the employees, which
means that it affects the level of employee devotion to the work that he/she is mandated. This, in
turn, affects the productivity of the company (Weaver, 2006).
Another important aspect regards the perception of the public towards the general
structure. In this regard, it has been indicated that companies that tend to place little emphasis on
the safety of the employees do not have the right image as far as the public is concerned
(Bhardwaj, Jain, & Jain, 2010). Companies that take business practices seriously, on the other
hand, tend to be marketable to the public. This is because the concepts of safety extend from the
workers into the general structure. Many people would readily accept a building that has been
constructed in a safe working environment as compared to one which neglects the safety of the
workers. Finally, some liabilities are associated with an unsafe working environment (Liberal,
2019). In this regard, it has been indicated that it is the responsibility of the company to ensure
that the workers are in a safe working environment. As such, it has been stated that there are
standards that have been specified that determine the safety measures that must be implemented
by an organization as. The rules, in this regard, need to be displayed for all the workers to see. In
case there is an accident and loss of lives, the company may face severe implications on the
aspects of negligence. It, as such, may mean that there may be legal and financial repercussions
to the company (Kakitahi et al., 2016).

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Project’s Key Players
One of the stakeholders, as research demonstrates, is the government agencies. In this
regard, the Occupational Safety and Health Administration provides the framework through
which the company should implement safety and health regulations (Beach et al., 2013). The
body governs the type of safety frameworks depending on the environment, conditions, and
workers. Therefore, it is the main overseeing body in the implementation of safety measures.
Any aspect of neglect, in this case, may result in legal and financial implications for the
company. The organization, as such, will have to work with the other stakeholders to provide a
blueprint of the safety measures that should be implemented in the company. Another
stakeholder is the workers. The workers, in this regard, are the most important stakeholders since
the safety measures that are implemented aim at covering their safety needs. The OSHA
framework requires that the workers are equipped with the right gear and given the right skills to
navigate the daily work tasks. In essence, they are supposed to be included in the decision
making framework. Finally, the company’s management is responsible for all the safety
measures that are implemented in the construction site. Any aspect of negligence by the
management may have pronounced implications in the long run.

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Figure 1: Construction work safety
Business context
The thrust of the project
To ensure that there is success in the implementation of safety measures, it is essential to
ensure that there is an efficient methodology in training the personnel. In this regard, it is crucial
to ensure that the workforce is well equipped with the skills and knowledge that may protect
them from any workplace hazard (SAI-Global, 2011). The success, in this regard, revolves around
the successful implementation of the training safety requirements. The safety requirements, on
this note, have been specified by the labor organization.
Moreover, the success of the plan will be dependent on the amount and level of
equipment in the framework. Research notes that it is essential to ensure that the workforce has
the necessary personal protective equipment. It is this availability of material that necessitates the

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need to provide a proper training framework. This is because it ensures that the labor force is
well prepared to handle any construction hazard (Shane et al., 2009). However, the personnel
protective equipment needs to be specified by OSHA, depending on the environment and the
working constitutions. Therefore, success may be manifested by the availability of the necessary
safety equipment.
However, the successful implementation of the whole structure will be dependent on the
overall framework implemented to ensure that the organization is within the required limits when
it comes to the appraisal (Bhardwaj, Jain, & Jain, 2010). All this, nevertheless, will be dependent
on OSHA requirements.
In this regard, the most prominent outputs would be a decrease in the number of
workplace accidents and fatalities. This may be manifested through a reduction in the insurance
premiums that are charged to cover the workers. Therefore, adhering to the framework that has
been provided by OSHA is very essential in ensuring that the company is in line with the
regulatory requirements.
Rationale
The purpose of the project centers itself on the fact that Q&D have a terrible record in
implementing health and safety measures in the construction industry. On the other hand UDC
have a very commendable record of workplace health and safety. In this regard, the latter is on a
mission to expand its portfolio within the residential construction sector, prompting it to
purchase the assets of the former. However, to ensure that the company has an impeccable
collection, which extends to even the new acquisition, there is a need to ensure that safety
measures are adhered to. This, in regard, means that the company has to ensure that there is an

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extensive analysis of the factors that made Q&D a company which could not ensure workplace
safety and health. As the report indicates, the company had the highest injury rates, and on top of
that, it was considered to have the lowest performance rankings. In this regard, the report
indicates that the company was associated with the highest premium rates. To ensure that there is
an improvement, it is therefore vital to ensure that there is an extensive analysis of the safety
measures that have been implemented.
Figure 2 Construction work hazards
Organizational Impact Statement
Resource implications
One of the significant impacts is the fact that the implementation will require that the
company invests heavily in training the labor force. In this regard, research indicates that there is
a need to ensure that the workforce is well equipped with the relevant skills in workplace safety
and health (Queensland Building and Construction Commission, 2019). This necessitates the need to
ensure that there are time and fund allocation for the training. Moreover, there is a need to ensure

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that all the necessary personal protective equipment are installed within the premises of the
organization. However, this should be in line with the specifications of OSHA and as such,
should be in line with the environment and the working conditions. There several protective
types of equipment and as such, the selection will be dependent on OSHA specifications.
Strategic implications
Based on the fact that the company may need to overhaul the safety measures in place, it
is essential to understand that there may be a need to change the whole safety framework
(Asanka & Ranasinghe, 2015). It is for both the short term and long term functionality of the
organization. In that regard, the principal aim is to ensure that the company implements a proper
strategy that will reduce the possibility of disasters in the working environment. The framework,
furthermore, needs to consider the impacts on the insurance policies that are implemented by the
organization. A proper context is likely to reduce the possibility of accidents which means that
there is a reduction in the premium costs. This, in turn, reduces the overall expenditure on
insurance covers (Beach et al., 2013).
Related Projects and programs
The project is related to the others under the portfolio of th organization. In this regard, it
is essential to understand that the safety measures that are implemented in this project need to
extend to other similar projects. This interdependency, as such, means that there is a need to
ensure that there is a proper framework in the management of the various projects under the
portfolio of the company. Therefore, the program that covers the different programs falls under
the OSHA framework which necessitates the implementation of a proper safety analysis
framework. It may mean that a program manager may be mandated with the responsibility of
controlling the project.

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Assumptions and Limitations
One of the major assumptions is that the workplace and health safety regulations are only
provided by the OSHA framework. In this regard, the assumption bases itself on the fact that the
organization is mandated with the responsibility of full implementation of workplace health and
safety. This means that there is a need to fully adhere to the framework to avoid any liabilities
and issues. The structure should specify all the regulatory requirements including the workplace
conditions and the management requirements. The limitation to this is the fact that there may be
a limitation to the measures regarding the actual environment. This means that the company may
have to look for other options that fit within the framework of the organization.
Project definitions
Target Output
The project is to be funded by the CEO, Mr. Rick O’shea. UDC, in this regard, installed
Mr Rick as the CEO to oversee the project completion. This is in line with the primary objective
of the project which is to ensure that there is a complete overhaul of the safety strategies that lead
to high premiums. The target outcome, therefore, is the full implementation of workplace health
and safety measures that are in line with OSHA. Nevertheless, the downstream processes include
the installation of PPE, the training process and the implementation of the safety requirements of
the project. In such regard, the primary output is to ensure that the workplace has been
implemented as per all the safety regulations.
Project outcome definitions
One of the major targets is the assurance that workplace safety measures are adhered to
by the company. Secondly, there is a need to ensure that all the PPE are provided in the