Tesco's Document and Records Management: An Analysis and Report

This report delves into the concepts of document management and records management, highlighting their differences and benefits, particularly within the context of Tesco. Document management focuses on managing and storing data, including digital files, while records management oversees the creation, use, and maintenance of records, whether digital or paper-based. The report emphasizes the impact of these management systems on Tesco, focusing on improved document security and enhanced employee job performance. Furthermore, it explores the role of an information management strategy (IMS) in guiding the company's processes and preparing for future opportunities. The report concludes by summarizing the differences between the two and their significance for Tesco, providing an overview of how these management systems contribute to the company's success. The report also includes a reference list of books and journals used for research.

Independent Research

Table of Contents
MAIN BODY...................................................................................................................................3
Difference between document management and records management and benefits they are
providing to organizations IMS...................................................................................................3
REFERENCES................................................................................................................................4

MAIN BODY
Difference between document management and records management and benefits they are
providing to organizations IMS
Documentation management(DM):
It is the management system which is used to manage, track, receive and store data and
that paper work can be reduced. It includes PDF, word files, digital pictures etc.
Records management(RM):
It is the management system which provides supervision of records which can in terms of
digital or paper (Penn and Pennix, 2017). it involves use, creation and maintenance of records.
Impact on Tesco:
Documentation and records management will help in getting better document security. It
also help in achieving goals of tesco through improvized job performance of employees.
Information management strategy:
IMS is the approach which helps in guiding company so that they keep their information
management process in syn, innovate their processes so company can get prepared for future
opportunities (Imran, Bilal and Aslam, 2017).
Impact of DM and RM on IMS:
Documentation and records management is helpful in managing information of the
company effectively and in digital form so that company can achieve success.
Difference between DM and RM:
Storage is the major difference between the two. In DM data is stored so that users can
easily access information from it whereas in RM data is stored in original format so that they can
be used for legal reasons in the future. Documents include information which are both structures
and unstructured which is used by people whereas records gives evidence of tasks related to
organization policies and functions.

REFERENCES
Books and Journals
Imran, M.K., Bilal, A.R. and Aslam, U., 2017. Knowledge management strategy: an
organizational change prospective. Journal of Enterprise Information Management.
Penn, I.A. and Pennix, G.B., 2017. Records management handbook. Routledge.