Project Management: RAILS Rostering System Case Study Analysis

This project management assignment presents a case study on the RAILS Rostering System, focusing on its development for the Riverina Agricultural and Lifestyle Show. The paper comprehensively examines the measurable organizational value (MOV), scope management plan, project schedule, and work breakdown structure (WBS). It also delves into risk analysis, including assumptions and assessments, alongside a detailed quality management plan. The assignment covers various aspects such as resource allocation, stakeholder involvement, and the development of a Gantt chart to illustrate the project's timeline. The project aims to improve volunteer management, reduce response times, and enhance operational efficiency, providing a structured approach to system implementation, testing, and risk mitigation. The analysis includes detailed schedules, WBS diagrams, and quality control measures to ensure the successful implementation of the rostering system.

Running head: PROJECT MANAGEMENT
Case Study-RAILS Rostering System
Name of the Student
Name of the University
Author’s Note

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PROJECT MANAGEMENT
Table of Contents
1. Project overview.....................................................................................................................3
2. Measurable Organizational Value..........................................................................................3
2.1 Area of Impact..................................................................................................................3
2.2 Project plan value.............................................................................................................4
2.3 Involvement of the stakeholders in the project plan........................................................4
2.4 Appropriate metric and timeframe...................................................................................4
3. Scope management plan.........................................................................................................6
3.1 Detailed scope of the project............................................................................................6
3.2 List of resources...............................................................................................................7
4. Project schedule and WBS.....................................................................................................8
4.1 Project schedule...............................................................................................................8
4.2 WBS...............................................................................................................................12
4.3 Milestone of the project plan..........................................................................................13
. Project risk analysis and plan.................................................................................................13
5.1 Project assumption.........................................................................................................13
5.2 risk assessment...............................................................................................................13
6. Quality management plan....................................................................................................17
6.1 Philosophy for delivering a quality system to the client................................................17
6.2 Quality issues.................................................................................................................17
Bibliography.............................................................................................................................19
Appendices...............................................................................................................................21
Appendix 1: Annotated bibliography...................................................................................21
Appendix 2: Closure checklist.............................................................................................22
Appendix 3: MOV................................................................................................................23

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1. Project overview
The organization “Riverina Agricultural and lifestyle show” was established in the
year 2000. It is identified that with time, show was expanding its business. As the show was
dependent on the volunteers, with the expansion in the business, they want proper system for
handling the volunteers properly. As a result the business wants to develop rostering system
that not only assists in handling volunteers but also helps in in reducing the response time.
The paper mainly focuses on measurable organizational goal, scope management
plan, schedule and Gantt chart. It is identified that the paper also focuses on quality
management plan as well as risk management plan.
2. Measurable Organizational Value
2.1 Area of Impact
The impact areas include:
Financial: The money which is invested by the organization provides appropriate
return of profit for the business.
Strategy: The developed system tracks the volunteers by the show by utilizing
specific information which is stored within the system.
Customer: The system that is developed assists in resolving different types of
questions or request which are raised by the clients or the customers.
Social: The procedure of communication became easier with the help of the system
development.

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PROJECT MANAGEMENT
Keep satisfied
CEO of Globex
Manage closely
Project team
Monitor
Volunteers of
the show
Keep informed
Staff of RAIILS
Staffs of the Show
S
Interest
Power
Operational: The operation cost of the business reduced with the development of the
system.
2.2 Project plan value
The values of project plan are as follows:
Better: The development of rostering system is very much beneficial as it helps in
providing proper facility to both the customers as well as volunteers.
Cheaper: Due to the development of the system,, the budget that is spent by the
organization on resources reduces.
Faster: The system assists in minimizing the response time and as a result both
customers as well as volunteers can communicate quite faster.
2.3 Involvement of the stakeholders in the project plan
The involvements of the stakeholder’s project plan are as follows:
2.4 Appropriate metric and timeframe
Rank Impact Metrics Timeframe

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PROJECT MANAGEMENT
1 Operational The operation cost of
the business reduced
with the development
of the system.
2 months
2 Customer The system that is
developed assists in
resolving different
types of questions or
request which are
raised by the clients
or the customers
1 month
3 Strategy The developed
system tracks the
volunteers by the
show by utilizing
specific information
which is stored
within the system.
2 months
4 Financial The money which is
invested by the
organization provides
appropriate return of
profit for the
business.
3 months

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PROJECT MANAGEMENT
5 Social The procedure of
communication
became easier with
the help of the system
development.
2 months
3. Scope management plan
3.1 Detailed scope of the project
Requirements: The rostering system is mainly needed by the show as they want to
handle the volunteers so that the show can be managed properly. In addition to this, the
system is also needed for speeding the organizational operation.
In scope and out scope:
In scope: The in-scope of the project includes:
 Development of proper and effective rostering system in order to handle the
volunteers
 Documents associated with non-functional as well as functional requirement are
properly created.
 Different types of personal as well as professional detail are incorporated within the
system about the volunteers.
Out scope: The out score of the project include:
 Appropriate security of information is not providing.
 The workers are not trained

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Deliverables: The project deliverables include:
 Development phase documentation
 Project requirement documentation
 Planning as well as testing system
 Procedure development for verification of scope
Scope verification procedure: It is reflected by the acceptance criteria that various
demands and requirements of the customers are properly met. It also elaborates that the
system is quite useful in minimizing response time which is quite beneficial for both the
volunteers as well as the customers.
3.2 List of resources
The various types of resources include:
Human resources: The required human resources are as follows:
 System analyst
 Project manager
 Executive sponsor
 Risk manager
 System tester
 Requirement analyst
Material resources: The various types of material resources which are required in the
project are as follows:
 Secondary storage
 CPU
 Display adapter

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 Operating system
4. Project schedule and WBS
4.1 Project schedule
WBS Task Name Duration Start Finish
0 RAILS Rostering System 163 days
Tue 26-09-
17
Thu 10-05-
18
1
Conceptualization and project
initialization
29 days
Tue 26-09-
17
Fri 03-11-
17
1.1
Project charter and plan
development
11 days
Tue 26-09-
17
Tue 10-10-
17
1.1.1 Identification of requirements 3 days
Tue 26-09-
17
Thu 28-09-
17
1.1.2 Determining project specification 4 days Fri 29-09-17
Wed 04-10-
17
1.1.3 Meeting plan of the project 4 days
Thu 05-10-
17
Tue 10-10-
17
1.2 Vendor appointment 18 days
Wed 11-10-
17
Fri 03-11-
17
1.2.1 Identification of vendors 4 days
Wed 11-10-
17
Mon 16-10-
17
1.2.2 Determining vendor's capability 5 days
Tue 17-10-
17
Mon 23-10-
17
1.2.3 Planning of budget 5 days Tue 24-10- Mon 30-10-

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17 17
1.2.4 Time scheduling 4 days
Tue 31-10-
17
Fri 03-11-
17
1.2.5
Milestone: Initialization as well as
conceptualization completion
0 days Fri 03-11-17
Fri 03-11-
17
2 Rostering system design phase 22 days
Mon 06-11-
17
Tue 05-12-
17
2.1 Improvement of labour management 4 days
Mon 06-11-
17
Thu 09-11-
17
2.2 improvement of procedure installation 5 days Fri 10-11-17
Thu 16-11-
17
2.3 Building initiation 6 days Fri 17-11-17
Fri 24-11-
17
2.4
Understanding the requirements of
milestones
7 days
Mon 27-11-
17
Tue 05-12-
17
2.5
Milestone: Rostering system design
phase completion
0 days
Tue 05-12-
17
Tue 05-12-
17
3
Rostering system implementation
system
36 days
Wed 06-12-
17
Wed 24-
01-18
3.1 System implementation 10 days
Wed 06-12-
17
Tue 19-12-
17
3.2 Implementation phase modification 8 days
Wed 20-12-
17
Fri 29-12-
17
3.3 Reviewing requirements 9 days Mon 01-01- Thu 11-01-

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PROJECT MANAGEMENT
18 18
3.4 Verification of equipments 9 days Fri 12-01-18
Wed 24-01-
18
3.5
Milestone: Rostering system
implementation system completion
0 days
Wed 24-01-
18
Wed 24-
01-18
4 Testing phase 39 days
Thu 25-01-
18
Tue 20-03-
18
4.1 Testing phase initiation 5 days
Thu 25-01-
18
Wed 31-01-
18
4.2 Test plan reporting 34 days
Thu 01-02-
18
Tue 20-03-
18
4.2.1 Test plan reviewing 8 days
Thu 01-02-
18
Mon 12-02-
18
4.2.2 Carrying out entire plan 7 days
Tue 13-02-
18
Wed 21-02-
18
4.2.3 Analyzing test plan 9 days
Thu 22-02-
18
Tue 06-03-
18
4.2.4 Presentation of test result 10 days
Wed 07-03-
18
Tue 20-03-
18
4.2.5 Milestone: Sign off the test result 0 days
Tue 20-03-
18
Tue 20-03-
18
5 Risk management phase 33 days
Wed 21-03-
18
Fri 04-05-
18
5.1 Risk possibility recognition 5 days Wed 21-03- Tue 27-03-

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18 18
5.2 Addressing risk 7 days
Wed 28-03-
18
Thu 05-04-
18
5.3 Mitigation plan 6 days Fri 06-04-18
Fri 13-04-
18
5.4 Risk register 7 days
Mon 16-04-
18
Tue 24-04-
18
5.5 Reviewing risk impact 8 days
Wed 25-04-
18
Fri 04-05-
18
5.6
Milestone: Sign off the risk plan
document
0 days Fri 04-05-18
Fri 04-05-
18
6 Close project phase 4 days
Mon 07-05-
18
Thu 10-05-
18
6.1 Project success evaluation 2 days
Mon 07-05-
18
Tue 08-05-
18
6.2 Review of final project 2 days
Wed 09-05-
18
Thu 10-05-
18
6.3
Milestone: Sign off the final
completion document
0 days
Thu 10-05-
18
Thu 10-05-
18

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PROJECT MANAGEMENT
Figure 1: Gantt chart
(Source: Created by Author)