Virtucon RALS Roster Project Charter and Management Plan

This project charter and management plan details the development of a roster system for the Rivererina Agriculture and Lifestyle Show (RALS), undertaken by Virtucon for Globex. The project aims to automate volunteer management, improving efficiency and data security. The charter outlines the Measurable Organizational Value (MOV), scope, resource allocation, work breakdown structure, milestones, risk analysis, and quality management plan. It covers various phases, from project startup to completion, with defined timelines and deliverables. The plan addresses stakeholder expectations, risk mitigation strategies, and quality assurance measures to ensure the successful implementation of the roster system, ultimately enhancing Globex's operational efficiency and customer satisfaction. The project includes detailed sections on scope management, resource allocation, risk assessment, and quality control, with the goal of delivering a robust and reliable volunteer management system.

Project Charter and Management Plan
Project Client Organisation:
Contact:
System Name <<To be created by team and client>>
Date of Charter <<Date of this version>>
Document Status Draft / Approved <<delete one>>
Document
Reference
<<FileName.doc>>
Version Number Version 1<<update as necessary, in whole
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numbers>>
Prepared by <<Technical Writer>>
Team Members << Names of other team members>>
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1. Change History
All changes to the Project Charter must be recorded in the Change History, and a new version of the charter must be approved by the client.
Date Description of
Change
Reason for
Change
Author of
Change
Version No.
dd/mm/06 Initial draft N/A Version 1
Version 2
Version 3
2. Authorised by:
<<Name of client representative authorising this charter & plan>>
Name: ________________________
Signature: ________________________
Date: ________________________
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Table of Contents
1. CHANGE HISTORY............................................................................................................................................................................................................................................3
2. AUTHORISED BY:...............................................................................................................................................................................................................................................3
3. PART 1 - PROJECT CHARTER.........................................................................................................................................................................................................................6
3.1. MEASURABLE ORGANIZATIONAL VALUE.......................................................................................................................................................................................................6
3.2. DESIRED AREA OF IMPACT..............................................................................................................................................................................................................................6
3.3. VALUE OF THE PROJECT.................................................................................................................................................................................................................................7
3.4. STAKEHOLDER TARGET AND EXPECTATION....................................................................................................................................................................................................7
3.5. DETERMINING THE TIMEFRAME FOR ACHIEVING THE MEASURABLE ORGANIZATIONAL VALUE...................................................................................................................8
3.6. SUMMARIZING THE MEASURABLE ORGANIZATIONAL VALUE.......................................................................................................................................................................9
4. PART 2 – SCOPE MANAGEMENT PLAN (A BRIEF VERSION)..............................................................................................................................................................10
4.1. SCOPE OF THE PROJECT................................................................................................................................................................................................................................10
4.2. LIST OF RESOURCES.....................................................................................................................................................................................................................................11
5. PART THREE: WORK BREAKDOWN STRUCTURE OF PROJECT......................................................................................................................................................12
5.1. WORK BREAKDOWN STRUCTURE OF THE PROJECT.......................................................................................................................................................................................12
5. 2. PROJECT MILESTONES.............................................................................................................................................................................................................................19
6. PART FOUR: PROJECT RISK ANALYSIS AND PLAN..............................................................................................................................................................................20
6.1. ASSUMPTIONS...............................................................................................................................................................................................................................................20
6.2. RISK ASSESSMENT........................................................................................................................................................................................................................................20
6.2.1 Risk Rating..............................................................................................................................................................................................................................................20
6.2.2 Risk Mitigation........................................................................................................................................................................................................................................21
7. PART FIVE: QUALITY MANAGEMENT PLAN..........................................................................................................................................................................................21
7.1. PHILOSOPHY OF THE TEAM...........................................................................................................................................................................................................................21
7.2. ENSURING QUALITY......................................................................................................................................................................................................................................21
7.2.1 A set of verification activities..................................................................................................................................................................................................................21
7.2.2 A set of validation activities....................................................................................................................................................................................................................21
8. PART SIX: PROJECT CLOSURE AND EVALUATION..............................................................................................................................................................................22
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8.1. ANNOTATED BIBLIOGRAPHY........................................................................................................................................................................................................................22
8.2. CLOSURE CHECKLIST....................................................................................................................................................................................................................................22
8.3. EVALUATION PLAN.......................................................................................................................................................................................................................................23
9. References..............................................................................................................................................................................................................................................................24
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3. PART 1 - Project Charter
In this report, it mainly discussed about the detailed information related with the RALS Roistering project that mainly undertaken by Virtucon from
Globex.
3.1. Measurable Organizational Value
The Rivererina Agriculture and Lifestyle Show held by BT & Sons Farming Equipments on November 2009. This particular show is mainly pre-
arranged to display different agricultural equipments, products and so forth. From few years, RALS increases the business much in size and also
requires having the active participation of numbers of volunteers to have successful demonstration. Numbers of professionals appointed by Globex
managed all the data and information that mainly linked with all volunteers manually. On the other hand, managing all information becomes more
time consuming process as volunteer numbers get increased in rapid manner. Hence, Globex undertook all tasks to develop the roistering system to
store all details of volunteers who are participating in RALS.
3.2. Desired area of impact
The impact of project that observed in this project is mainly discussed below:
a. Operations: Successful implementation of roster system would create the task to maintain all details of RALS employees in much easier
manner.
b. Strategy: the implementation of RALS system leads to facilitate the tracking process of volunteers who mainly participate in this show.
c. Financial: the system also requires much initial investments that also expect the long run Globex to obtain the benefits of same.
d. Customers: the system mainly designed to do the internal usage of Globex and also created the considerable impact on customers.
e. Social: the project causes no impact on society at any large extent.
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3.3. Value of the Project
Sl. No Value Project Attribute
1 Better Quality concern of project
Data security
2 Faster Response time
3 Cheaper Resource cost
4 Do more Storing of contact details of volunteers
Storage of previous work experience of volunteers
3.4. Stakeholder target and expectation
The following table provides an extensive analysis all the stakeholders associated with the project
Sl.
No
Stakeholder Target Expectation
Organizational Increase of business profit, More profit
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head retention of employees outcomes
Project
Management team
Proper management of project
resources, time management to
deliver the project on-time
Proper delivery of
the project
depending on
given time, costs
etc
Volunteers Customers Helps them to
have the proper
understanding
about the
Roistering system
Employees Business Take active part to
run the business
and also in the
earning of profit
under guidance of
project
management team
3.5. Determining the timeframe for achieving the Measurable Organizational Value
The estimated required time frame to achieve the measurable organizational value provided in the below table:
Task Name Duration Start Finish
RALS Roster Project 260 days Mon
01/02/17 Fri 12/29/17
Project starts 0 days Mon
01/02/17
Mon
01/02/17
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Phase 1: Project Startup 25 days Mon
01/02/17 Fri 02/03/17
Phase 2: Solution Requirements Analysis 36 days Mon
02/06/17
Mon
03/27/17
Phase 3: Solution Design 47 days Tue
03/28/17
Wed
05/31/17
Phase 4: Prototype 38 days Thu
06/01/17
Mon
07/24/17
Phase 5: Iteration 1 35 days Tue
07/25/17
Mon
09/11/17
Phase 6: Iteration 2 18 days Tue
09/12/17
Thu
10/05/17
Phase 7:Iteration 3 18 days Fri 10/06/17 Tue
10/31/17
Phase 8: Final Release 10 days Wed
11/01/17
Tue
11/14/17
Phase 9: Project Completion 33 days Wed
11/15/17 Fri 12/29/17
End of project 0 days Fri 12/29/17 Fri 12/29/17
3.6. Summarizing the Measurable Organizational Value
The below table mainly discussed about the summarization of MOV of the selected project:
Sl.
No
Measurable Organizational
Value
Attribute
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1 Goal of the project Development of an automated roster system to
record all volunteers details who mainly
participated in the RALS
2 Area of impact Operational impact, Strategy, Financial,
customer, society
3 Stakeholder All employees of Globex including the
organizational heads manage the all records of
volunteers who mainly participated in RALS,
and also the project team that mainly appointed
by Virtucon
4 Time schedule to achieve the
MOV value
260 day
4. PART 2 – Scope Management Plan (a brief version)
4.1. Scope of the Project
In Scope Includes
System Functions The system mainly designed that allows to maintain the
volunteers records who participated in RALS based on
the below aspects:
i. Names of Volunteers
ii. Contact details
iii. The organization who offers the services
iv. Qualifications of volunteers
System Documentation i. Use case models of system
ii. Elaborated functional descriptions of system
iii. Various hardware requirements to run the
system
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The project will not provide:
Out of Scope Includes
System support and
enhancements
Provide after sales support to client (installation of
system)
Training Giving training to all Globex employees who use the
roistering system
System maintenance The proper maintenance of system where the roster
system are installed will not be taken in consideration
within the scope of project
4.2.List of Resources
Table 1: Resources required for the project
Resource Name Type Material
Label Initials Group Max.
Units Std. Rate
Project Manager Work P 100% $150.00/hr
Business analyst Work B 200% $80.00/hr
System designer Work S 500% $70.00/hr
System developer Work S 1,000% $70.00/hr
System Tester Work S 600% $70.00/hr
Technical writers Work T 300% $50.00/hr
Hardware components
required for
developing the ICT
Material H $10,000.00
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system
Software components
required for
developing the ICT
system
Work S 100% $0.00/hr
Testing manager Work T 100% $105.00/hr
Development manager Work D 100% $105.00/hr
5. Part Three: Work Breakdown Structure of project
5.1.Work breakdown structure of the project
Table 1: Work breakdown structure of the project
Outline
Number Task Name Duration Start Finish Predecessors Resource Names Cost
0 RALS Rostering Project 260 days Mon
01/02/17
Fri
12/29/17 $290,600.00
1 Project starts 0 days Mon
01/02/17
Mon
01/02/17 Project Manager $0.00
2 Phase 1: Project Startup 25 days Mon
01/02/17
Fri
02/03/17 $19,840.00
2.1 Gathering information regarding the client
requirements 5 days Mon
01/02/17
Fri
01/06/17 1 Business analyst $3,200.00
2.2 Developing a project charter 3 days Mon Wed 3 Business analyst, $3,120.00
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