BSBHRM405 Assignment: Recruitment, Selection & Induction Analysis

This assignment addresses the key aspects of recruitment, selection, and induction within the context of an HRM course at Crown Institute. It includes a job description for an administrative analyst, an interview guide with specific questions assessing work history, education, personality, and motivation. The solution outlines an action plan for the recruitment process, a letter of offer, and an induction checklist. The assignment explores the HR life cycle, the importance of job descriptions and selection criteria, and the consequences of failing to plan for recruitment needs. The document provides a comprehensive overview of the entire process, from identifying vacancies to onboarding new employees.

Running Head: RECRUITMENT, INDUCTION, & SELECTION
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RECRUITMENT, INDUCTION & SELECTION

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Table of Contents
Answer 1:....................................................................................................................................................2
Description of the job and criteria of the selection..................................................................................2
Question..................................................................................................................................................2
Interview guide........................................................................................................................................2
Answer 2: Activities of the recruitment – Action Plan................................................................................3
Answer 3:....................................................................................................................................................5
Answer 4:....................................................................................................................................................8
Answer 5...................................................................................................................................................10

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Ans. 1:
Job description and criteria of the selection
 Detailed responsibilities and tasks
Answering the calls and taking the messages
Preparing the invoices
Taking the accurate minute of meetings
 Required qualification
Certificate in business administration
 Conditions of the employment services
Minimum experience of the 2 years within the same role
Question
Tell me about yourself?
What kind of previous experience you have within the role of receptionist?
Give some insight why did you leave the previous job?
What are your main weaknesses and strengths?
List out the words that describe your characteristics?
Give the examples how you handle the work appropriately under pressure?
What are your professional objectives?
Are you capable to work on the overtimes?
Did you enjoy the working as the team?
Interview guide

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 Before the interview
Compile the name of the candidate which are approaching to the interview and attach the form of
performance regarding the resume.
 During
Write the notes about them
Ask all the queries and give sufficient time to respond
 After
Choose the candidate more carefully
Prepare for the induction
Send the email regarding the announcement for those that filed and gain the position
Ans. 2: Activities of the recruitment – Action Plan
Steps:
Identifying the vacancies and evaluate the requirements
Developing the description of the position
Developing the plan of the recruitment
Prepare the questions of the interview
Select the committee of search
Posting of the positions and implementing the plan of the recruitment
Reviewing the candidates and cultivate the short list
Make the interview appointment with the potential candidates
Make the decisions to finalize the successful candidates and prepare the report of the selection
Inform the candidates regarding the medical check-up
Sending the email to advise the unsuccessful candidates

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Sending the email for advising the candidates with the job offer details
Activities Involved employees When
Identifying the vacancies and
evaluate the requirements
Recruitment manager 20/05/2019
Developing the description of
the position
Assistant manager recruitment 25/05/2019
Developing the plan of the
recruitment
HR team 27/05/2019
Prepare the questions of the
interview
HR manager 30/05/2019
Select the search committee Assistant manager-recruitment
and recruitment manager
01/06/2019
Post the position and
implement the plan of the
recruitment
Assistant manager recruitment 05/06/2019
Review the applicants and
develop the short list
HR manager and committee 10/06/2019
Make the interview
appointment with the potential
candidates
HR manager and committee 15/06/2019
Make the decisions to finalize
the successful candidates and
prepare the report of the
selection
Senior HRM and CEO 22/06/2019
Inform the candidates
regarding the medical check-
up
Recruitment manager 27/06/2019
Sending the email to advise
the unsuccessful candidates
Senior HRM 30/06/2019
Sending the email for advising Recruitment manager 01/07/2019

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the candidates with the job
offer details
Ans. 3:
Interview guide:
Title of Job: Administrative analyst
Interview date and
time
20/05/2019
Selection panel: Soft-glow
Applicant: Adam
Interview questions:
Candidate: Adam
Questions Ideal answer
covers:
Weight
(1-2)
Score
(1-50)
Introduction:
Goof morning
How are you?
How’s the day?
Very good, thank a
lot
Answering with the
smile, actively, and
confidence
2 50
Candidate’s history
of the work:
Can you please
describe the previous
experience regarding
Experience of 2
years within the
field of the
administrative
analyst
2 50

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the work?
Education and
training
Have your ever been
taken the training
program before?
What kind of areas
you are studying?
Certificate of the
management and
customer service
training
2 50
Personality,
motivation and
characteristics:
Can you please tell
me about the
personality which
will benefit the job?
What you’re your
weaknesses and
strengths
Energetic and
active personality.
Strong within the
administrative
skills,
communication
skills, but little bit
weak at the team
work
1 40
Total score 7 190
Comments: Candidate is effectively qualified and meets the criteria of the job.
Referrals check form:
Name of the applicant: Adam Date: 20/05/2019
Position applied for: Administrative analyst Reference checked by: Smith
Contact person: Smith Contact No: 0418369529
Was the candidate employee of the organization?
Yes
What were the candidate’s dates of the employment?

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Starting date: 05/03/2019
Ending date: Present
What was the salary of candidates?
Starting salary: 30
Ending salary: 35
How would you rating the performance of the candidate’s?
9.5/10
What are the weaknesses of the candidate’s?
The skills of team managing can be improved more.
Would you rehire the candidate?
Yes
Selection plan:
A manager
Has the working experience of more than 2 years with the aspects of the management.
Have the degree of bachelor graduate
Adam has the sufficient experience of the work and relevant experience of the study as well.
Adam is young and reliable.
He has the capability to better understand and recognizing the change within the business. He
suits the applied position more effectively compare to other applicants.
Approved: Smith Date: 24/05/2019

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Ans. 4:
Letter of offer
Dear Adam,
Re: Employment offer with the Soft-glow
Thank you for spending the time and attending the interview. We enjoyed the meeting to discuss
with you role. We now have the opportunity to consider all the applicants regarding the criteria. I
am pleased to offer the employment within the position of the administrative analyst at the Soft-
glow on the rules and regulations that set out within the letter. As the administrative analyst, you
have the described roles.
The salary for the position is $ 50000 per annum which is paid monthly. The position is the full
time work with the 40 hours. The period of the work will start from the Monday to Friday
between the core hours 09:00 am to 06:30 pm. You will be entitled to participate within the
benefit plan of the organization as available to the organization employees timely that are
eligible.
To assess that you are fit within the organization, the first 3 month of the employment will be
constitute as the probationary period. This is time period in which organization can terminate the
employment offer without the reason and advance notification or pay within the lieu of
notification.
Organization has established the many rules and standards to confirm the safe and pleasant
environment of the work within the period of the employment. It is agreed that employees are
bound by rules and regulations that introduced by the organization.
The conditions of the employment apply such as annual leave of the four weeks, sick leaves per
annum for the five days, pro rate for the long service leave after the service of 10 years, and for
the termination, notice of the four week is to be given in writing though termination
employment.
The rules and regulations are mentioned above. If have any questions, please, do not vacillate to
contact.

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Please review the employment offer, sign and return to myself. The supplementary copy of the
agreement is enclosed regarding the retention.
We will look forward to welcome you on the July 06, 2019.
Yours sincerely
Smith
Human Resource Manager

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Ans. 5
Induction checklist
General Induction Yes No
 Policies and procedures
Smoking x
Uniform x
Policies of the bullying and harassment x
Policies of the workplace safety and health x
Polices of drug and alcohol x
 Record essential details
Superannuation account x
Bank account x
Tax file number x
Emergency contact x
 Employment policies & conditions
Working hours and times of break x
Details of the payment including that can be expected to paid x
Entitlement of leave
 General information
Annual report

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Copy of the business code of conduct
Business plan
Organizational chart
 Introduction and individuals roles
Management x
Supervisors x
Colleagues x
 Workplace tour
Shower, Amenities, Toilets x
Areas of working x
 Procedures of emergencies
First Aid stations x
Emergency contacts x
Procedures of Evacuation x
 Standards of the workplace health and safety
Instructions at work x
PPE and location introduction x
Procedures of manual handling x
Reporting incidents procedures x
 Hazardous chemicals use