Quasar Communication Case Study: Project Management Analysis Report

This report presents a case study analysis of project management within Quasar Communication. It begins by evaluating internal and external factors influencing project success, such as improper authority, organizational structure, corporate culture, competition, technological changes, and sup...Read More

Running head: PROJECT MANAGEMENT
Case Study- Quasar Communication
Name of the Student
Name of the University
Author’s Note

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Table of Contents
Part B: Impact analysis and individual report............................................................................2
1. Evaluation of the internal as well as external factors and their impact on the process of
project management...............................................................................................................2
2. Development of strategies for implementing appropriate actions.....................................4
3. Communication plan and outcomes to diverse stakeholders.............................................5
4. Reflection...........................................................................................................................7
4.1 Key knowledge as well as skills learned through the subject......................................7
4.2 Benefit of knowledge in study and career....................................................................8
4.3 Total learning experience.............................................................................................8
Bibliography.............................................................................................................................10

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Part B: Impact analysis and individual report
1. Evaluation of the internal as well as external factors and their impact on the process
of project management
It is analyzed that enterprise environmental factors generally create both positive as
well as negative impact on the process of project management and on the operation of the
organization (Smith, 2016). It is found that the enterprise environmental factors are generally
divided into internal as well as external factors that are helpful in creating proper influence on
the project that is generally undertaken.
According to Zinovieva et al. (2016), external EEFs are those that generally help in
create a huge impact on both the project as well as organization, however, the internal factors
generally create impact within the project core. It is found that there are a number of internal
as well as external enterprise environmental factors that are generally associated with the
organization Quasar communication which further creates a huge impact on the procedure of
project management.
It is found that there are a number of internal EEFs that are mainly associated with
the organisation quasar communication in order to create an impact on the procedure of
project management. The internal factors that generally create an impact on the procedure of
project management are generally elaborated below:
Improper authority: It is identified that as QCI adopted project management
structure that is fragmented as well as informal, it is found that the project managers are
provided with lots of responsibilities with very much little authority while the entire authority
is provided to the line managers (Kuratko Hornsby & Covin, 2014). Due to the improper
division of authority, it became quite difficult to manage the projects that are generally
undertaken by the organization QCI.

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Inappropriate organizational structure: It is found that due to improper
organizational structure, the work that is related with the project is not divided properly
within the team member and as a result, it generally creates a number of issues in managing
the project successfully.
Corporate culture: Style of the functioning of top management as well as learning of
the organization are mainly considered as one of the important factors for properly managing
the organizational operations (Yang et al., 2017). It is identified that the organization
generally follows corporate culture in which decisions are generally made by the top
managers. It is found that due to this corporate culture, it is quite difficult to manage the
project effectively without taking proper views of the project team members as well as
leaders.
The external factors that generally creates an impact on the project management
processes are generally elaborated below:
Competition: It is identified that the organization faces a number of different types
of challenges while dealing with the competition. In order to deal with the rising competition,
the organization generally dealt with an external organization so that they can be able to train
the stakeholders of the organization in project management (Kroon, 2016). But as the line
managers opposed, fragmented as well as the informal structure of project management. It is
found that due to this inappropriate structure of project management, it is very much difficult
to manage the projects of Quasar Communication quite effectively.
Technological changes: It is identified that the changes that are generally needed can
generally create a number of challenges as well as issues. It is found that with the changes
within the technology, it is very much necessary to utilize proper techniques in order to
manage the operations of the organization. however due to change in tools and techniques, it

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is very much difficult for the project managers to handle or manage the project effectively
due to lack of knowledge and skills in the new technologies (Kaczmarek, 2017).
Suppliers: Both the suppliers as well as customers are generally found as the most
important stakeholders who are mainly related with the organization “Quasar
communication”. It is identified that if the suppliers of the organizations create a negative
impact on the overall organizational process then it is quite difficult to manage the project
quite effectively and thus it is analyzed that the suppliers can create a negative impact on the
project (Allison & Redhead, 2017).
2. Development of strategies for implementing appropriate actions
It is very much necessary to take appropriate actions so that the problems that
generally occurs due to enterprise environmental factors can get properly resolved. The
actions which are generally required to be taken are listed below:
Development of proper organizational structure: It is very much necessary for the
organization to develop a proper organizational structure so that proper authority is provided
to the project managers. This will be helpful in managing the projects of Quasar organization
quite effectively (Hystad et al., 2014). Thu, it is identified that the development of proper
organizational structure will be quite helpful for the organization in creating a positive impact
in context to project management.
Proper corporate culture: It is found that it is quite necessary to develop a proper
corporate culture within the organization. It is found that proper culture within the
organization will be able to provide proper equal rights to both the team members as well as
the higher authority of the organization (Smith, 2016). It is identified that equal rights assist
the stakeholders in making proper decisions related to the projects which further assists in
managing the project quite effectively. Thus, it can be analysed that the presence of proper

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corporate culture is quite helpful in making proper business-related decisions which further
assists in creating a huge impact in managing the project.
Avoiding technological change: It is found that it is quite necessary to avoid the
technological changes that are generally required within the project (Allison & Redhead,
2017). It is found that after the initiation phase of the project, if new techniques, as well as
technologies, are used then it will be quite difficult for the project manager to manage the
project. In order to resolve the problem, it is very much necessary to avoid technological
changes within the project.
Making proper relation with the suppliers: If the organization has proper relations
with the customers as well as suppliers then their action will not create any type of negative
impact on the operations of the organization. Thus, it will be quite easy to manage the
projects successfully.
Distribution of authority: The organization must provide proper authority to the
project managers with proper responsibilities instead of the line managers so that they can be
able to finish the work of the project quite effectively without creating any type of problem
(Hystad et al., 2014). Is action is generally needed for managing all the projects o the QLC
effectively as well as successfully so that the project can be able to achiest proper goals as
well as objectives
3. Communication plan and outcomes to diverse stakeholders
The communication plan that is required to be developed by the organization “Quasar
communication are mainly elaborated in the table below.

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Audience Information Vehicle Frequency Responsible
Project manager Proper
information
about the status
of the project is
provided to the
project manager
Email, status
report
Weekly Team leaders
Team leader It is found that
proper
information
about the
problems that
the project team
members’ faces
while
undertaking the
project are
generally
discussed.
Email, status
report
Weekly Team members
Team members The objectives,
as well as other
works that are
generally
related with the
project, are
Email, status
report
Weekly Project
managers

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discussed for
providing a
decent overview
of the plans to
the team
members.
It is found that the presence of diverse stakeholders within the organization is very
much necessary. The work that is generally associated with the project can be completed
quite effectively as the stockholders who are mainly associated with the organization have
diverse roles as well as responsibilities. It is found that as per the roles and responsibilities,
tasks or activities related with the project are generally assigned to them so that they can be
able to complete it successfully. Additionally, it is found that diverse stakeholders within the
organization help in building the bridge as well as fostering closer relations with the various
stakeholder and it further assists in reflecting the depth of commitment within the
stakeholders of the organization. Furthermore, it is identified that it also helps in developing
engagement within the organization which further helps in finishing the work of the project
quite effectively within the expected time with the help of different as well as diverse
stakeholders of the organization.
4. Reflection
4.1 Key knowledge, as well as skills, learned through the subject
From this entire paper, I have learned about the importance of the enterprise
environmental factors and their impact on the performance of the project management. I have
also gained knowledge about the significance of internal as well as external enterprise
environmental factors and how it is helpful in creating an impact on the project management.
Furthermore, I have also got to know about the importance of communication in the project

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and how it is helpful in managing the projects effectively. In addition to this, the paper also
affects the significance of diverse stakeholders within the organization and how it is helpful
in creating a positive impact on the outcomes of the project. Furthermore, the paper also
reflects on the modules that also provides information related with change management,
stockholders, benefits realisation and many more in order to provide them proper guidance in
context to project so that the project can be managed quite effectively. Moreover, the
knowledge and skills that I have gained after undertaking this project will be help as well as
guide me for my future project. The knowledge that I have gained will lead to analyze the
enterprise environmental factors effectively so that I can implement proper strategies in order
to resolve them.
4.2 Benefit of knowledge in study and career
The information, as well as knowledge that I have generally gained from this project,
is quite helpful re quite helpful for career. The experience that are generally gained from this
project will generally guide the project manager in the future project so that they can be able
to finish the work associated with the project effectively. Furthermore, with the help of the
modules, the project managers can be able to get proper knowledge in project management
that further guides as well as helps them in managing the project very much effectively. It is
found that the information, as well as knowledge that I general gained about the change
management, enterprise environmental factors, project stakeholders as well as benefits
realization, provides them proper details about how to manage the project so that it gets
completed successfully by achieving the goals as well as objectives of the project. In addition
to this, I have analyzed that the knowledge as well as skills which I have gained is quite
helpful for my future as it can guide me how to handle the internal as well as external
enterprise environmental factors that it would not create any impact on the various project
management factors.

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4.3 Total learning experience
I have learnt the significance of change management within the project and how
changes within the project should be handled effectively. It is analyzed by me that if the
employees of the organization do no likes to accept the change then it is very much difficult
to implement that change within the organization. Furthermore, I have collected information
about the life cycle of the project and get to know how the life cycle of the project are helpful
in managing the project. I have to get proper details about the various tools as well as
techniques that are generally essential for managing as well as controlling of the project
effectively.
In addition to this, I have experienced the significance of integrated project
management and how the enterprise environmental factors are creating an impact on both the
project as well as organization. I have identified that decryption about the project
management organization as well as delivery frameworks are significant for managing as
well as exacting the project successfully. I have also gained experience about the importance
of stakeholders as well as benefits realization in order to manage the project effectively.

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Bibliography
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(2014). Residential greenness and birth outcomes: evaluating the influence of
spatially correlated built-environment factors. Environmental health
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Iyer, V., Jones III, A., & Raghunandan, K. (2018). Factors Related to Internal Auditors'
Organizational-Professional Conflict. Accounting Horizons.
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selected external wall solutions in a heated building. In IOP Conference Series:
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influencing household demand for improved cookstoves and modern fuels in sub-
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Kuratko, D. F., Hornsby, J. S., & Covin, J. G. (2014). Diagnosing a firm's internal
environment for corporate entrepreneurship. Business Horizons, 57(1), 37-47.

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Neven, K. Y., Nawrot, T. S., & Bollati, V. (2017). Extracellular vesicles: How the external
and internal environment can shape cell-to-cell communication. Current
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External Business Environment. In Global Perspectives on Contemporary Marketing
Education(pp. 47-64). IGI Global.
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Zinovieva, C. G., Kuznetsova, M. V., Dorfman, T. V., Limarev, P. V., & Limareva, J. A.
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