University Project: Project Management of RAILS Rostering System

This project management assignment presents a case study on the development of a RAILS rostering system for Globex, focusing on improving volunteer management for the Riverina Agricultural and Lifestyle show. The paper details the project's measurable organizational value (MOV), including desired impact areas such as customer satisfaction, strategy, and financial returns. It outlines the scope management plan, detailing project requirements, deliverables, and resource allocation, including material and human resources. The assignment includes a comprehensive project schedule, WBS, and milestone chart, along with a risk analysis and management plan. The quality management plan emphasizes the philosophy for delivering a quality system. Appendices provide an annotated bibliography, a closure checklist, and a project evaluation, offering a complete overview of the project's lifecycle and management strategies. The project aims to address the limitations of manual volunteer management, improving efficiency and organizational effectiveness.

Running head: PROJECT MANAGEMENT
Case Study- RAILS Rostering System
Name of the Student
Name of the University
Authors Note

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PROJECT MANAGEMENT
Table of Contents
1.Project overview...........................................................................................................................3
2.0 Measurable organizational value (MOV)..................................................................................3
2.1 Desired area of Impact...........................................................................................................3
2.2 Value of the project plan........................................................................................................4
2.3 Stakeholder involved in the project plan...............................................................................4
2.4 Appropriate timeframe and metric.........................................................................................5
3. Scope management plan..............................................................................................................6
3.1 Detailed scope of the project.................................................................................................6
3.2 List of resources.....................................................................................................................7
4. Project schedule and WBS...........................................................................................................9
4.1 Project schedule.....................................................................................................................9
4.2 WBS.....................................................................................................................................14
4.3 Milestone of the Project plan...............................................................................................14
5. Project risk analysis and plan....................................................................................................15
5.1 Project assumptions.............................................................................................................15
5.2 Risk Assessment..................................................................................................................16
6. Quality management plan..........................................................................................................20
6.1 Philosophy for delivering a quality system to the client......................................................20
6.2 Quality issues.......................................................................................................................20
Bibliography..................................................................................................................................23
Appendices:...................................................................................................................................25
Appendix 1: Annotated Bibliography........................................................................................25
Appendix 2: Closure checklist...................................................................................................26
Appendix 3: Project evaluation.................................................................................................28

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PROJECT MANAGEMENT
1.Project overview
The paper mainly reflects on the show of Riverina Agricultural ad lifestyle which is
mainly arranged for displaying various types of agricultural events, lifestyle products as well as
local business. It is identified that with time, the show became famous and thus the organization
requires proper number of volunteers for managing the show. It is found that the manual
techniques that are utilized by the organization for managing the details of large number of
volunteers is not appropriate therefore the business Globex which is aligned with the show wants
to develop a rostering system.
In this paper, proper information about project schedule, budget, management plan as
well as resources are provided. It is identified that the paper also elaborates the challenges as
well as risks that the project faces while developing the rostering system of rails. Proper numbers
of recommendations are also provided for resolving the issues related with the project.
2.0 Measurable organizational value (MOV)
2.1 Desired area of Impact
The various desired impact areas includes:
Customer: It is identified that the developed system is quite helpful in mitigating
various types of queries which are raised by the people.
Strategy: It is found that the system is quite beneficial in tracking different kinds of
volunteer’s details for tracking them.

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PROJECT MANAGEMENT
Social: The developed system is found to be advantageous for making the
communication with the clients much more effective.
Operational: The utilization of rostering system helps in storing significant details of
volunteers within the system which helps in making the organizational operation easier.
Financial:It is identified that the system of rostering which is developed by Globex
would be helpful in providing huge amount of return on the money that is invested by the
business.
2.2 Value of the project plan
The value of project plan is elaborated below:
Better: It is found that the development of the new system assist in providing proper
facility to the clients as well as to the volunteers. Moreover, the system is also helpful in
providing proper security to the information that is stored within the system.
Cheaper: The operation cost of the business generally reduces due to the use of the
newly developed rostering system.
Faster: The response time for both the customers and volunteers decreases due to the use
of the rostering system.
2.3 Stakeholder involved in the project plan
The stakeholders that are involved within the project include:

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PROJECT MANAGEMENT
Keep satisfied
CEO
Manage closely
Project team
Monitor
Volunteers
Keep informed
Staffs
Interest
Power
2.4 Appropriate timeframe and metric
Rank Impact Metrics Timeframe
1 Operational The business operation
become less time
consuming due to the
use of the system
2 months
2 Strategy The important details of
the volunteers are
generally tracked with
the of the newly
developed system
1 month
3 Customer The response time
minimizes due to the
2 months

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PROJECT MANAGEMENT
utilization of the
rostering system
4 Social The interaction between
volunteers and
customers improves
with the utilization of
rostering system
3 months
5. Financial The cost of operation
gets reduced by 20% by
the system utilization.
5 months
3. Scope management plan
3.1 Detailed scope of the project
The detailed scope of the project is elaborated below:
Requirements: It is identified that RAILS rostering system is generally required for
entering significant details of the volunteers who are mainly involved with the show of RAIL. It
is identified that the proposed system is quite capable in tracking the volunteers with the help of
the details provided.
In scope and out scope:
In scope:The in scope of the project includes:
 Development of RAIL rostering system for the business of Globex

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PROJECT MANAGEMENT
 Helps in incorporating details of the volunteers including qualification details,
personal details as well as additional other details
 Assists in documenting both functional as well as non-functional project
requirements
 To complete the project within time period of 244 days
Out scope: The out scope of the project includes:
 System maintenance related with service quality as well as data security is not
provided
 Training is not provided to the workers of Globex
Deliverables: The project deliverables include:
 For testing the system, proper test plan of the report must be made
 Documenting the entire development phase
 Documenting the budget plan
 Creating the document of training
 Scope verification procedure
 Providing proper report on system requirements
Scope verification procedure: The acceptance criteria of the system are quite helpful in
meeting various requirements as well as needs of the client. It also assists in minimizing the
response time for giving proper solution to various queries.
3.2 List of resources
The various types of resources include:

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PROJECT MANAGEMENT
Material resources: The various types of technical requirements for completing the
project successfully including operating system, secondary storage, display adapter, CPU and
more.
Human resources: The persons who are generally needed for completing the project
properly within time include project manager, system developer, system analyst, business
analyst, system ester, project sponsor as well as investment manager.
Resource
Name
Type
Material
Label
Initials
Grou
p
Max.
Units
Std.
Rate
Ovt.
Rate
Cost/Use
Accrue
At
Base
Calendar
Developer Work D 100% $80.00/hr $0.00/hr $0.00 Prorated Standard
System
analyst
Work S 100% $90.00/hr $0.00/hr $0.00 Prorated Standard
Accountant Work A 100% $85.00/hr $0.00/hr $0.00 Prorated Standard
Project
manager
Work P 100% $90.00/hr $0.00/hr $0.00 Prorated Standard
Tester Work T 100% $70.00/hr $0.00/hr $0.00 Prorated Standard
Executive
sponsor
Work E 100% $75.00/hr $0.00/hr $0.00 Prorated Standard
Requirement
analyst
Work R 100% $65.00/hr $0.00/hr $0.00 Prorated Standard
Risk
manager
Work R 100% $70.00/hr $0.00/hr $0.00 Prorated Standard

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PROJECT MANAGEMENT
4. Project schedule and WBS
4.1 Project schedule
Task Name Duration Start Finish Resource Names
RAILS Rostering System 244 days Mon 9/25/17 Thu 8/30/18
Specification determination 23 days Mon 9/25/17 Wed 10/25/17
Undertaking feasibility study
for the different manual system
6 days Mon 9/25/17 Mon 10/2/17
Project manager,
Requirement
analyst
Business needs identification 6 days Tue 10/3/17 Tue 10/10/17
Requirement
analyst
Creation of SRS document 7 days
Wed
10/11/17
Thu 10/19/17
Project manager,
Requirement
analyst
Meeting arrangement 4 days Fri 10/20/17 Wed 10/25/17 Project manager
Milestone: completion of
specification determination
0 days
Wed
10/25/17
Wed 10/25/17
Development team selection 38 days
Thu
10/26/17
Mon 12/18/17
Development of vendor
selection
11 days Thu 10/26/17 Thu 11/9/17
Accountant,
Project manager
Checking development history
of the vendors
12 days Fri 11/10/17 Mon 11/27/17 Executive
sponsor, Project

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PROJECT MANAGEMENT
manager
Development task scheduling 7 days Tue 11/28/17 Wed 12/6/17
Developer, Project
manager
Budget planning for
development
8 days Thu 12/7/17 Mon 12/18/17
Accountant,
Executive
sponsor, Project
manager
Milestone: completion of
team selection
0 days
Mon
12/18/17
Mon 12/18/17
Designing phase 69 days Tue 12/19/17 Fri 3/23/18
Module improvement for
volunteer management
21 days Tue 12/19/17 Tue 1/16/18
Developer, Project
manager
First prototype development 17 days Wed 1/17/18 Thu 2/8/18 Developer
Improvement within new
system installation
15 days Fri 2/9/18 Thu 3/1/18
Developer, Project
manager
Determining the needs of the
system
16 days Fri 3/2/18 Fri 3/23/18
Project manager,
System analyst
Milestone: Completion of
design phase
0 days Fri 3/23/18 Fri 3/23/18
System implementation system 33 days Mon 3/26/18 Wed 5/9/18
Different business objectives
development
13 days Mon 3/26/18 Wed 4/11/18 Developer,
Requirement

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PROJECT MANAGEMENT
analyst
Amendments within the part of
the system that is implemented
12 days Thu 4/12/18 Fri 4/27/18
Developer, Project
manager
Using compatible software and
hardware
8 days Mon 4/30/18 Wed 5/9/18
Accountant,
Project manager,
System analyst
Milestone: Completion of
system implementation system
0 days Wed 5/9/18 Wed 5/9/18
Testing phase 26 days Thu 5/10/18 Thu 6/14/18
Identifying test cases as well as
test plan
7 days Thu 5/10/18 Fri 5/18/18 Tester
Testing the developed system 8 days Mon 5/21/18 Wed 5/30/18
Project manager,
Tester
Information system analysis
from the data
9 days Thu 5/31/18 Tue 6/12/18
Executive
sponsor, Project
manager
Results documentation 2 days Wed 6/13/18 Thu 6/14/18 Project manager
Milestone: acceptance of the
test results by client
0 days Thu 6/14/18 Thu 6/14/18
Risk management phase 30 days Fri 6/15/18 Thu 7/26/18
Assessment as well as risk
identification
11 days Fri 6/15/18 Fri 6/29/18
Project manager,
Risk manager
Presenting risks impact 7 days Mon 7/2/18 Tue 7/10/18 Risk manager

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PROJECT MANAGEMENT
Risks mitigation 8 days Wed 7/11/18 Fri 7/20/18
Project manager,
System analyst
Impact of the risk registering 4 days Mon 7/23/18 Thu 7/26/18
Project manager,
Risk manager
Milestone: Acceptance of the
risk document by the client
0 days Thu 7/26/18 Thu 7/26/18
Closure of the project 25 days Fri 7/27/18 Thu 8/30/18
Evaluating rostering system
functions
13 days Fri 7/27/18 Tue 8/14/18
Executive
sponsor, Project
manager
Final developed product roll
out
12 days Wed 8/15/18 Thu 8/30/18 Project manager
Milestone: Completion of
closure phase of the project
0 days Thu 8/30/18 Thu 8/30/18