Article Review: Record Management & Research - UiTM IMD161 Analysis

This assignment presents an article review focusing on record management, particularly in the context of digital transformation and ethical considerations. It examines two journals: one on empowering professional and ethical balance in digital record management, and another on electronic records management research in the ESARBICA region. The review discusses emerging issues in electronic records management systems (ERMS), managing recordkeeping security for organizational sustainability, the shift from document-based to digital electronic versions, and the role of metadata. It also explores e-records management research gaps and methodologies within the ESARBICA region. The document highlights the importance of recordkeeping in organizational health and decision-making. Desklib provides access to this and other solved assignments for students.

UNIVERSITI TEKNOLOGI MARA (UITM)
FACULTY OF INFORMATION MANAGEMENT
DIPLOMA IN INFORMATION MANAGEMENT
(IM110)
FOUNDATION RECORD OF MANAGEMENT
(IMD161)
TITLE:
ARTICLE REVIEW
SUBMITTION DATE:
13 JANUARY 2023
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FOUNDATION RECORD OF MANAGEMENT
(IMD161)
TITLE:
ARTICLE REVIEW
INFORMATION SCIENCE STUDIES
COLLEGE OF COMPUTING, INFORMATION AND MEDIA
UNIVERSITI TEKNOLOGI MARA (UITM) NEGERI SEMBILAN
REMBAU CAMPUS
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ACKNOWLEDGEMENT
Assalamualaikum w.b.t…
First of all, I would like to praise and thank the presence of God Almighty, because with
His bounty throughout my research so that I can complete this study successfully.
I would like to sincerely thank my lecturer, for giving me the opportunity to do research and
provide invaluable guidance throughout this research. His sincerity and motivation are very
inspiring to me. He has taught me to conduct research and present research work as clearly as
possible. It is a great privilege and honor to work and study under his guidance. I would also like
to say a thousand thanks to my fellow friends who were willing to help me.
I am so grateful to my parents for their love, prayers, care and sacrifice to educate and prepare
me for my future. Thankyou
TABLE OF CONTENTS
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NO. CONTENT PAGES
1. ACKNOWLEDGMENT 3
2. ABSTRACT 5
3. 1.1 JOURNAL 1: EMPOWERING PROFESSIONAL AND ETHICAL
BALANCE IN DIGITAL RECORD MANAGEMENT
6
4. INTRODUCTION 6
5. 1.2 OBJECTIVES 7
6. 1.3 DISCUSSION 7
7. 1.3.1 Emerging issues in electronic records management system (ERMS) 8
8. 1.3.2 Managing recordkeeping security for organizational sustainability 9
9. 1.3.3 Records management from document basis to digital electronic
version
10
10. 1.3.4 Metadata in electronic document record management and archives
software selection
11
11. 1.4 CONCLUSION 12
12. 2.1 JOURNAL 2: ELECTRONIC RECORDS MANAGEMENT RESEARCH
IN ESARBICA: A BIBLIOMETRIC STUDY
13
13. INTRODUCTION 13
14. 2.2 OBJECTIVES 14
15. 2.3 DISCUSSION 14
16. 2.3.1 E-records management research in the ESARBICA region 15
17. 2.3.2 E-records management research gaps in the ESARBICA region 16
18 2.3.3 Research methodology 17
19. 2.4 CONCLUSION 18
20. 3.1 REFERENCES 19
21. 4.1 APPENDIX 20
ABSTRACT
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"Recordkeeping and Research Data Management: A Review of Perspectives" is a review of two
articles. The goal of this essay is to examine various viewpoints on the connections between
recordkeeping and research data management as well as between research data and records.
"Qualitative Record Management Skills for Effective Service Delivery in Nigerian Education
System" is the topic of the following journal review. A strong instrument for maintaining the
health of an organization is record keeping. It is the only reliable method for informing the
government and the public about the need for extra investment in the economic sectors of
education and other as well as the scope and direction of such expenditure. One of the main
reasons education has suffered from poor record-keeping by educational managers,
administrators, and teachers is
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1.1 JOURNAL 1: EMPOWERING PROFESSIONAL AND ETHICAL BALANCE IN DIGITAL
RECORD MANAGEMENT
INTRODUCTION
Technology has advanced over the past ten years to allow digital development that is useful for
services, educational settings, and even corporate transactions, all of which would generate a
variety of data (Chai and Kim, 2012). In Enabling human potentials with influential and critical
settings integrated into principles and guidelines should be taken into consideration in attempts
to improve in managing the procedural stage in documenting information and recordkeeping. As
a result, the recordkeeping management in this insightful approach to assure records
management (RM) could be handled effectively through the systems which are sufficiently fit for
the purpose with an entire engagement globally in boosting the integration between ethical and
professional balance. Taking on the pervasiveness involved technological development in the
recordkeeping may have opportunities challenges in the way which needs to cooperate with
possessing both positive and negative impact
Regarding this, the most likely viewed opportunities to maximize the extent of using it effectively
and judiciously would have a vital understanding in establishing a solid basis to support the
development of the adaptive engagement abilities in recordkeeping management. For the
discipline to better comprehend ethical difficulties in the context of the use of media
technologies, it is especially crucial to consider the trust issues, for instance in digital records.
If both electronic and document bases were used, which play a large part in maintaining
information management, this would have a good impact on the idea of fostering a professional
and ethical balance in RM. According to this perspective, the potential value of RM has a
substantial practical attribution that contributes to the idea of promoting professional and ethical
balance to integrate the simultaneous integrity between use and maintenance.
The purpose of this initiative could be referred to the changing technology, work practices, the
devolution of recordkeeping responsibilities to users, their rising expectations, and the growing
organizational concerns for RM accountability in terms of the recorded information organized by
classification in such a way to enable the process quickly. This strives to attain the adequate
guidelines offered in taking into account the specific attribution to ensure the systematic
approach on the record-keeping duties. By elaborating the significant guidance required in
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implementing the system approach that could include all employee records, attempts to the
reconsideration, particularly in fulfilling the challenges of poor organizational skills, could be
enlarged. This is in line with the need to have a sufficient procedure stage on the capability in
creating new document volumes and archives along with the multipurpose, such as business
information independently of each other.
In order to ensure the significant advice in applying for the records duty being committed to the
discipline, it is necessary to elaborate on the possible worth of professional and ethical balance.
Through the use of a holistic approach and the incorporation of records management, this
programmed seeks to improve a crucial characteristic that underpins recordkeeping.
1.2 OBJECTIVES
To guarantee that school managers and administrators are effective, many different kinds of
records are kept. There are records that must be kept by school administrators that are required
by law, and there are documents that are not required by law but are nonetheless very
important. Records that are not required by law but improve efficiency and effectiveness are
referred to as non-statutory, non-mandatory, or non-obligatory records. Records required to be
kept by law are known as statutory, mandatory, or obligatory records.
1.3 DISCUSSION
The finding reveals that determining the potential value of foregoing effort to provide an ultimate
application guideline as a counter measure against the emerging challenges of the dynamic
records
management system needs to adopt appropriate professional and ethical empowerment across
the procedural stage in underlying the demand and the response with the express purpose of
promoting appropriate and wise usage for the sustainable positive benefit of responsibilities on
recording management.
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1.3.1 Emerging issues in electronic records management system (ERMS)
In the last decade, the issues of trust become the serious concern which needs to expand its
valuable insight into the digital records, mainly to be achieved in the evidence. It is important to
manage the potential value of the discipline in making sure about the trust in the recordkeeping.
The emerging issues in the digital records management have been widely emerged seemingly
along with accountability, transparency and information security. These three core parts to
manage the records process may have a key role in giving insights into the data management
under any institution in the sense that could be connected referring to the context of records or
archives. The interconnection between the two mentioned should bring along with the
recordkeeping discipline in the sense that the particular guideline needs to update suitably.
Working with effective recordkeeping systems to create, capture and manage information can
deliver significant productivity improvement with pointing out the plan set up through systematic
approach to deliver information among government, stakeholders and business manager in
order to create their decision.
In this view, the wide range of information decisions could be made along with managing the
digital data together with behavioral shift in supporting the better access in their information
assets. In order to corporate information leading to provide the organizations, attempts to
recognize the procedural stage like use and re-use of the value should focus on information
governance and strategic planning to achieve in protecting data to be more accessible once
operational system change (Huda and Hashim, 2021). It is important to note that both control
and managing information refers to provide reliability within the basis of timely access in
recordkeeping innovation. As a result, strengthening strategic plan with delivering practical,
innovative and effective approaches to enhance the attempt to manage information across the
wide range of industries, government agencies, utilities, property developers, health care and
pharmaceutical companies, and education and infrastructure agencies within corporate rules
plays a key role in constructing the records management with experiencing the expertise
consultants.
The capability and commitment to work with assessing the performance of information
management systems could be integrated into attempting the review with compliance on
information risk. As the attempts to point out defining the frameworks of information governance,
determining the information policies assigned with guidelines and training has to do with
underlining the extensive basis of designing digital preservation together with considering
legacy data strategies. Managing the framework in recognizing the management access with
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taking responsible awareness mainly in meeting the issues of the extent of ownership and
custody in claiming the digital resources should be taken into consideration to commit the
authenticity and integrity towards the shift paradigm within the change and advent of truly
distributed electronic systems (Evans et al., 2014). In particular, the application procedure
should be enhanced with taking a practical approach to manage daily business and data across
technology changes to be integrated into recordkeeping.
1.3.2 Managing recordkeeping security for organizational sustainability
Additionally, the administration of recordkeeping, which is a functional basis for the
organizational element, has been extensively focused on identifying, categorizing, storing,
safeguarding, retrieving, tracking, and either permanently preserving or destroying records.
Additionally, information can be managed in a fashion that incorporates organization and
planning from the point at which the data stored in the storage is created until it is eventually
disposed of. The management of this inscription procedure could be integrated into records
management as a result of increased accountability for effective, methodical information
management. According to Hossain et al. (2016), the specific stage involved in creating,
receiving, maintaining, and using records refers to storage record, record (database), and boot
record in the sense that it could be transmitted into the fundamental input or output structure
and take the set of database fields desired into the single entity record exerted through starting
the operating system. The vast array of full procedures starts with collecting the data storage
and maintaining the proof of data information to decide the specific way in which the records
should be retained along with improving the capacity for re-use to be more coherent and
practical.
Together with improving the ability to reuse to make it more logical and useful. In terms of
business operations and transactions that adopt the management basis on the form of records,
preserving institutional memory to obtain a wide range of evidences, including business
transactions and decisions to give the percentage of pieces in an organization's recordkeeping
needs to be concerned in particular ways to make transmission on initiation with the aspects of
others document what occurred and why (Johnston and Bowen, 2005). An organization's
broader function in terms of governance and public administration must be gathered in order for
the management to be purposeful and reach the level of recording initiation. In addition to risk
management, compliance efforts also include primarily with creating, receiving and maintaining
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the evidence concerned with managing the organizational activities, the extent of risk
management could be mitigated through archival maintenance.
1.3.3 Records management from document basis to digital electronic version
RM basis would need to gather the potential for impact on practice towards the emerging
technological advancements in the field of social media platform, since this platform could have
a large number of volunteer-run data storage facilities. The objective of this effort is to improve
the harmony between ethical and professional conduct connected with putting forth the
appropriate rules to reevaluate how records management may be used in the future with various
cultures. Practical foundations within the records management framework should thereafter be
improved in order to provide the paradigm for promoting societal goodness and peaceful
coexistence.
Additionally, the ability to enhance problem-solving abilities through the proposal of theoretical
framework guidelines should be engaged. This requires striking a balance between ethical and
professional skills. This initiative closely adhered to a more coherent explanation assigned into
the initiative in engaging the records management should bring along with classifying the
beneficial value transmitted into the golden rule carried out in the application procedure, placing
a special emphasis on empowering both professional and ethical dimensions on records
management.
The application process in order to improve the critical role in transmitting records and
information management and deliver a wide range of important benefits to an organization, it is
necessary to improve the consistency of both practice and skill. The importance of accumulating
the prospective value and the impact on the actual stage of records management must be
emphasized. Additionally, when effectively implemented, records information created by the
organization has been classified and organized, so it can be discovered quickly and used
successfully to support decision-making processes done by employees and management.
Making decisions from this perspective will help to provide insightful value, especially when it
comes to creating digital recordkeeping management that is systematized. This is done by
combining professional skills with user capabilities and ethical values to produce the unique
achievement on expanding the recordkeeping responsibility. In the sense that it may be applied
through a diverse combination of capability in developing business information through
improving subpar talent in the organization, this would especially give direction in the area of
records management base inside the information science.
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1.3.4 Metadata in electronic document record management and archives software
selection
In the way to determine the archives documentation, attempts to illustrate in managing both
electronic and document records have to be involved with paying serious attention in supporting
the extensive of corporate management control in the sense that can determine the distribution
of information gathered in the digital world. In particular, there should be paid particular
engagement in the effort to elaborate the electronic document and records management system
(EDRMS) to ensure the archival records in the data capture become more efficient in supporting
the corporate control in the information distributed into the digital world to support good
recordkeeping, The patterns of market and consuming basis in terms of ensuring the user
acceptance would need to capture the recordkeeping processes to meet the complex diversity
inclusion with being more functional specifications delivered into the service model approach.
As a result, assessing the recordkeeping innovation with being generated into the functionality
in providing the support from the basis of developing the security and access becomes more
widely accessible towards archival industry standards. In this view, the support selection to
differentiate between facing the need and solving the complexity on the data reside should
interface the point of value on the existing systems to run the wide range of activities and
business. For instance, the digital model supplied through supporting the mobile based service
to work with helping navigate the abundant of data to deliver the abstraction to give insight into
the decisions making should adopt the experiential exposure in ensuring the rise of the market
leading products on software basis.
In addition, the essential point of view in understanding the functionality on what is necessary to
support the informed acquisition of selecting between the difference and the significance of
records management should bring along with engaging the efficient systems on product
requirements in the basis of EDRMS. As an attempt to maintain the whole recommendations
within the emerging trust for instance, acquiring the strategic enhancement in meeting the
complexity of managing diverse requirements in expanding the large and small coverage of
wide range of agencies should be aligned with compromising configuration on the functionality
arranged to support implementation strategies with the trends on licensing process. Moreover,
archiving software acquisition in enhancing the additional information within the metadata basis
is required to ensure that electronic based-files could be maintained through legality. In keeping
the records management, the balance incorporated between space and time in order to
potentially limit the risk from such challenges is entirely the essential value to deliver the
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accessibility to make the retrieval basis with accessing the appropriate decision. It refers to the
categories distinguished into maintaining the access of an electronic and document record
based on accessing appropriately to describe the potential value of metadata with its
relationship of other objects in locating and evaluating within the procedural stage.
1.4 CONCLUSION
The need to elaborate the emerging issue in records management should be taken into
consideration since there has been widely emerged along with the lack of procedures and
policies to systematically control the recorded information effectiveness and efficiency. For
instance, the issues of trust in digital records need to seriously concern with an outstanding
component to underlie in properly applying the information records transmitted to aid in decision
processes. This paper did elaborate the professional skills and ethical values balanced to
generate policies and procedures with significant guidance to give insights into systematic
control successfully undertaken to integrate the simultaneous integrity between the use and
maintenance in digital-based recordkeeping. Through building on the professional and ethical
balance in giving insight into the records management in both electronic and document basis,
an attempt to configure the basis of professional and ethical engagement in underlying the
records management system, addressing such marriage dimension could promote in facilitating
the capture, organization and management of digital records.
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