BUS020N503S Project: Refurbishment of Queen's Building Project Plan

This project management report outlines the refurbishment of teaching rooms and computing labs in the Queen's Building. It includes a project initiation document (PID) detailing the project's approach, objectives, scope, assumptions, deliverables, timescale, budget, key staff, and stakeholder analysis. A risk register identifies potential risks and mitigation strategies. The project plan includes a work breakdown structure (WBS), Gantt chart, and critical path analysis. The report also provides a short overview to the sponsor, discussing the importance of quality risk management and the relevance of PRINCE2 methodology.

Running head: PROJECT MANAGEMENT
Project: Refurbishment of teaching rooms and computing labs in the Queen’s Building
Name of the Student
Name of the University
Author’s Note

1
PROJECT MANAGEMENT
Table of Contents
1. Project Initiation Document.........................................................................................................3
1.1 Project approach....................................................................................................................3
1.2 Project objectives...................................................................................................................3
1.3 Project scope..........................................................................................................................3
1.4 Assumptions..........................................................................................................................4
1.5 Project Deliverables...............................................................................................................4
1.3 Timescale...............................................................................................................................4
1.4 Budget....................................................................................................................................6
1.5 Key staff.................................................................................................................................8
1.6 Stakeholder analysis............................................................................................................10
.......................................................................................................................................................13
2. Risk register...............................................................................................................................13
3. Project plan................................................................................................................................20
3.1 WBS.....................................................................................................................................20
3.2 Gantt chart including tasks, dependencies, milestones and summary tasks........................21
3.3 Critical path.........................................................................................................................22
4. Short report to the sponsor.........................................................................................................23
4.1 Explanation about the important of quality risk management and its potential impact on the
project........................................................................................................................................23
4.2 An analysis and critique of the potential relevance of PRINCE2.......................................24
Bibliography..................................................................................................................................26

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PROJECT MANAGEMENT
1. Project Initiation Document
Project definition documentation is one of the most important artifacts in project
management that mainly helps in providing foundation for the entire project. PID generally
helps in bundling various information, which was mainly acquired because of project initiation
as well as due to initiating the project processes. PID document is considered as the top project
planning documents that generally helps in defining the project, justifies the project, secures
funding, and defines roles as well as responsibilities of the various participants of the project.
1.1 Project approach
The paper mainly focusses on refurbishment of teaching rooms and computer labs in
Queens building for ensuring that both student as well as staff of the organization have excellent
learning environment and have access to the various types of latest technology in order to
support teaching and studies. It is identified that the project was sponsored by the director of the
business school with the help of proper support and collaboration from the side of both IT head
and facilities Head. The entire project of refurbishment will be completed within 108 days as per
the assumption.
1.2 Project objectives
The objectives of the project are as follows:
 Refurbishment of teaching rooms and computer labs in Queen’s building
 To provide excellent learning environment to the staff as well as to the students
 To provide access to the latest technology for supporting teaching and studying
1.3 Project scope

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PROJECT MANAGEMENT
The scope of the project are as follows:
 Refurbishing computer labs and teaching rooms
 Providing learning environment to the students and the staffs’
 Providing access to the recent technologies
 Completing the project within estimated time and budget
1.4 Assumptions
The assumptions that are made in the project are as follows:
 The entire project will be completed within the budget $506,040.00
 The refurbishment of computer labs and teaching rooms will be completed
successfully in 108 days
 The project will follow the scope for completing the project successfully
1.5 Project Deliverables
The deliverables of the project include:
 Buying new hardware for lab
 Installation of software
 Development of network infrastructure
 Refurbishing all the peripherals
 Refurbishment of furniture’s
 Improving IT support desk

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PROJECT MANAGEMENT
1.3 Timescale
The timescale of the project reflects that the entire project of refurbishment will be
completed successfully within 108 days. The time that is needed for executing each of the project
activities is reflected with the help of the table that is provided below:
Task Name Duration Start Finish
Refurbishment of teaching rooms and
computing labs in the Queen’s
Building
108 days Wed 4/11/18 Fri 9/7/18
Initiation phase 16 days Wed 4/11/18 Wed 5/2/18
Developing business case 4 days Wed 4/11/18 Mon 4/16/18
Undertaking feasibility study 5 days Tue 4/17/18 Mon 4/23/18
Establishing project charter 4 days Tue 4/24/18 Fri 4/27/18
Appointing team members of the
project
3 days Mon 4/30/18 Wed 5/2/18
Milestone 1: Completion of project
initiation phase
0 days Wed 5/2/18 Wed 5/2/18
Planning phase 27 days Thu 5/3/18 Fri 6/8/18
Creating project plan 5 days Thu 5/3/18 Wed 5/9/18
Development of resource plan 6 days Thu 5/10/18 Thu 5/17/18
Development of quality plan 4 days Fri 5/18/18 Wed 5/23/18
Creating risk management plan 7 days Thu 5/24/18 Fri 6/1/18

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PROJECT MANAGEMENT
Development of communication
plan
5 days Mon 6/4/18 Fri 6/8/18
Milestone 2:Completion of project
planning phase
0 days Fri 6/8/18 Fri 6/8/18
Execution phase 56 days Mon 6/11/18 Mon 8/27/18
Buying new hardware for lab 4 days Mon 6/11/18 Thu 6/14/18
Installation of software 3 days Fri 6/15/18 Tue 6/19/18
Development of network
infrastructure
14 days Wed 6/20/18 Mon 7/9/18
Refurbishment of furniture’s 10 days Tue 7/10/18 Mon 7/23/18
Refurbishing all the peripherals 12 days Tue 7/24/18 Wed 8/8/18
Improving IT support desk 13 days Thu 8/9/18 Mon 8/27/18
Milestone 3: Completion of project
execution phase
0 days Mon 8/27/18 Mon 8/27/18
Closure phase 9 days Tue 8/28/18 Fri 9/7/18
Post project review 4 days Tue 8/28/18 Fri 8/31/18
Stakeholder sign off 3 days Mon 9/3/18 Wed 9/5/18
Documentation 2 days Thu 9/6/18 Fri 9/7/18
Milestone 4: Completion of closure
phase
0 days Fri 9/7/18 Fri 9/7/18

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PROJECT MANAGEMENT
1.4 Budget
It is assumed that the entire project of refurbishment will be completed successfully
within the budget of around $506,040.00. The budget that is required for completing each of the
activities of the project is reflected below:
Task Name Duration Resource Names Cost
Refurbishment of teaching
rooms and computing labs in the
Queen’s Building
108 days $506,040.00
Initiation phase 16 days $7,640.00
Developing business case 4 days Project manager $1,600.00
Undertaking feasibility study 5 days
Financial manager, Project
manager
$3,400.00
Establishing project charter 4 days Project planner $1,440.00
Appointing team members of
the project
3 days Project manager $1,200.00
Planning phase 27 days $10,760.00
Creating project plan 5 days Project planner $1,800.00
Development of resource plan 6 days
Project manager, Financial
manager
$4,080.00
Development of quality plan 4 days Risk analyst $1,120.00

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PROJECT MANAGEMENT
Creating risk management plan 7 days Risk analyst $1,960.00
Development of
communication plan
5 days Project planner $1,800.00
Execution phase 56 days $483,440.00
Buying new hardware for lab 4 days
System engineer, Material
cost[1]
$101,280.00
Installation of software 3 days
Material cost[1],Network
engineer, System engineer
$102,040.00
Development of network
infrastructure
14 days
Network engineer, Site
planner, System engineer
$14,000.00
Refurbishment of furniture’s 10 days
Additional
expenditure[1],Constructor,
Material cost[1],Site
planner, Supervisor
$129,600.00
Refurbishing all the
peripherals
12 days
Material cost[1],Site
planner, Supervisor
$107,680.00
Improving IT support desk 13 days
Additional
expenditure[1],Network
engineer, System engineer
$28,840.00
Closure phase 9 days $4,200.00
Post project review 4 days Project manager $1,600.00
Stakeholder sign off 3 days Project planner $1,080.00

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PROJECT MANAGEMENT
Documentation 2 days
Project manager, Project
planner
$1,520.00
1.5 Key staff
The key staffs who are involved with the project are listed in the table below:
Resource
Name
Type
Materia
l Label
Initial
s
Grou
p
Max.
Units
Std. Rate
Ovt.
Rate
Cost/
Use
Accrue
At
Base
Calenda
r
Project
manager
Wor
k
P
100
%
$50.00/
hr.
$0.00/
hr.
$0.00
Prorate
d
Standard
Project
planner
Wor
k
P
100
%
$45.00/
hr.
$0.00/
hr.
$0.00
Prorate
d
Standard
Site
planner
Wor
k
S
100
%
$40.00/
hr.
$0.00/
hr.
$0.00
Prorate
d
Standard
Constructo
r
Wor
k
C
100
%
$40.00/
hr.
$0.00/
hr.
$0.00
Prorate
d
Standard
Supervisor
Wor
k
S
100
%
$40.00/
hr.
$0.00/
hr.
$0.00
Prorate
d
Standard
System
engineer
Wor
k
S
100
%
$40.00/
hr.
$0.00/
hr.
$0.00
Prorate
d
Standard

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PROJECT MANAGEMENT
Network
engineer
Wor
k
N
100
%
$45.00/
hr.
$0.00/
hr.
$0.00
Prorate
d
Standard
Financial
manager
Wor
k
F
100
%
$35.00/
hr.
$0.00/
hr.
$0.00
Prorate
d
Standard
Risk
analyst
Wor
k
R
100
%
$35.00/
hr.
$0.00/
hr.
$0.00
Prorate
d
Standard
1.6 Stakeholder analysis
Stakeholder analysis is conducted in project management in order to assess the impact of
the management decision on relevant parties who are involved in the project. It is considered as
one of the systematic procedure of analyzing as well as gathering qualitative information for
determining the interests that is needed to be taken into account during the development of the
project. It generally assists in defining the key stakeholders who are involved with the project by
and helps in building cooperation between the project team members as well as project
stakeholders. The stakeholder analysis for the refurbishment of teaching rooms and computing
labs in the Queen’s Building is provided in the template below (Smartsheet 2018).
Stakeholder
name
Impact Influence Importance Contributio
n
Strategy
for
stakeholder
engagement
Project
manager
High High The project
manager
Manages the
refurbishment
Monthly
round table

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PROJECT MANAGEMENT
engages in
managing as
well as
planning the
work of the
project
effectively.
of teaching
classes and
computer
labs
discussions
Network
engineer
High High The network
engineer
mainly
engages in
improving the
network
infrastructure.
They
generally
improves the
network
infrastructure
for
refurnishing
computer
labs
Quarterly
meetings
System
engineer
Medium High The system
engineer
mainly
involves in
the project
for installing
software and
The system
engineer
refurnishes
the labs by
installing
new software
and
By
organizing
meetings
whenever
necessary

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PROJECT MANAGEMENT
setting IT
support desk.
hardware.
Supervisor Medium Medium The
supervisor
mainly
engages in
supervising
the
refurbishment
of teaching
rooms and
college labs
The
supervisor
guides the
project
manager or
completing
the
refurbishment
on time
Weekly
meetings
Constructo
r
High Medium The
constructor
refurnishes
furniture as
well as other
peripherals.
The
constructor
refurnishes
the
furniture’s as
well as other
classroom
peripherals
Weekly
meetings
Site planner Medium Medium The site
planner plans
the entire
They mainly
plans the
project of
Monthly
round table
discussion