Project Management Report: QAHE Recreation Mobile App Project

This project management report details the development of a QAHE Recreation mobile app, designed to increase student engagement in extracurricular activities. The report begins with a Project Initiation Document (PID) outlining the project's background, purpose, objectives, scope, constraints, and assumptions. It then presents a Work Breakdown Structure (WBS) for the project, detailing the tasks and milestones involved in marketing and promotion. A stakeholder analysis matrix identifies key stakeholders like alumni, suppliers, sponsors, students, and faculty, assessing their impact and influence on the project. The report also includes project organization charts and outlines the project's timeline, schedule, and control mechanisms. The conclusion emphasizes the importance of effective project management in achieving project goals. References to relevant academic sources are also included in the report.

Project Management

Table of Contents
INTRODUCTION...........................................................................................................................1
a) Project initiation document (PID)......................................................................................1
Work breakdown Structure.....................................................................................................7
Stakeholder Analysis Matrix............................................................................................................8
CONCLUSION..............................................................................................................................15
REFERENCES..............................................................................................................................16

INTRODUCTION
Project management is termed as a procedure in which process related to initiating,
planning, formulating, monitoring, controlling and closure is being undertaken for a work in
order to fulfil organisational goals as well as objectives within specified time period. One of the
most challenging factor in this is to effectively ensure that project goals are fulfilled with specify
constraints and resources (Kerzner, 2019). Present report has been conducted on QAHE (QA
Higher Education). In this as to increase engagement of students in extra-curricular activities
development of new QAHE Recreation mobile phone app is being undertaken. This will offer
day by day details of QAHE clubs and societies’ events, links to contact details and the freedom
for students to publicise their own events. In this report formative details related to project
initiation,work breakdown structure (WBS), analysis of stakeholders.
a) Project initiation document (PID)
Project Initiation Document mainly defined project management, scope along with
overall success criteria. In addition to this, it mainly include basic information related to project
that include collaboration, context, scope and team. It duly provide a foundation for project while
including relevant essential aspects. It provide formative assistance to both client as well as team
in a well defined manner (Fewings and Henjewele, 2019). In addition to this, it has been
evaluated that in Project Initiation Document (PID) there is a combination of formative
informations that are mainly related to budget, breakdown of finance, approaches, objectives
etc. Mentioned below there is PID in relation with the event which is duly planned and to be
organised by QAHE:
PID Item Check When Complete
Section 1: What is the Project all About? Recreation mobile phone app
Project Title Project Management
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Background QAHE Recreation mobile phone
app is being undertaken as to
increase engagement of students
in extra-curricular activities.
Purpose To make significance increase of
students in extra-curricular
activities of organisation.
Objectives (and how they will be measured)  Extensive advertisement
to create awareness among
large quantum of students
about the University.
 Duly undertake successful
as well as feasible
carrying out of upcoming
event.
 Develop new QAHE
Recreation mobile phone
app.
 Make the university more
well illustrious.
 Duly ensure gain as well
as strategic edge along
with competitive
advantage over other
universities those who
offer same course.
 Design and develop
optimum as well as
effective strategy.
 Proper execution of well
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defined strategies in order
to duly assist in launching
of event.
 Regular updated of new
related to upcoming event
on website of university.
Project Scope Each and every activity of project
to be accomplished in specified
budget
Exclusions From Scope Inventory
Grants management
Deliverables (including dates of completion) Starting date: 14st February, 2020
End Date: 17th march 2020
Constraints Main project constants are cost
and time.
Assumptions Marketing team of project only
need MBA pass outs
Section 2: Why Should This Project go Ahead? As to increase students interest in
extra-curricular activities.
Business Case:
Project Benefits
Options
Cost and Timescale
Cost/Benefit Analysis
For the launch of upcoming event
managing director has duly offer
estimated budget of £200k in
order to develop new QAHE
Recreation mobile phone app
which will provide day by day
details of QAHE clubs and
societies.
 Food: £8000
 Amusement: £5000
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 Equipments: £13000
 Decoration: £6000
 Locale: £18000
Risk Analysis:
Risk Identification
Risk Prevention
Risk Management
Risk Monitoring
 Management of budget in
improper manner
 Have excess sum of
money in order to
effectively deal with
adverse conditions
 Formulate a back up plan
in order to make reduction
in project failure
PID Item Check When Complete
Section 3: Who Will Work on the Project? Project Manager, Technical Staff, MD
Roles and Responsibilities  Have well defined and effective
knowledge related to techniques as well
tools
 Formulate partnership with more
number of sponsors as to have funds
available in all time.
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Project Organization Chart/Structure Diagram
Names of:
Project Sponsor
Project Manager
Project Team
Managing director of the University
Managing Director
Operations Director, MD, Manager of project
Section 4: How and When Will the Project
be Delivered?
February,06 2020 Project will be delivered via
online measure
Initial Project Plan Agile, waterfall and Prince2 are some of the
effectively methods with the help of which
QAHE management can effectively able to
execute project.
Assignments/Milestones In relation with QAHE, it has been analysed
that WBS is mainly related with marketing as
well as promotion activities. Further it has been
determined that 10 milestones has been duly
undertaken for the present event in order to
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acquire attention of estimated number of
15,000 students.
Schedule (Gantt Chart)
Human Resource Project Team
Requirements: Support Staff
Additional Staff
Project Manager
Technical Staff
Other faculties
Project Control:
Monitoring Mechanisms
Communication Channels and
Schedules
By undertaking use of different technical
measures as well as communication project can
be effectively controlled.
Quality Control In this utilization of different strategies are
going to be required as to ensure project
quality in well defined manner.
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Work breakdown Structure
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